Preventive and Emergency Maintenance for Laboratory Equipment

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  Solicitation number 12505B24Q0050 is issued as a request for quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 dated 12/04/2023.  This solicitation will be a 100% Total Small Business Set-Aside.  The associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), with a small business size standard of $34.0 million.

This acquisition is for the following item as identified in the Line Item Number(s):

0001)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 6329 – BASE YEAR

0002)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 11728 – BASE YEAR

0003)  Service Agreement Leica EM/UC7 Ultratome – S/N 595059 – BASE YEAR

0004)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 3297 – BASE YEAR

0005)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 1662/1407 – BASE YEAR

1001)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 6329 – OPTION YEAR 1

1002)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 11728 – OPTION YEAR 1

1003)  Service Agreement Leica EM/UC7 Ultratome – S/N 595059 – OPTION YEAR 1

1004)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 3297 – OPTION YEAR 1

1005)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 1662/1407 – OPTION YEAR 1

2001)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 6329 – OPTION YEAR 2

2002)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 11728 – OPTION YEAR 2

2003)  Service Agreement Leica EM/UC7 Ultratome – S/N 595059 – OPTION YEAR 2

2004)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 3297 – OPTION YEAR 2

2005)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 1662/1407 – OPTION YEAR 2

3001)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 6329 – OPTION YEAR 3

3002)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 11728 – OPTION YEAR 3

3003)  Service Agreement Leica EM/UC7 Ultratome – S/N 595059 – OPTION YEAR 3

3004)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 3297 – OPTION YEAR 3

3005)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 1662/1407 – OPTION YEAR 3

4001)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 6329 – OPTION YEAR 4

4002)  Service Agreement Qiagen Qiacube Liquid Handling Workstation – S/N 11728 – OPTION YEAR 4

4003)  Service Agreement Leica EM/UC7 Ultratome – S/N 595059 – OPTION YEAR 4

4004)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 3297 – OPTION YEAR 4

4005)  Service Agreement Leica ST5020/CV5030 Integrated Workstation – S/N 1662/1407 – OPTION YEAR 4

Specifications:  See attached Statement of Work.

The Contractor shall provide all items F.O.B. destination.  Location of the Government site is aboard USDA ARS Ames, Iowa 50010 and will be identified in the contract.  The Government anticipates award of a Firm Fixed Price contract.

Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1.  Submission of quote shall include the following:  (1) Technical Capability (OEM factory trained technicians and OEM replacement parts) and (2) Price.

All responses shall be submitted electronically to josh.dobereiner@usda.gov.

The basis for award is lowest price technically acceptable (LPTA).  "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price.  Pursuant to FAR 52.212-2, the criteria for evaluation are:  (1) Technical Capability and (2) Price (to include shipping) and must also have satisfactory Past Performance.  The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified.  If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability.  This will continue until the lowest price quote is determined technically acceptable.  Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed.  If found responsible, evaluations will be closed and award will be made.

INSPECTON AND ACCEPTANCE TERMS:  Services will be inspected and accepted at destination.  Period of performance is:

Base Year:           02/03/2024-02/02/2025

Option Year 1:   02/03/2025-02/02/2026

Option Year 2:   02/03/2026-02/02/2027

Option Year 3:   02/03/2027-02/02/2028

Option Year 4:   02/03/2028-02/02/2029

See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. 

To be eligible for an award, all contractors must be registered in the System for Award Management (SAM).  A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov.  NO EXCEPTIONS.  All invoices shall be submitted electronically.

Quotes must be received no later than 2:00 PM Central Standard Time (CST) on January 19, 2024. 

Questions in regards to this combined synopsis/solicitation are due no later than 2:00 PM CST on January 10, 2024.  Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.