ITB - Elementary Schools Cooling Project

The Bethel School District #52 in Lane County, Oregon, is seeking bids for the Irving and Danebo Elementary Cooling Project through an Invitation to Bid (ITB). The procurement involves installing new split system direct expansion heat pump systems at two elementary schools, with comprehensive requirements including refrigerant piping, control/signal wiring, condensate drainage systems, and necessary electrical upgrades. Bidders must provide complete installation and commissioning services, ensuring full functionality of the new HVAC systems. A mandatory pre-bid job walk is scheduled for Wednesday, October 29th at 1:30pm, beginning at Irving Elementary School and continuing to Danebo Elementary School. Sealed bids will be accepted until 2:00 PM PST on Tuesday, November 18, 2025, at the Bethel School District Administration Building, with bid documents available starting Wednesday, October 22, 2025. Contractors must submit a bid bond or certified check for 10% of the total bid amount, along with bidder responsibility information, nondiscrimination certifications, and first-tier subcontractor disclosures.

Participation in this contract is restricted to contractors registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board. Contractors bidding $100,000 or more must have a $30,000 public works bond filed with the Construction Contractors' Board. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the district reserves the right to reject any or all bids, waive informalities, or postpone the contract award for up to 60 days from the bid opening date. The procurement does not specify an exact budget range, but the requirement for a 10% bid bond suggests the project has significant financial scope. No information is provided about incumbent vendors or existing infrastructure beyond the description of current HVAC systems at Irving and Danebo Elementary Schools that will be replaced by the new heat pump systems.