IFB-2027-01-P&R_Addendum-Q&A_1.pdf
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- Solicitation number
- IFB-124424
- Issued by
- Virginia
About this file
This is Addendum #1 to an Invitation for Bids (IFB-2027-01-P&R) issued by the County of Frederick, Virginia Finance Department for the Old Charlestown Road Park Development project. The project involves the construction and development of a 25-acre public park on an undeveloped parcel, including site grading, utilities, stormwater improvements, lighted parking, irrigated natural grass soccer fields, paved walking trails, futsal and basketball courts, and a restroom/concession/shelter building. The original bid due date has been extended to Thursday, September 3, 2026, at 2:00 p.m., to comply with Virginia Public Procurement Act requirements mandating at least ten calendar days between addendum issuance and bid opening, and to accommodate the significant volume of bidder inquiries. Contractors must acknowledge receipt of the addendum by signing and enclosing the provided form with their proposal.
The addendum addresses thirteen questions and clarifications regarding project requirements. Key determinations include confirmation that the required bid-validity period is 90 days from bid opening, with the 120-day bid bond period applying separately to bond duration only. CAD files and geotechnical reports are not available for this project. Blasting is permitted in accordance with Fire Marshal regulations and requires a pre-blast survey. The perimeter safety fence may be constructed of polyethylene fabric rather than chain-link. The project does not include playground equipment or field line painting. The park entry sign specifications are provided on Sheet C105 with aluminum face requirements and county-provided graphics, while the flagpole is specified as 25 feet in height on Sheet C104. Contractors are responsible for obtaining necessary permits and meeting requirements for VDOT entrance and right-of-way work.
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IFB-2027-01-P&R
Questions & Answers
INVITATION FOR BIDS
IFB-2027-01-P&R ADDENDUM #1
Issue Date: August 17, 2026
County of Frederick, Virginia
FINANCE DEPARTMENT
107 N. Kent Street, 3rd Floor Winchester, VA 22601 Phone: (540) 665-5610 www.fcva.us/purchasing
PROJECT IDENTIFICATION:
Old Charlestown Road Park Development
Frederick County, Virginia
This addendum is hereby made a part of the above-referenced project, located in Frederick County, Virginia. Please note the following changes, information and/or instructions and submit your bid accordingly.
The following pages contain questions received and relevant answers regarding the Invitation for
Bids.
Note: All other questions received will be addressed in Addendum #2, which will be posted no later than Thursday, August 20, 2026.
Please acknowledge receipt of this addendum by signing this form in the allotted space and enclosing it with your proposal.
Signature Title
Name
Company http://www.fcva.us/purchasing
1. Addendum Timing: Is there consideration to extend bid date if the final building design or common pricing criteria are not issued at least ten calendar days before the bid due date?
Yes, the bid date will be extended to meet the VPPA requirement of providing at least ten
(10) calendar days between the issuance of the addendum and the bid opening. The bid date will also be extended due to the significant number of questions received. The new bid due date is Thursday, September 3, 2026, at 2:00 p.m. This date and time are also indicated on the front page of this addendum.
2. Bid Validity: Attachment A states that the bid is valid for 90 days, while the bid bond and bond requirements prohibit withdrawal for 120 days. Please confirm the required bid-validity period.
The required bid-validity period is 90 days from the date of bid opening. The 120-day period referenced in the bid bond requirements applies only to the duration of the bid bond and is intended to ensure the bond remains in effect through the award and contract execution process. The 120-day bid bond period does not extend the required 90-day bid-validity period.
3. Can you supply the CAD files for this project to help ensure accuracy on the quantity takeoffs?
CAD files are not available for this project.
4. Can you supply the geotech report so we can evaluate the existing soil conditions?
No Geotechnical investigation is available for this project.
5. Please confirm that blasting will not be allowed.
Blasting is permitted in accordance with applicable Fire Marshal regulations. A pre-blast survey is required prior to any blasting activities.
6. Please confirm that the perimeter safety fence is required to be chain-link fence. Will this fence remain after construction, or will it be removed?
The perimeter safety fence may be constructed of polyethylene fabric.
7. Is there an Engineers estimate for this project?
No Engineer estimate is available for this project.
8. Is there any playground equipment required for this contract. I see the area but no mention of any equipment.
No playground equipment is included in this project. Work shall be limited to site grading and restoration.
9. Is this contract to include line painting of the multi-purpose fields and playground areas?
No field line painting is included in this project.
10. Are we to include the park entry sign in our bid and is there any specifications on this?
The sign specifications are provided on Sheet C105. The sign face shall be aluminum, minimum 0.080-inch thickness, and shall include the park name and Parks and Recreation logo in color. The County will provide the required font and logo graphics.
11. Is there a location and a specification concerning the flagpole for this project?
The base specification is provided on Sheet C104. The pole shall be 25 feet in height and located southeast of the restroom building, approximately where Sheet C106 identifies the “Concrete Sidewalk” label.
12. Geotechnical Information: Provide the project geotechnical report and any rock, groundwater, unsuitable-soil, settlement, or foundation-design information available.
No geotechnical report is available.
13. VDOT Work: Provide permit status and contractor responsibilities for the VDOT entrance and right-of-way work.
Contractor will need to obtain any necessary permits and meet requirements.
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