CN Amendment 4.pdf

State of South Carolina

COMPETITIVE NEGOTIATIONS

Amendment 4

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400018669 06/15/2020

KIMBER CRAIG, CPPO

803-737-2527 kcraig@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION: Asset Management Software Solution USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 07/01/2020 at 11:00 am (See Section L - Instructions, Conditions, and Notices to Offerors) QUESTIONS MUST BE RECEIVED BY: 05/22/2020 (See Section L - Instructions, Conditions, and Notices to Offerors) NUMBER OF COPIES TO BE SUBMITTED: On-line Submission CONFERENCE TYPE: Pre-proposal Conference DATE & TIME: May 13, 2020 at 11:00 am

(As appropriate, see Section L - Instructions, Conditions, and Notices to Offerors)

LOCATION: WebEx Meeting Contact Procurement Officer for login information

AWARD &

AMENDMENTS

Award will be posted on 10/9/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. In accordance with the solicitation the undersigned agrees, if this offer is accepted within one hundred eighty (180) calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See " Section L - Instructions, Conditions, and Notices to Offerors)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE – ON-LINE ONLY (MODIFIED)SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment and Interest" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Invoicing Instructions" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See Section L - Instructions, Conditions, and Notices to Offerors) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (MODIFIED)

(a) The Solicitation may be amended in accordance with Section 11-35-1535(D) and Reg. 19- 445.2099D(2). All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR

CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-

ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW.

THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE”

DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE

SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION

EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

EAMS RFP Security Questionnaire Questions

1. The RFP requires us to include the Security Assessment Questionnaire and a hosting SLA in our response. Are these required even if we are proposing an on-premise solution as SCDOT stated is preferred in Question 78 of Addendum 3?

Yes.

An on-premise solution within the SCDOT infrastructure would apply to Production and Test environments. SCDOT expects that the vendor would be hosting a Development and their own Test environment within their infrastructure that will contain SCDOT data.

In addition, SCDOT may elect to have a vendor hosted Production and Test environment for most EAMS components or only a selected set of modules.

Although the SCDOT preference is for an on-premise solution, a vendor hosted or hybrid solution will be evaluated to determine the best value for the State.

2. Evaluation criteria #22 is “The vendor's hosting environment represents a well-architected framework including best practices for security, reliability, high performance, scalability, efficiency, and operations.” Would we be penalized in the scoring there for proposing an on-premise solution?

http://www.procurement.sc.gov/

This question is not related to the Service Provider Security Assessment Questionnaire. However, the prior question reiterates the SCDOT deployment preference and openness to a hosted solution that may represent the best value for the State.

EAMS Proposed Cost and Assumptions - Question

3. The original RFP contained a figure on Page 3 under the heading “B.3 Pricing to be completed at time of award- the final format of the pricing table is subject to change.”

Beginning on Page 22 of the RFP and running through Page 26 there are a series figures that show cost items the department expects to see in the proposal’s Volume 2 -EAMS Proposed Cost and Assumptions.

Amendment No. 3 contained the Department’s response to each question asked by the various interested vendors. Question 11 asked “Is the form on page 5 (sic) of the RFP to be submitted as part of the response to the RFP? The header mentions ‘at time of award’”. The Department’s response directed that proposer “submit this form with Volume 2 as referenced on page 22 of the RFP.”

Here is our confusion and quandary:

1. Page 22 does not specifically mention a requirement for submittal of the form (figure) found under B.3 on page 5 of the RFP. Although there are many similarities to the headings and content among the form under B.3 and those figures beginning on page 22, there are also differences, as the headings on the B.3 form are never explicitly defined it is unclear what the specific purpose for some of these values are. For example; why would there be a requirement for more than one copy of a software module?

2. If the B.3 form is to be included in the cost proposal, does that mean the tables beginning on page 22 do not have to be included in the cost proposal.?

3. If the B.3 form is to be included in the cost proposal, that would indicate that values for the vendor’s overhead and profit margins would be inclusive in the pricing breakdown of project start-up, program area application modules, and software maintenance and support;

which is not the case with the tables found beginning on page 22 which states at the end “costs should be proposed using only the Base Hourly Rates.”

Offerors are to submit their pricing in accordance with Sections L.6 & L.10 of the proposal. A suggested pricing format is provided in Section L.6. Offerors may adjust the suggested pricing format as necessary in order to accommodate their pricing models. Pricing should be all-inclusive (to include overhead and profit margins). Pricing Tables shown in Section B.3 are examples only.

Amendments to Solicitation (MODIFIED)