Contract: vacuum cleaners & supplies

The State of New Hampshire, through its Division of Procurement and Support Services, is seeking to establish a 3-year contract with an optional 2-year extension for vacuum cleaners and supplies. The procurement solicitation, Bid #2956-25, specifically requests pricing for commercial vacuum cleaners and parts from manufacturers including Windsor, Versamatic, Pro-Team, Hoover, Sanitaire, Oreck, and Milwaukee. The bid includes detailed specifications for various vacuum models, with quantities ranging from 5 to 50 units across six different product sections. Key deliverables include the supply and delivery of commercial vacuum cleaners, with vendors required to provide comprehensive product information, warranty details, and a discount percentage off the Manufacturer's Suggested Retail Price (MSRP) for additional parts and supplies. The bid closing date is September 20, 2024, at 10:00 AM Eastern Time, with the state reserving the right to reject any or all bids and award the contract to the most responsive and responsible vendor offering the lowest cost.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for participation by political subdivisions and non-profit organizations, expanding its potential usage beyond state agencies. Three responsive bidders were identified in the bid summary: Imperial Bag & Paper Co., The Home Depot, and Hillyard, Inc. The total estimated contract value is $150,949.87, representing a 22% cost savings compared to the previous contract. Payment will be processed through P-Card or ACH, and vendors must comply with state laws, regulations, and insurance requirements. The state requires quarterly and annual usage reporting from the awarded vendor(s), and the contract includes provisions for potential extension discussions prior to the end of the initial 3-year term. Vendors must demonstrate the ability to provide a comprehensive ordering system, environmentally friendly product options, and meet all specified technical and operational requirements outlined in the bid documentation.