CONTRACT: Office Supplies

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is seeking bids for a comprehensive office supplies contract (Bid #3075-26) to establish a five-year agreement for supplying office supplies to state agencies. The procurement requires vendors to bid on at least 90% of line items, with a detailed Excel spreadsheet outlining specific product categories including computer accessories, desk supplies, envelopes, files, binders, labels, notebooks, paper, and writing supplies. Vendors must provide a web-based ordering system with inventory control and electronic order approval capabilities, and demonstrate the ability to deliver with a 95% on-time delivery rate and 90% fill rate. The bid is scheduled to close on October 1, 2025, at 9:30 AM Eastern Time, with the contract term extending through November 30, 2030, and potential two-year extensions. Key evaluation criteria include pricing structure, with firms allowed to offer percentage discounts off list prices (0-10%), and the ability to provide environmentally friendly products with recycled content and eco-certifications.

The contract does not explicitly specify set-aside designations for disadvantaged enterprises, but emphasizes sustainability and environmental considerations. Vendors must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and provide quarterly usage reports detailing sustainability metrics and product purchases. Pricing will be firm for the first year, with potential annual adjustments not exceeding 2.5%, tied to industry changes. While specific budget ranges are not detailed, the extensive product spreadsheet and multi-year contract duration suggest a significant procurement value for office supplies across New Hampshire state agencies. Vendors are required to offer detailed pricing information, including manufacturer part numbers, unit measures, pack sizes, and estimated annual quantities, with provisions for alternate product offerings and green product alternatives. The comprehensive nature of the bid indicates a robust, competitive procurement process designed to secure cost-effective and sustainable office supply solutions for the state.