bid-2956-25-award.pdf
PDF 153 KB Posted
- Attached to
- CONTRACT: VACUUM CLEANERS & SUPPLIES
- Solicitation number
- Bid 2956-25
- Issued by
- New Hampshire
About this file
This is a Bid Award Summary document from the State of New Hampshire's Division of Procurement Support Services for the establishment of a statewide contract for vacuum cleaners and supplies (Bid #2956-25). The solicitation sought pricing for commercial vacuum equipment and related parts across six product sections featuring manufacturers including Windsor, Pro-Team, Hoover, Sanitaire, Oreck, and Milwaukee. The bid included specifications for various vacuum models with quantities ranging from 5 to 50 units per item, encompassing upright vacuums, backpack vacuums, accessories, filter bags, and replacement parts. The bid closing date was September 20, 2024, at 10:00 AM Eastern Time. The recommended contract term is 3 years with an optional 2-year extension. The state received three responsive bids from Imperial Bag & Paper Co., The Home Depot, and Hillyard, Inc., with the state intending to award Sections 1 through 5 of the bid.
The total estimated contract value is $150,949.87, representing a 22 percent cost savings compared to the expiring contract. Imperial Bag & Paper Co. submitted the lowest responsive bid across the awarded sections, with a subtotal of $45,742.38 against competing bids from The Home Depot at $55,772.55. Payment will be processed through Purchase Card (P-Card) or Automated Clearing House (ACH), with delivery required on a FOB Delivered basis. The contract allows participation by political subdivisions and non-profit organizations. The state requires awarded vendors to provide quarterly and annual usage reporting, comprehensive ordering systems, environmentally friendly product options, and compliance with all specified technical and operational requirements. No specific set-aside designations for disadvantaged enterprises were noted in the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| addendum-1-bid-2956-25.pdf | ||
| addendum-3-bid-2956-25.pdf | ||
| addendum-2-bid-2956-25.pdf | ||
| bid-2956-25.pdf | ||
| attachment-1-bid-2956-25-offer-sheet-rev.xlsx | XLSX spreadsheet | |
| attachment_1_bid_2956_25_Offer Sheet rev.xlsx | XLSX spreadsheet | |
| bid_2956_25.pdf | ||
| Addendum_1_bid_2956_25.pdf | ||
| Addendum_3_bid_2956_25.pdf | ||
| Addendum_2_bid_2956_25.pdf | ||
| bid_2956_25_award.pdf |
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Text version
Division of Procurement Support Services Bureau of Purchase Property
RFB Bid Summary
Gary S. Lunetta Director
(603) 271-2201
Agency Requisition
Bid Closing
Indicates Award:
Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost
10 EA Versamatic HEPA 18" Vacuum $990.92 $9,909.17 $1,060.00 $10,600.00 $932.77 $9,327.70 10 EA Sensor XP 15" Vacuum $810.75 $8,107.50 $867.27 $8,672.70 $724.52 $7,245.20 10 EA Sensor XP 12" Vacuum $639.99 $6,399.86 $684.60 $6,846.00 $572.68 $5,726.80 25 EA 5300HEPA - Sensor Filter Bag (10 pack) $28.72 $718.08 $16.71 $417.75 $11.35 $283.75 50 EA 5300REP - Sensor/Versa Plus Bag (10 pack) $28.72 $1,436.15 $16.71 $835.50 $18.71 $935.50 25 EA 5301HEPA - Sensor HEPA Filter $18.98 $474.62 $14.51 $362.75 $19.94 $498.50 10 EA 86143330 - Motor Filter, Versamatic $16.60 $166.00 $9.76 $97.60 $14.20 $142.00 15 EA 5301REP - Sensor - Micro-Hygiene Filter $18.98 $284.77 $14.51 $217.65 $37.30 $559.50 5 EA 86004950 - Brush Roller $22.08 $110.38 $16.87 $84.35 $28.52 $142.60
$27,606.53 $28,134.30 $0.00 $24,861.55
10 EA 107325 - Super HalfVac Pro Vacuum $447.83 $4,478.30 10 EA 107252 - ProForce 1500XP Upright Vacuum $519.07 $5,190.69 $600.67 $6,006.70 $455.68 $4,556.80 10 EA SCP10 - Super Coach Pro 10 Backpack Vacuum $495.00 $4,950.00 $572.83 $5,728.30 $444.69 $4,446.90 10 EA 107016 - Xover Multi-Surface Floor Tool $53.60 $536.00 $59.80 $598.00 $83.71 $837.10 5 EA 101338 - 56" Two-Piece, Two-Bend Aluminum Wand $78.86 $394.30 $47.80 $239.00 N/A N/A
20 EA 106973 - Intercept Mircro Filter Bag (10 pack) $15.83 $316.62 $25.09 $501.80 N/A N/A 20 EA 103483 - Intercept Micro Filter ProForce Bag (10 $10.08 $201.54 $9.14 $182.80 N/A N/A 20 EA 107313 - 10 qt. Intercept Micro Filter Bag (10 pack) $13.52 $270.46 $13.54 $270.80 $9.60 $192.00
$11,859.61 $13,527.40 $0.00 $14,511.10
10 EA C1810010 - Hoover 18" Bagless Vacuum w/ 50' Cord $729.99 $7,299.90 5 EA H-48416036 - Brush Roll Assembly $49.68 $248.40 N/A N/A
10 EA C1660900 - EmPower 15" Upright Bagless Vacuum N/A N/A 10 EA 40140201 - HEPA Cartridge Filter for EmPower $40.62 $406.20 N/A N/A 10 EA CH53010 Commercial TaskVac Bagless Upright $233.33 $2,333.33 N/A N/A 10 EA H-303172001 - Exhause HEPA Filter Assembly $8.49 $84.93 N/A N/A
$3,072.86 $0.00 $7,299.90
10 EA SC9180D - Sanitaire Dual Motor 13" Upright $383.22 $3,832.22 $495.00 $4,950.00 25 EA 69155 SD Dust Bag (10 pack) $16.38 $409.50 N/A N/A 10 EA 68910 HEPA Filter $40.94 $409.40 N/A N/A 10 EA SC899H Sanitaire Wide Track 16" Upright $335.65 $3,356.48 $286.98 $2,869.80 $415.00 $4,150.00
$8,007.60 $0.00 $2,869.80 $9,100.00
Section 1 - Windsor Commercial Machine and Parts
Section 1 Subtotal Section 2 - Pro-Team Commercial Machine and Parts
Section 2 Subtotal Section 3 - Hoover Commercial Machine and Parts
Section 3 Subtotal Section 4 - Sanitaire Commercial Machine and Parts
Section 4 Subtotal
Statewide N/A
9/20/2024
Qty. UOM
Bid Description
RFB#
Agent Name
Product Description
Vacuum Cleaners and Supplies
James Poulin
Imperial Bag & Paper Co. The Home Depot Expiring ContractHillyard, Inc
No Bid
No Bid
No Bid No Bid No Bid
No Bid No Bid No Bid No Bid No Bid
No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid
No Bid No Bid No Bid No Bid
No Bid
No Bid
No Bid
No Bid
No Bid No Bid No Bid
No Bid No Bid No Bid No Bid No Bid
No Bid No Bid No Bid No Bid
No Bid
Page 1/2
Division of Procurement Support Services Bureau of Purchase Property
RFB Bid Summary
Gary S. Lunetta Director
(603) 271-2201
10 EA XL2100RHS - Commercial 12" Upright $199.99 $1,999.90 $169.00 $1,690.00 N/A N/A 25 EA PK80009 - XL Standard Filtration Bag (9 pack) $10.18 $254.50 $37.24 $931.00 N/A N/A 10 EA U2000R1 - Commerical 12" Upright $240.85 $2,408.45 N/A N/A 10 EA U2000RB2L-1 - Commercial LEED-Compliant $308.45 $3,084.51 $277.99 $2,779.90 N/A N/A
$7,747.36 $0.00 $5,400.90 $0.00
5 EA 0885-20 - M18 Fuel 18V Backpack $284.05 $1,420.25 5 EA 49-90-2035 - Air Tip Cross Brush Tool $12.97 $64.85 5 EA 0910-20 M18 Fuel 6 Gal. Cordless Wet/Dry Vacuum $219.00 $1,095.00
10 EA 49-90-1978 Wet/Dry Filter $29.97 $299.70 5 EA 0940-20 M18Fuel .25Gal. Jobsite Wet/Try Vacuum $189.05 $945.25 5 EA 49-90-2037 Air Tip Long Reach Flexible Hose Attachm $39.97 $199.85
$0.00 $0.00 $2,539.80 $0.00 $116,587.91 $41,661.70 $10,810.50 $55,772.55 $45,742.38 $55,772.55
$137,227.15 $167,317.65 $13,722.72 -$30,090.50
$150,949.87 -22%
-22%
Method of Payment (P-card/ACH) FOB Delivered Expiring Contract Price Limitation
-$30,090.50 Special Notes: Price comparison comes from only items offered on current contract. The State intends to award only sections 1 through 5 of this bid.
Section 5 -Oreck Commercial Machine and Parts
Section 5 Subtotal
P-Card and ACH
Increase/Savings $60,000.00 Yes
Total Cost Savings ($/%)
No
Recommendation Summary
D&B Report Attached
$150,949.87
Price Limitation Term of Contract
Number of Solicitations Received Number of Sourced bidders Number of NIGP Vendors Sourced Number of non-responsive bidders
3 Years (Multi Award)
Sub Total
Yes
Expiring contract annual Expiring contract term
Cost Savings X% Delta: new vs. expiring
Estimated annual spend Estimated term spend
Add allowance for balance of product line Recommended price limitation
Contract
Statewide Contract or Amendment
P-37 Checklist Complete
No Bid
Section 6 -Milwaukee Commercial Machine and Parts
Section 6 Subtotal
No Bid No Bid No Bid No Bid No Bid
No Bid No Bid No Bid
No Bid
No Bid No Bid No Bid No Bid No Bid
No Bid
No Bid
Page 2/2
RFB Bid Tabulation
File details come from the government source that posted it. Updated .