IFB D26 128 Addendum E.pdf

This is Addendum E to an Invitation for Bids (IFB D26-128) issued by the Hawaii State Department of Education's Procurement and Contracts Branch dated July 13, 2026. The solicitation seeks bids to furnish, deliver, and install Eaton 9PX Series Uninterruptible Power Supply systems. The scope includes nine line items comprising 100 units of 9PX 5kVA UPS systems, 100 units of 9PX 2kVA UPS systems, and various supporting components such as external battery modules, transformers, and rack extender kits, with provisions for a second phase of 10-20 units of each item. Bids were due July 8, 2026 at 4:30 p.m. HST through the Hawaii eProcurement System (HIePRO). The contract commences upon execution and extends through June 30, 2027, with options for two additional twelve-month extension periods at the same or lower price, with price increases up to twenty percent permitted during extensions if supported by manufacturer documentation.

Bidders must be authorized distributors of Eaton 9PX UPS systems with a minimum of two years' prior experience supported by manufacturer documentation and must maintain an active wholesale or retail business location with warehousing and inventory operations on Oahu. A Hawaii-based point of contact must be designated and available during standard business hours (7:45 a.m. to 4:30 p.m. HST, Monday through Friday, excluding holidays). Unit bid prices must be all-inclusive of labor, equipment, materials, transportation, installation by qualified Eaton technicians, removal and disposal of existing equipment, and applicable taxes. Award will be made to the responsive, responsible offeror submitting the lowest total estimated bid price. Hard copy offer pages must be submitted to the Procurement and Contracts Branch within five working days after bid closing. Contractors must maintain $2 million aggregate commercial general liability insurance and $1 million combined single limit automobile liability insurance and obtain a Certificate of Vendor Compliance or Certificate of Good Standing. Addendum E specifically notifies that the Offer Page Addendum D has been replaced with an Excel version (IFB D26 128 Offer Page Addendum D.xlsx).