GRANTS & ASSET MANAGEMENT SOLUTION

The South Carolina Department of Transportation (SCDOT) is seeking a vendor-hosted, web-based grants and asset management solution through a Request for Proposal (RFP) for solicitation number 5400027667. The procurement targets a comprehensive cloud-hosted software application designed to streamline sub-recipient grant administration for approximately 50-100 transit agencies across South Carolina. The solution must manage the complete lifecycle of federal and state transit funding grants, support monthly financial reimbursement workflows, and maintain transit asset data compliant with Federal Transit Administration (FTA) requirements, including Transit Asset Management (TAM) and National Transit Database (NTD) reporting. The system must accommodate 300-500 registered users, provide configurable workflows, digital signature capabilities, and support Microsoft Entra ID single sign-on. Key technical requirements include hosting in a secure, scalable environment within the continental United States, achieving 99.99% uptime, and complying with FedRAMP standards. A pre-proposal conference was held on April 22, 2025, with questions due by April 23, 2025, and proposals originally due May 15, 2025 (later extended to May 28, 2025). The award is anticipated to be posted between June 19, 2025, and July 15, 2025, with an initial contract term of one year and four optional one-year renewals.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises. Offshore contracting is prohibited, and while subcontractors are permitted, they are not mandatory. The system requires integration with the existing SharePoint 2019 environment and the FTA's National Transit Database. No specific incumbent vendor is identified in the documentation. The system must support approximately 100 sub-recipient heads, 1-10 users per sub-recipient, 15-20 SCDOT users, and 2-3 system administrators. While no explicit budget cap is disclosed, vendors are required to submit a detailed fixed-price cost estimate covering initial implementation and annual maintenance costs. The pricing proposal must include all relevant fees such as licensing, customization, and support, with a comprehensive pricing worksheet to be submitted as a separate document. The vendor must provide a six-month warranty period post-implementation, followed by ongoing maintenance and support, and must complete a comprehensive Service Provider Security Assessment Questionnaire. The contract's potential total value spans five years, commencing July 2, 2025, and ending July 1, 2030.