Bid Opening Minutes Summary

The Bid Opening Minutes document records the formal opening of sealed bids submitted to Bethel School District #52 in Lane County, Oregon, for the Irving and Danebo Elementary Cooling Project. This procurement seeks contractors to install new split system direct expansion heat pump systems at two elementary schools, including all necessary refrigerant piping, control/signal wiring, condensate drainage systems, and electrical upgrades to support the new HVAC equipment, along with testing and commissioning services. A mandatory pre-bid job walk was conducted on Wednesday, October 29th at 1:30 PM, beginning at Irving Elementary School and continuing to Danebo Elementary School. Sealed bids were due by 2:00 PM PST on Tuesday, November 18, 2025, at the Bethel School District Administration Building, with bid documents available beginning Wednesday, October 22, 2025. The bid opening minutes document the formal receipt, opening, and recording of all bids submitted by the deadline, establishing the official record of bidder participation and bid amounts for evaluation purposes.

Bidders were required to submit a bid bond or certified check equal to 10% of the total bid amount, along with bidder responsibility information, nondiscrimination certifications, and first-tier subcontractor disclosures. Participation in this contract is restricted to contractors registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board, with contractors bidding $100,000 or more required to have a $30,000 public works bond filed with the Construction Contractors' Board. The district reserved the right to reject any or all bids, waive informalities, or postpone the contract award for up to 60 days from the bid opening date. The bid opening minutes serve as the official record documenting the time, date, and amounts of all bids received, forming the basis for the district's subsequent bid evaluation and award decision.