IFB D26 128 Addendum C.pdf

This is Addendum C to an Invitation for Bids (IFB D26-128) issued by the Hawaii State Department of Education Procurement and Contracts Branch for the furnish, delivery, and installation of Eaton 9PX Series Uninterruptible Power Supply systems. The addendum revises the bid submission due date from Wednesday, July 15, 2026 at 4:30 p.m. Hawaii Standard Time to Wednesday, July 22, 2026 at 4:30 p.m. Hawaii Standard Time. The original solicitation requires bidders to furnish 100 units of 9PX 5kVA UPS systems, 100 units of 9PX 2kVA UPS systems, and supporting components including external battery modules, transformers, and rack extender kits, with provisions for a second phase of 10-20 units of each item. The contract term commences upon execution and extends through June 30, 2027, with options for two additional twelve-month extension periods at the same or lower price.

Offerors must be authorized Eaton 9PX distributors with a minimum of two years' prior experience, maintain an active wholesale or retail business location with warehousing and inventory operations on Oahu, and designate a Hawaii-based point of contact available during standard business hours. Unit bid prices must be all-inclusive of labor, equipment, materials, transportation, installation by qualified Eaton technicians, equipment removal and disposal, and applicable taxes. Award will be made to the responsive, responsible offeror submitting the lowest total estimated bid price. Contractors must maintain $2 million aggregate commercial general liability insurance and $1 million combined single limit automobile liability insurance, comply with Hawaii tax and employment laws, and obtain a Certificate of Vendor Compliance or Certificate of Good Standing. Hard copy offer pages must be submitted to the Procurement and Contracts Branch in Waipahu within five working days after bid closing. Price increases up to twenty percent are permitted during extension periods if supported by manufacturer documentation.