CONTRACT: Cleaver Brooks Boiler Preventative Maintenance and Repair Services

The State of New Hampshire, specifically the Department of Administrative Services' Division of Procurement and Support Services, is seeking a contractor for Cleaver Brooks Boiler Preventative Maintenance and Repair Services across multiple state facilities in Concord. The procurement involves comprehensive steam heating system maintenance and inspection services for Cleaver Brooks boilers located at the Department of Corrections, Department of Health and Human Services, and various Administrative Services locations. Required services include annual preventative maintenance, draining and inspecting boilers, testing safety controls, tuning equipment for optimal efficiency, and providing detailed written reports after each service. Contractors must employ mechanics certified to repair and maintain Cleaver Brooks steam boiler systems, possess a minimum of five years' experience, and hold a valid State of New Hampshire Gas Fitter's license. The bid due date is June 27, 2024, at 9:00 AM, with a pre-bid site visitation requirement. Evaluation criteria include vendor qualifications, experience, and lowest total cost, with the State reserving the right to add or remove delivery locations during the contract term.

The contract opportunity does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is structured as a three-year contract with an optional two-year extension, covering multiple state facilities and allowing for potential expansion of services. Pricing structure includes a not-to-exceed 10% markup on materials and parts, with vendors required to provide annual rates for preventative maintenance at each location. While specific budget ranges are not detailed, the Offer Sheet indicates vendors must submit pricing for annual and semi-annual services across different state departments. The contract includes provisions for environmentally friendly products, usage reporting, and disaster recovery planning. Replacement parts must be new and of equivalent quality to original equipment, and the State will be responsible for equipment shutdown, lockout, and scheduling state boiler inspections prior to contractor service calls.