Boiler maintenance

The West Virginia Department of Health and Human Resources, Office of Purchasing, on behalf of William R. Sharpe, Jr. Hospital, is soliciting bids for an open-ended boiler maintenance contract under ARFQ 0512 WSH2700000003, with bids due September 23, 2026 at 10:30 AM EDT and a mandatory pre-bid meeting on September 9, 2026 at 10:30 AM. Attendance at the pre-bid meeting is mandatory; failure to attend results in disqualification.

The scope encompasses preventive and corrective maintenance services on three Bryan Boiler units (models RW1050-W-FDGO-LX), one SYSTECON P6000 system, and AutoFlame Controls. Preventive maintenance is performed bi-annually per manufacturer specifications and includes flame safeguard checks, pilot and main fuel valve inspections, combustion tuning with NOx verification, flue gas recirculation system cleaning and lubrication, and full AutoFlame controls operation checks. Corrective maintenance is provided on an as-needed basis with a maximum project cost limit of $25,000. The vendor must maintain 24-hour emergency telephone service and submit service reports within 24 hours.

Vendors must hold a West Virginia Contractor's License, West Virginia Electrician's License, West Virginia Plumber's License, Webster Combustion College Certification, Webster Burner Certification with five years' experience on JB Series Webster HD Series burners, and EPA 608 Certification. Proof of successful maintenance experience on similar boiler equipment within the past five years is required. All work must comply with the National Electric Code, International Building Code, International Mechanical Code, and NFPA standards.

Commercial General Liability and Automobile Liability Insurance of $1,000,000 or more per occurrence are mandatory, with the State named as additional insured. Bid bonds (5% of bid amount) and performance bonds are required. A notarized drug-free workplace affidavit and purchasing affidavit confirming no debts exceeding $1,000 must accompany bids. Pricing is firm for the life of the contract.

The contract term is one year effective October 1, 2026, with renewal available upon mutual written consent. Bidding may occur under state or county/local funding; separate evaluations may yield different awardees if funding sources differ, though a single awardee will be combined into one contract if both evaluations produce the same result. The contract may be funded in whole or in part with federal funds and is subject to federal compliance provisions including prevailing wage, debarment verification, and domestic preference requirements. Questions are due September 16, 2026 at 10:30 AM EDT. Services are performed at William R. Sharpe, Jr. Hospital, Weston, West Virginia.