attachment-1-bid-2956-25-offer-sheet-rev.xlsx

This is a bid offer sheet for State of New Hampshire's Division of Procurement and Support Services Bid #2956-25 for the establishment of a 3-year contract with an optional 2-year extension for commercial vacuum cleaners and supplies. The solicitation requests pricing from six manufacturers across six product sections: Windsor Commercial, Pro-Team Commercial, Hoover Commercial, Sanitaire, Oreck Commercial, and Milwaukee. Products specified include various commercial vacuum models ranging from 12-inch to 18-inch upright units, backpack vacuums, and wet/dry vacuums, along with replacement parts including filter bags, cartridge filters, brush rollers, and hoses. Item quantities vary by product section, with vacuum cleaners requested in quantities of 5 to 10 units and replacement parts and filters in quantities of 5 to 50 units. The bid closing date was September 20, 2024, at 10:00 AM Eastern Time, with the state reserving the right to reject any or all bids and award to the most responsive and responsible vendor offering the lowest cost.

The offer sheet requires vendors to provide unit costs and extended costs for all listed items in each product section, along with a discount percentage off the Manufacturer's Suggested Retail Price (MSRP) for other parts and supplies. The estimated total contract value is $150,949.87, representing a 22% cost savings compared to the previous contract. Three responsive bidders were identified: Imperial Bag & Paper Co., The Home Depot, and Hillyard, Inc. Payment will be processed through P-Card or ACH, and vendors must comply with all state laws, regulations, and insurance requirements. The contract allows for participation by political subdivisions and non-profit organizations, and the awarded vendor must provide quarterly and annual usage reporting while demonstrating the ability to deliver comprehensive ordering systems and environmentally friendly product options.