Grants & asset management solution RFI

The South Carolina Department of Transportation (SCDOT) has issued a Request for Information (RFI) for a comprehensive web-based grants and asset management solution to replace its current SharePoint-based system. The procurement seeks a vendor-hosted platform capable of supporting 300-500 registered users across multiple roles, including local transit agencies, SCDOT reviewers, and system administrators. The solution must automate workflows, manage transit assets, track training compliance, and generate regulatory reports, with specific requirements including deployment on a nationally recognized cloud platform (AWS, Azure, or Google Cloud), 99.99% uptime, and FedRAMP compliance. Technical capabilities must include role-based access controls, RESTful APIs with OpenAPI compliance, reporting and dashboard features, and integration with Microsoft Entra ID for single sign-on authentication. The RFI response deadline is May 14, 2024, at 2:30 PM, with submissions limited to 35 pages and to be emailed to Procurement Manager Jeffery C. Schwalk. Vendors must provide detailed information on solution overview, technical capabilities, vendor history, implementation approach, timeline, and approximate cost ranges for licensing, implementation, and annual maintenance.

The RFI does not specify specific set-aside designations or restrictions on responding organizations. The current system processes grant applications and reimbursement invoices for over 50 sub-recipient transit agencies, with the new solution required to support National Transit Database (NTD) reporting and Transit Asset Management (TAM) compliance. While no incumbent vendor is explicitly mentioned, the existing infrastructure utilizes SharePoint, suggesting potential integration challenges for new vendors. The procurement requires cost structures for user licensing at 300, 400, and 500 user levels, with pricing to be provided for annual licensing, implementation services, and ongoing maintenance and support. Although this is an information-gathering exercise and SCDOT will not award a contract or pay for RFI responses, the detailed technical and functional requirements suggest a substantial potential contract value for the selected vendor. Support services must be available Monday through Friday during 8:00 AM to 5:00 PM Eastern time, with a preference for solutions that prioritize configuration over customization.