IFB D26 128 Addendum A.pdf

This is an Addendum A to an Invitation for Bids (IFB D26-128) issued by the Hawaii State Department of Education Procurement and Contracts Branch for the furnish, delivery, and installation of Eaton 9PX Series Uninterruptible Power Supply systems. The addendum revises the bid submission due date from Wednesday, July 8, 2026 at 4:30 p.m. Hawaii Standard Time to Wednesday, July 15, 2026 at 4:30 p.m. Hawaii Standard Time. The procurement encompasses nine line items totaling 100 units of 9PX 5kVA UPS systems, 100 units of 9PX 2kVA UPS systems, and various supporting components including external battery modules, transformers, and rack extender kits, with provisions for a second phase of 10-20 units of each item. The contract term commences upon execution and extends through June 30, 2027, with two additional optional twelve-month extension periods available at the same or lower price, though price increases up to twenty percent are permitted during extensions if supported by manufacturer documentation.

Offerors must be authorized Eaton distributors with a minimum of two years of prior experience and maintain an active wholesale or retail business location with warehousing and inventory operations on Oahu. Unit bid prices must be all-inclusive of labor, equipment, materials, transportation, installation by qualified Eaton technicians, removal and disposal of existing equipment, and applicable taxes. Award will be made to the responsive, responsible offeror submitting the lowest total estimated bid price. Contractors must maintain $2 million aggregate commercial general liability insurance and $1 million combined single limit automobile liability insurance, designate a Hawaii-based point of contact available during standard business hours, and obtain a Certificate of Vendor Compliance or Certificate of Good Standing. Hard copy offer pages must be submitted to the Procurement and Contracts Branch in Waipahu within five working days after bid closing.