IFB 2027-01-p&r-old charlestown road park development

Frederick County Parks and Recreation Department (Virginia) is soliciting sealed bids for the construction of Old Charlestown Road Park, a 25-acre undeveloped site development project, with bids due September 3, 2026 at 2:00 p.m. — an extended deadline per Addendum #1 to comply with Virginia Public Procurement Act notice requirements.

The scope encompasses complete site preparation and construction: grading and earthwork, utility installation (water, sanitary sewer, storm drainage), stormwater management facilities, lighted parking (186 spaces with 8 ADA-compliant), three irrigated natural grass soccer fields, paved walking trails, futsal and basketball courts, a Romtec restroom/concession/shelter building (owner-supplied, contractor-installed), landscaping (50 perimeter shade trees, 20 interior shade trees, 163 hedge plants), site furnishings, and all associated infrastructure to deliver a park ready for public use. The Romtec building design includes restroom facilities, mechanical systems, and detailed masonry and foundation specifications per Attachment 5. A stream crossing detail requires a corrugated aluminum alloy structural plate arch system per ASTM B746 and AASHTO standards. All work must comply with prevailing wage determinations (Building and Highway classifications per U.S. Department of Labor Wage and Hour Division, effective May 18, 2026) and Executive Order 13706 paid sick leave requirements.

Contract value is not stated in the source. Mobilization is required within 30 calendar days of contract receipt; completion is due within 455 calendar days, with liquidated damages of $500 per day for delays. Bid bonds must equal 5 percent of bid amount; performance and payment bonds, each 100 percent of contract price, are required upon award. General liability insurance minimum is $1,000,000 combined single limits and $2,000,000 aggregate. Progress payments are made with 5 percent retainage; final payment is Net 45 days upon satisfactory inspection and Certificate of Completion.

Bidders must hold a valid Virginia Contractor's license (Class A, B, or C based on contract value) and provide a minimum of three project references for similar scope and amount. Award will be made to the lowest responsive and responsible bidder based on total lump-sum bid price, bidder qualifications, financial capacity, equipment availability, and performance history. Bidders must submit questions in writing by August 11, 2026 at 2:00 p.m. A non-mandatory pre-bid conference was held July 29, 2026 at the site; five contractors attended, including LCW Construction, Fuog Interbuild, MC3 Solutions, and Coastal Recreation. Electronic submission through eVA is preferred. Addendum #2, issued August 20, 2026, clarifies that excavation above subgrade is unclassified in the base bid, with unit pricing for unsuitable material and rock removal included; the owner covers ground disturbance and VSMP permit fees while the contractor handles SWPPP requirements and all other permitting; and the contractor is responsible for utility coordination and sewer lateral work.