Final_ARFQ_0512_WSH2700000003_1_WV_ARFQ_FORM.PDF
PDF 736 KB Posted
- Attached to
- BOILER MAINTENANCE
- Solicitation number
- ARFQ 0512 WSH2700000003 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Office of Shared Administration (OSA) Purchasing Division on behalf of the Department of Health Facilities (DHF) at William R. Sharpe, Jr. Hospital for an open-ended boiler maintenance contract. The solicitation seeks bids for five line items: preventive maintenance (1 year), corrective maintenance technician hourly services (50 hours estimated), corrective maintenance apprentice hourly services (25 hours estimated), corrective maintenance parts with an estimated cost of $15,000, and corrective maintenance trip charges (6 trips estimated). The solicitation number is ARFQ 0512 WSH2700000003, with a question deadline of September 16, 2026 at 10:30 AM EDT, a pre-bid meeting scheduled for September 9, 2026 at 10:30 AM EDT, and a solicitation closing date of September 23, 2026 at 10:30 AM EDT. Bids must be submitted to the Kanawha Valley Building, Health and Human Resources Department, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301. All services are to be invoiced and shipped to William R. Sharpe, Jr. Hospital located at 936 Sharpe Hospital Road, Weston, West Virginia.
The solicitation does not specify individual unit prices or total contract values in the document, requiring vendors to provide pricing for each line item. All offers are subject to the terms and conditions contained in the solicitation. The contact buyer for this opportunity is Roberta A. Wagner, reachable at (304) 558-0437 or roberta.a.wagner@wv.gov. The document was printed on August 28, 2026, and represents an Agency Master Agreement procurement type.
View the file
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| Purchasing Affidavit.pdf | ||
| Exhibit C.xlsx | XLSX spreadsheet | |
| RFQ Specifications.docx | DOCX document | |
| TCA.pdf | ||
| Bid Bond Form.pdf | ||
| Bid Bond Instructions.pdf | ||
| Exhibit B.docx | DOCX document | |
| BondLaborMat.pdf | ||
| BondPerform.pdf | ||
| OSAFederalFundsContractClauseAddendum.pdf | ||
| WV43.pdf | ||
| WV72 Drug Free Coversheet.pdf | ||
| WV36.pdf | ||
| Exhibit A.xlsx | XLSX spreadsheet |
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Text version
Date Printed: Aug 28, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 2038246 Reason for Modification:
Doc Description: BOILER MAINTENANCE
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-01 2026-09-23 10:30 ARFQ 0512 WSH2700000003 1
BID RECEIVING LOCATION
KANAWHA VALLEY BUILDING
HEALTH AND HUMAN RESOURCES
300 CAPITOL ST
7TH FLOOR
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 28, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Office of Shared Administration (OSA) Purchasing Division is soliciting bids on behalf of the Department of Health Facilities (DHF), William R. Sharpe, Jr. Hospital for an open-ended contract for boiler maintenance at the facility.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 PREVENTIVE MAINTENANCE 1.00000 YR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.2 PREVENTIVE MAINTENANCE
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 CORRECTIVE MAINTENANCE -
TECHNICIAN HOURLY RATE
50.00000 HOUR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3 CORRECTIVE MAINTENANCE - TECHNICIAN HOURLY RATE
Date Printed: Aug 28, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 CORRECTIVE MAINTENANCE -
APPRENTICE HOURLY RATE
25.00000 HOUR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3 CORRECTIVE MAINTENANCE - APPRENTICE HOURLY RATE
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 CORRECTIVE MAINTENANCE - PARTS 1.00000 EA
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3.4 CORRECTIVE MAINTENANCE - PARTS (TOTAL OF THE MULTIPLIER X 15,000.00 (ESTIMATED PARTS))
Date Printed: Aug 28, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 CORRECTIVE MAINTENANCE - TRIP
CHARGE
6.00000 EA
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3.5 CORRECTIVE MAINTENANCE - TRIP CHARGE
SCHEDULE OF EVENTS
Line Event Event Date
3 QUESTION DEADLINE 10:30AM EDT 2026-09-16
4 PRE-BID MEETING 10:30AM EDT 2026-09-09
Document Phase Document Description Page
WSH2700000003 Final BOILER MAINTENANCE
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