Pre-Bid_Meeting_Attendance.pdf

This is a Pre-Bid Meeting Attendance List for Collin County, Texas, documenting attendees at a mandatory pre-submission conference for RFP 2026-155, a full-body scanner system procurement for the Adult Detention Facility. The meeting was held on August 24, 2026, at 10:00 a.m. at the Collin County Administration Building in McKinney, Texas. Two vendors attended the pre-bid meeting: OD Security North America, represented by Melissa Lewis, and Tek84 Inc., represented by Jeff Parker. Collin County personnel in attendance included Jess Christensen, John Zoski, Ruyue Ding, and Jingna Lyu from the Office of the Purchasing Agent. Proposals for the full-body scanner system are due September 17, 2026, at 2:00 p.m., with a second mandatory pre-submission conference scheduled for August 26, 2026, at 2:00 p.m. at the Collin County Justice Center. Contract award is anticipated for November 17, 2026.

The procurement encompasses a complete turnkey solution including one full-body scanner unit with all necessary peripherals, professional installation and configuration services, on-site training and certifications, and rapid-response technical support with a maximum four-hour response time. The system must detect both metallic and non-metallic contraband and process up to 600 persons per hour in the approximately 350 square-foot admissions area. The estimated first-year upfront cost is $242,000 for hardware, accessories, and implementation, plus first-year subscription fees, with subsequent years subject to budget approval. The awarded vendor must provide a minimum one-year warranty covering all parts, labor, software updates, and technical support, with optional pricing for a five-year maintenance plan. Contractors must carry commercial general liability of $2 million, professional liability, cyber liability, and umbrella coverage of $2 million, with Collin County named as additional insured.