ASSET MANAGEMENT SOFTWARE SOLUTION

The South Carolina Department of Transportation (SCDOT) is procuring an integrated Enterprise Asset Management System (EAMS) software solution through a competitive negotiation process. The solicitation seeks a comprehensive, web-based software platform that will consolidate and manage multiple program area modules including pavement management, bridge inspection, fleet management, facilities management, traffic and signals management, roadway asset inventory, and rights-of-way management. The system must support approximately 2,500-3,000 end users across SCDOT's main headquarters, seven district offices, and 46 county maintenance offices, with native mobile applications for field operations. Key technical requirements include integration with existing systems like ArcGIS, RIMS, and various other state databases, and the ability to operate on Oracle or SQL Server enterprise databases. The procurement follows a three-phase evaluation process: Phase 1 assesses mandatory system requirements, Phase 2 evaluates vendor qualifications and technical approach, and Phase 3 involves system demonstrations for competitive range offerors. A pre-proposal conference was held on May 13, 2020, via WebEx, with written questions due by May 22, 2020, and proposals required to be submitted online by July 1, 2020, at 11:00 AM. The initial contract term is seven years for full implementation, with potential two five-year renewal terms for maintenance and support.

There are no specific disadvantaged business enterprise (DBE) or small business enterprise (SBE) participation requirements for this solicitation. The state will allow vendors to collaborate with qualified partners if they cannot internally provide all required modules, with the expectation that a single prime contractor will be responsible for the entire EAMS implementation. Deployment options include on-premise installation at SCDOT or vendor-hosted solutions in FedRAMP and FISMA-compliant government cloud platforms, with SCDOT preferring on-premise infrastructure. Vendors must demonstrate implementation experience at one or more U.S. state transportation agencies within the last 10 years, with multiple program area modules and over 200 direct end users. While the exact budget is not disclosed, the procurement is structured as a firm fixed-price contract with separate cost breakdowns for project startup costs and recurring program area expenses. Strict cybersecurity requirements are mandated, including comprehensive insurance coverage of $5 million per occurrence for information security and privacy liability, and compliance with NIST standards and state privacy regulations. The project is estimated to require 5-7 years for full implementation, with 10 years of total support and maintenance.