IFB 2027-1-P&R-OLD CHARLESTOWN RD PARK-ADDENDUM 2.pdf

IFB-2027-01-P&R

Questions & Answers

INVITATION FOR BIDS

IFB-2027-01-P&R ADDENDUM #2

Issue Date: August 20, 2026

County of Frederick, Virginia

FINANCE DEPARTMENT

107 N. Kent Street, 3rd Floor Winchester, VA 22601 Phone: (540) 665-5610 www.fcva.us/purchasing

PROJECT IDENTIFICATION:

Old Charlestown Road Park Development

Frederick County, Virginia

This addendum is hereby made a part of the above-referenced project, located in Frederick County, Virginia. Please note the following changes, information and/or instructions and submit your bid accordingly.

The following pages contain questions received and relevant answers regarding the Request for

Proposals.

Please acknowledge receipt of this addendum by signing this form in the allotted space and enclosing it with your proposal.

Signature Title

Name

Company http://www.fcva.us/purchasing

1. Spec section 310000 says that all excavation is too be considered unclassified, meaning rock should be included in the base bid. Can the county set up unit rates for trench rock excavation, mass rock excavation and unsuitable soil remediation?

Excavation shall be considered unclassified, except for excavation required below subgrade. Unit prices for unsuitable material and rock encountered below subgrade are included in attachment 1-updated price sheet.

2. There are many areas in the specs that say this work will be paid under unit prices but no units have been included on the bid form.

The specifications for this project were developed using information from another source.

This project is to be bid on a lump-sum basis, with any applicable options identified in the updated price sheet-attachment 1.

3. Will the contractor be required to pay for VSMP permitting fees?

All ground disturbance permit fees, including Virginia Stormwater Management Program (VSMP) fees, shall be the responsibility of the Owner.

4. Will the SWPPP reports and inspection be the contractor’s responsibility?

The Contractor shall be responsible for all SWPPP-related requirements, including required reports, inspections, documentation, and compliance with applicable regulations.

5. It appears we are clearing trees in some areas just to plant new landscape plantings for screening purposes. Can you confirm that this is the county’s intent?

Plantings of Japanese Cedars and associated clearing along SE side of property near townhomes is to be excluded. See the revised Scope of Work in Attachment 6.

6. Sheet C302 calls for “Arch pipe over stream” but no details are provided for this work. Can you supply a detail so we understand what to price?

Details are provided in Attachment 2 – Stream Crossing.

7. Can you please confirm whether additional drawings or a separate Romtec building package should have been included. If the building is intended to be contractor or vendor designed after award, please provide the applicable basis-of-design information and clarify what bidders are expected to carry in their bids.

The owner will provide a Romtec building with installation to be the responsibility of the contractor. See attached building plan and specifications for details. (Attachments 3 and 5).

8. Is there a prevailing wage for this project?

The most current prevailing wage rates in effect as of the bid due date shall apply. See Attachment 4 for the applicable prevailing wage rates.

9. In the demolition of the overhead electric lines, will the line be un-charged before we arrive on site for removal?

The power will be disconnected prior to removal.

10. I did not see any locations for the metal picnic tables. Where are they being located and are we to install them on a concrete pad?

Picnic tables shall be placed under the covered shelter portion of the building.

11. The restroom/picnic shelter, is this to be included under this contract? I do not see any information concerning how to be installed or the utility’s hookup. It mentions seeing the plans but cannot locate these drawings.

The owner will provide a Romtec building with installation to be the responsibility of the

12. Are we to include the park entry sign in our bid and is there any specifications on this?

The sign specifications are provided on Sheet C105. The sign face shall be aluminum, minimum 0.080-inch thickness, and shall include the park name and Parks and Recreation logo in color. The County will provide the required font and logo graphics.

13. Unit Prices: Sections 310000 and 312333 require payment for authorized unsuitable material, rock excavation, and replacement backfill using unit prices established on the Bid Form, but Attachment D provides no unit-price schedule. Please advise.

All material above the subgrade elevation shall be considered unclassified. A unit price for the removal of unsuitable material and rock encountered below the subgrade elevation shall be provided on attachment 1 updated Price Sheet.

14. Federal Wage Requirements: Attachment I includes federal certifications, but no wage determination or prevailing-wage schedule is included. Please confirm whether Davis-Bacon, Virginia prevailing wage, or any other wage-rate requirements apply.

The most current prevailing wage rates in effect as of the bid due date shall apply. See Attachment 4 for the applicable prevailing wage rates.

15. Status of Conceptual Building Document: The County has confirmed that complete architectural drawings have not been prepared for the restroom/concession/shelter building and that the Romtec document provided to bidders is a preliminary, non-scaled concept rather than a construction-ready or permit-ready design. Please confirm whether this document is intended only to illustrate preliminary design intent or whether any dimensions, layouts, materials, fixtures, equipment, or systems shown are binding bid requirements.

16. Minimum Mandatory Building Requirements: Please issue the minimum mandatory requirements upon which all bidders must base their lump-sum price, including controlling building and shelter dimensions, room layouts and dimensions, fixture and accessory quantities, required equipment, building assemblies and materials, interior and exterior finishes, structural and foundation criteria, MEP criteria, utility requirements and connection points, accessibility requirements, fi re/life-safety requirements, and limits of work.

17. Common Bid Scope: Please explain how the County intends to determine the lowest responsive and responsible bid when bidders may otherwise base their pricing on materially different interpretations of an incomplete and non-scaled building concept. Please issue a mandatory common scope, completed design, fixed allowance, or other common pricing basis sufficient to ensure all bidders include comparable building systems, engineering, foundations, finishes, fixtures, equipment, MEP systems, utility connections, permitting, freight, erection, startup, and commissioning.

18. Design-Build Contract Form: If the prime contractor is expected to retain licensed design professionals or otherwise assume responsibility for completing the building design, please confirm whether the County intends to utilize an AIA design-build contract form, such as AIA A141, or another design-build agreement.

19. Manufacturer Delegated Design: Please confirm the exact limits of any delegated-design services to be provided by Romtec or an equivalent manufacturer, including whether the manufacturer is responsible for architectural permit documents, structural design, foundation design, mechanical design, plumbing design, electrical design, energy-code calculations, accessibility compliance, fi re/life-safety compliance, and responses to permit-review comments.

20. Structural Design Criteria: Please provide the design wind speed, wind exposure, ground snow load, roof live load, seismic design category, frost depth, allowable soil-bearing pressure, foundation drainage criteria, and special-inspection requirements. Please confirm whether the enclosed building and open shelter are subject to the same structural criteria.

21. Foundation Scope Responsibility: Please identify the party responsible for coordinating final foundation design with geotechnical conditions and civil grading.

Three acceptable foundation design options are presented in the Romtec building plan (Attachment 3). Contractor will be responsible for meeting compaction requirements and providing compaction test results required by building permit. If the subgrade is determined to be unsuitable, removal and suitable fill will be handled by change order.

22. Exterior Wall Assembly: Please provide the complete wall assemblies, including CMU type and finish, CMU reinforcement and grouting, insulation, air barrier, weather-resistive barrier, furring, siding, masonry veneer, flashing, weeps, exterior coatings, and sealants

23. Exterior Finish Conflict: The written building specification references fiber-cement lap siding, while the conceptual elevations appear to indicate board-and-batten siding and stone veneer over portions of the CMU walls. Please confirm the required siding type and profile, areas receiving siding, areas receiving stone veneer, areas receiving exposed or coated CMU, required stone type and installation system, and which document governs where requirements conflict.

24. Finish Schedules: Please provide complete exterior and interior finish schedules identifying materials, manufacturers, profiles, colors, textures, and locations.

Finish details are provided in Romtec Specifications (Attachment 5). Colors will be chosen by owner.

25. Interior Finishes: Please identify requirements for flooring, floor coatings, wall finishes, wall tile, cove base, exposed CMU coatings, ceilings, moisture-resistant materials, concession-room finishes, shelter ceiling limits, joint sealants, and wall protection.

26. Floor Drainage: Please confirm whether restroom and concession floors must slope to floor drains and provide the required floor-drain locations, slopes, and finish requirements.

27. Roof Drainage: Please identify gutter sizes, downspout sizes, materials, finishes, locations, discharge methods, connection to storm drainage if applicable, and the responsible trade. The conceptual elevations appear to identify gutters and downspouts as being provided “by others.” Please identify the party represented by “others.”

28. Door and Hardware Schedule: Please provide a complete schedule identifying door sizes and types, frame types, fi re ratings, glazing, hardware sets, lock functions, keying requirements, closers, kick plates, thresholds, sweeps, weather stripping, panic hardware, automatic operators if required, accessibility requirements, and occupancy indicators.

29. Concession Openings: Please provide requirements for the concession roll-up door and self-closing concession window, including opening dimensions, manufacturer, material, finish, operation, counter construction, counter height, locking, weather protection, insect screening if required, and accessibility requirements.

30. Plumbing Fixture Schedule: Please provide manufacturers, model numbers, quantities, finishes, mounting requirements, accessories, and rough-in information for all plumbing fixtures.

31. Restroom Plumbing Fixtures: Please confirm requirements for water closets, urinals, lavatories, faucets, fl ush valves, drinking fountain, bottle filler, service or mop sink, floor drains, cleanouts, hose bibbs, trap primers, backflow preventers, mixing valves, water heater, expansion tank, and freeze-protection components.

32. Toilet Partitions: Please provide the partition layout, number of stalls, stall dimensions, ADA configuration, urinal screens, partition height, mounting system, phenolic thickness and finish, hardware, support blocking, and anchorage requirements.

33. Concession Use and Permitting: Please confirm whether the concession area will be permitted as a food-service facility and identify all health department and food-service requirements.

No additional requirements apply beyond those identified in the attached building specifications. (See attachments 3 and 5)

34. Concession Plumbing and Equipment: Please identify required handwashing sink, three-compartment sink, service or mop sink, faucets, pre-rinse assembly, water heating, counters, cabinets, shelving, appliances, refrigeration, cooking equipment, food-service equipment, and owner-furnished equipment.

35. Waste Systems: Please confirm whether the concession area requires a grease interceptor, indirect waste, floor sinks, floor drains, hub drains, trap primers, or other special sanitary waste systems.

36. Exhaust and Fire Suppression: Please confirm whether the concession use requires a commercial exhaust hood, makeup air, fi re suppression, fi re alarm interface, special electrical connections, or future provisions for food-service equipment.

37. Mechanical Design: Please provide basis of design HVAC and ventilation criteria, including indoor design temperatures, outdoor design conditions, heating loads, equipment capacities, wall-heater locations, exhaust-air quantities, ERV requirements, heated intake-air requirements, duct sizes and routing, registers and grilles, louvers, roof and wall penetrations, thermostats, controls, freeze protection, equipment clearances, and testing and balancing.

38. Cooling Requirement: Please confirm whether cooling or air conditioning is required in any restroom, concession, mechanical, storage, or support space.

None required.

39. Wall Heaters: The narrative requires one wall heater in all rooms or spaces. Please identify the exact spaces receiving heaters and confirm that the open shelter is excluded.

Electrical and Lighting Requirements

40. Electrical Service: Please provide service voltage, phase, available fault current, utility point of connection, metering requirements, transformer responsibility, main disconnect requirements, service and feeder sizes, grounding requirements, surge protection, panel location, and utility-provider requirements.

41. Electrical Panel: The narrative identifies a 200-amp, single-phase, rain-tight panel. Please provide the panel schedule, load calculations, circuiting, main breaker rating, enclosure type, short-circuit rating, and required service characteristics.

42. Lighting Fixtures: Please provide a fixture schedule identifying the basis of design manufacturers, models, quantities, locations, mounting heights, voltage, lumen output, color temperature, finishes, emergency lighting, exit lighting, exterior building lighting, and shelter downlights.

43. Lighting Controls: Please provide the required sequence of operation for local switches, photocells, motion or occupancy sensors, exterior lighting controls, shelter lighting controls, and restroom lighting controls. Please clarify whether restroom fixtures are controlled by both photocell and motion sensor or whether these controls apply to separate fixtures or areas.

44. Fire and Life Safety: Please confirm requirements for fire sprinklers, fi re alarm, fi re extinguishers, fi re extinguisher cabinets, rated walls, rated doors, fi re separations, penetration firestopping, emergency lighting, exit lighting, exit signage, and fi re marshal review.

45. Accessibility: Please provide or confirm requirements for accessible routes, door maneuvering clearances, thresholds, turning clearances, fixture heights, stall layouts, grab bars, counter heights, drinking-fountain configuration, concession-service access, signage, and shelter accessibility.

5). All public access points to the building shall meet or exceed applicable ADA requirements.

46. Permits and Fees: Please confirm whether the prime contractor must pay building permits, trade permits, plan-review fees, health department fees, fire marshal fees, utility connection fees, tap fees, meter fees, impact fees, and other authority or utility charges.

The Contractor shall be responsible for all required permitting and utility connection fees associated with the project with the exception of Water, Sewer, and Ground Disturbance related fees.

47. Manufacturer Versus Contractor Scope Matrix: Please issue a scope matrix identifying responsibility for engineering, sealed permit documents, permits, excavation, foundations, slabs, reinforcing, anchor bolts, CMU, timber structure, roofing, siding, masonry veneer, doors and hardware, concession openings, interior finishes, plumbing fixtures, restroom accessories, HVAC, electrical systems, lighting, underground utilities, final utility connections, startup, testing, commissioning, owner training, warranties, freight, unloading, storage, crane, erection, and temporary weather protection.

A matrix is not available. The owner will provide a Romtec building with installation to be the responsibility of the contractor. See attached building plan and specifications for details. (Attachments 3 and 5).

48. Utility Termination Points: Please identify the exact limits of work and termination points between site utility work, underslab work, building manufacturer work, plumbing contractor work, electrical contractor work, and utility-provider work.

Utility origination points are shown on the plans. Electric origination at pole where galvanized rack is specified on sheet E201. Termination points are defined by a functioning, useable building and parking lot lights.

49. Freight and Erection: Please confirm responsibility for freight, delivery scheduling, unloading, on-site storage, crane, erection, temporary bracing, weather protection, protection of completed work, and repair of transportation or erection damage.

50. Startup and Commissioning: Please identify required equipment startup, testing, balancing, commissioning, inspections, owner training, operation and maintenance manuals, as-built documents, and warranty services.

Warranty: The warranty period shall be one (1) year unless otherwise specified in a referenced specification.

Inspections and Commissioning: Inspections and commissioning of installed recreation-related elements shall be the responsibility of the Owner. Inspections and commissioning of elements required by the Land Disturbance Permit shall be the responsibility of the Contractor.

As-Built Documents: Preparation and submission of as-built documents required by applicable permits shall be the responsibility of the Contractor.

Owner Training: Owner training requirements shall be limited to one (1) demonstration of the operation of each applicable feature.

51. Excess Suitable Soil: Confirm whether excess suitable soil may be placed on site and identify approved placement locations.

Excess suitable soil may be placed on site. Location will be determined during construction based on the quantity required

52. Unsuitable and Surplus Material: Confirm whether unsuitable and surplus materials must be removed off site, as the specification indicates, or may be placed in an Owner-designated area.

Must be removed off site.

53. Water and Sewer Fees: Clarify responsibility for water and sewer tap fees, meters, utility-company charges, connection fees, inspections, and testing.

Owner will pay water and sewer connection fees to Frederick Water. Other related connection expenses are the responsibility of the contractor.

54. Utility-Provider Scope: Confirm which utility installations are performed by Frederick Water, Rappahannock Electric Cooperative, Verizon, or other utility providers versus the contractor.

The Contractor shall be responsible for coordinating with the applicable utility providers and completing all required utility connections. Electric utility responsibility typically ends at the utility pole. Frederick Water will provide the excavation, labor, and materials necessary to tap the existing water main and install the meter box, including basic backfill and initial restoration. The Contractor shall be responsible for final restoration of the affected area. All sewer lateral work, including connection to the existing sewer system, shall be the responsibility of the Contractor.

55. Electrical Utility Work: Confirm whether the transformer, primary electrical service, secondary service, meter, and utility-company distribution work are included in the contractor’s bid.

The Contractor shall be responsible for all work necessary to provide the specified electrical service to the site. The Contractor shall include four-inch (4") PVC conduit from the utility pole to the disconnect. A 277/480-volt service shall also require a disconnect located ahead of the meter.

56. Building Utility Connections: Please confirm water-service size, available water pressure, sanitary-service size, sanitary invert, electrical-service characteristics, exact points of connection, and required connection elevations serving the restroom/concession building.

Suitable points of connection for required utility services are shown in the plans. See building plans and specifications for other (Attachments 3 and 5).

57. Underslab Utilities: Please confirm responsibility for underslab plumbing, electrical sleeves, utility penetrations, excavation, bedding, backfill, testing, and final connections.

All utility connections and permit testing requirements are the responsibility of the contractor.

58. Backflow and Metering: Please identify required water meters, backflow-prevention devices, pressure-reducing valves, freeze protection, meter enclosures, and utility-provider requirements.

All water metering, backflow devices, etc. outside of the concessions building are shown on the plans.

59. Stream Crossing: Provide permit status and contractor responsibilities for the arch-pipe stream crossing, including environmental permits, hydraulic requirements, third-party engineering, inspections, and mitigation.

The stream crossing does not require any additional permitting or mitigation as the channel will remain undisturbed. Details of the arch-pipe crossing are in Attachment 2.

60. Establishment Period: Confirm the required establishment and maintenance period for Bermuda grass athletic fields and landscaped areas.

See plan specifications Sheet C501

61. Field Acceptance: Confirm final acceptance criteria for athletic fields, including surface tolerance, turf coverage, weed tolerance, drainage, required mowing cycles, root establishment, and repair of settled or eroded areas.

Field acceptance: 100% weed free, 100% coverage, by late summer.

62. Bermuda Establishment Method: Clarify whether field areas require seed, sod, sprigs, plugs, or another Bermuda establishment method.

Field areas require sod. Bermuda grass type to be consistent with plan specifications Sheet C501.

63. Utility Availability: Confirm whether irrigation water and electrical power will be available before turf establishment.

Utility connections are the responsibility of the contractor and may be activated when installed. Availability of utilities in scheduling turf placement will be determined by the contractors schedule.

64. Irrigation Seasonal Services: Confirm whether winterization, seasonal startup, owner training, initial programming, and system adjustments are included in irrigation scope.

Irrigation scope should lead to a fully functioning system. Including winterization will only depend on time of completion.

65. Site Furnishings: Provide complete product schedules, manufacturers, finishes, colors, quantities, foundations, anchorage, and mounting requirements for benches, tables, receptacles, bicycle racks, goals, and other park furnishings.

See specification 322010.

66. Playground and Site Lighting Scope: Confirm the precise limits of excluded playground work, including whether playground equipment, safety surfacing, curbing, underdrainage, storm drainage, electrical work, site furnishings, landscaping, and other playground-related improvements are excluded.

The only playground area requirement is grading and seeding.

67. Confirm whether athletic-field lighting is excluded as future work while parking, roadway, pathway, building-mounted, shelter, and general site lighting remain included.

Athletic field lighting is excluded as future work other than placing conduit routing as shown in plans. Other identified lighting is included.