Grammarly Enterprise Licensing

Broward County is soliciting responses for an open-end Grammarly Enterprise Licensing contract to serve the Broward County Aviation Department and other County agencies, with proposals due September 2, 2026. The contract carries no set-asides, prevailing wage requirements, or liquidated damages provisions.

The scope is Grammarly software subscriptions only; no substitutions are permitted. Vendors must be authorized Grammarly resellers or distributors at bid time and remain authorized throughout the contract term. The County will issue annual purchase orders for renewals and maintenance services. Deliveries must be completed within twenty-one calendar days after receipt of a purchase order. Vendors must provide an account representative authorized to quote and resolve issues, a pre-sales support representative, and pre-sales consultation services; interface directly with the manufacturer for subscription registry; and furnish a fixed balance-of-line minimum percentage discount off MSRP for additional licensing requested during the contract term, with quotes due within five business days of County request.

The initial contract period runs one year from award, with options for two additional one-year renewal terms, not to exceed five years total unless extended by Board action. No price increases are permitted during the initial term; vendors may request increases for renewal terms with at least ninety days' advance notice and supporting documentation, capped at the Consumer Price Index or Producer Price Index change unless specifically approved otherwise. Award will be made to the lowest responsive, responsible bidder based on total bid price.

Vendors must maintain Commercial General Liability ($1 million per occurrence, $2 million aggregate), Workers' Compensation at statutory limits with $1 million Employer's Liability, and Cyber and Technology Errors & Omissions coverage ($2 million). Broward County must be named as certificate holder and additional insured. Vendors must comply with E-Verify, Public Entity Crimes Act provisions, the Cone of Silence Ordinance, and all applicable federal and state laws. SaaS providers must support multi-factor authentication and SSO integration with County Active Directory, maintain AES-256 or higher encryption for data at rest and TLS 1.2 or higher for data in motion, immediately notify the County of security breaches, and meet the County's Enterprise Technology Services Security Requirements for Low Risk services. All responses must be submitted electronically through Broward County's Electronic Bidding System (BPRO) by the deadline.