Full-Body Scanner System for the Adult Detention Facility

Collin County is requesting proposals for a full-body scanner system for the Adult Detention Facility admissions area under RFP 2026-155, with proposals due September 17, 2026 at 2:00 p.m., and mandatory pre-submission conferences on August 24 at 10:00 a.m. and August 26 at 2:00 p.m. at the Collin County Justice Center in McKinney, Texas.

The scope encompasses a complete turnkey solution: one full-body scanner unit with all necessary peripherals and equipment, professional installation and configuration services, on-site training and certifications, equipment diagnostics with future network integration capability, and rapid-response technical support with a maximum four-hour turnaround. The system must detect both metallic and non-metallic contraband including drugs, weapons, cell phones, electronics, and money on persons or concealed in body cavities. The scanner room accommodates approximately 350 square feet (22 feet wide by 16 feet 7 inches long by 8 feet tall) with ADA-accessible ramps and an open portal walkthrough design capable of processing up to 600 persons per hour at 100 percent duty cycle. Technical specifications include standard 110/120VAC power, real-time image visualization, linear array detectors with 1.5 mm pixel resolution, and minimum 34–38 mm steel penetration capability. The system must comply with FAA 14 CFR, CDRH FDA, UL/CSA NRTL, and FCC Class A standards and integrate with the county's Odyssey records management system. Proposers must address network connectivity, cyber-security software installation, and annual radiation testing per Texas requirements.

The estimated first-year upfront cost is $242,000 for hardware, accessories, and implementation, plus first-year subscription fees, with subsequent years subject to budget approval. The awarded vendor must provide a minimum one-year warranty covering all parts, labor, software updates, and technical support, with optional pricing for a five-year maintenance plan thereafter. All work is performed at 4300 Community Avenue during normal business hours (Monday–Friday, 8 a.m.–5 p.m.). The county processes approximately 15,000 persons annually through admissions screening.

Evaluation follows a phased process: Phase 1 scores firm overview (20 points), general requirements (40 points), and pricing (40 points). Phase 2, if conducted, evaluates experience and references (30 points) and demonstrations or interviews (10 points). The evaluation committee may bypass Phase 2 and proceed to Phase 3 for best and final offer negotiations. Questions are due September 4 at 5:00 p.m. Optional demonstrations are estimated for October 16, with contract award anticipated November 17. Contractors must carry commercial general liability of $2 million, professional liability, cyber liability, and umbrella coverage of $2 million, with Collin County named as additional insured. A completed Conflict of Interest Questionnaire and Form W-9 are required.