Furnish, Deliver and Install Eaton 9PX UPS System for HIDOE

The Hawaii State Department of Education is requesting bids to furnish, deliver, and install Eaton 9PX Series Uninterruptible Power Supply systems under IFB D26-128, with bids due July 8, 2026 at 4:30 p.m. HST through the Hawaii eProcurement System (HIePRO). Offerors must be authorized distributors of Eaton 9PX UPS systems with a minimum of two years of prior experience, supported by manufacturer documentation, and must maintain an active wholesale or retail business location with warehousing and inventory operations on the island of Oahu.

The scope includes nine line items: 100 units of 9PX 5kVA UPS systems, 100 units of 9PX 2kVA UPS systems, and various supporting components including external battery modules, transformers, and rack extender kits, with provision for a second phase of 10–20 units of each item. Offerors must designate a Hawaii-based point of contact available during standard business hours (7:45 a.m. to 4:30 p.m. HST, Monday through Friday, excluding holidays) for sales, ordering, follow-up assistance, and problem resolution. Unit bid prices must be all-inclusive of labor, equipment, materials, transportation, overhead, profit, applicable taxes, installation by qualified Eaton technicians, removal and disposal of existing equipment, and incidental expenses. Award will be made to the responsive, responsible offeror submitting the lowest total estimated bid price.

The contract commences upon execution and extends through June 30, 2027, with options for two additional twelve-month extension periods at the same or lower price. Price increases up to twenty percent are permitted during extension periods if supported by manufacturer documentation, with corresponding reductions required if the manufacturer lowers prices. Hard copy offer pages must be submitted to the Procurement and Contracts Branch in Waipahu within five working days after bid closing. Contractors must maintain $2 million aggregate commercial general liability insurance and $1 million combined single limit automobile liability insurance, comply with Hawaii tax and employment laws, and obtain a Certificate of Vendor Compliance or Certificate of Good Standing.