HVAC Repair Phase 2B, 3A, 3B

The Department of Agriculture Agricultural Research Service (USDA ARS) is soliciting quotations for HVAC Repair Phase 2B, 3A, and 3B at the Dale Bumpers National Rice Research Center in Stuttgart, Arkansas through Request for Quotation (RFQ) solicitation number 1232SA26Q0056. The project encompasses replacement of air distribution systems, ductwork, exhaust systems, air terminal devices, diffusers, fume hoods, HVAC controls, heating hot water piping, deionized water piping (to be replaced with stainless steel), insulation, ceilings, ceiling support systems, and lighting across multiple facility areas including laboratory buildings and greenhouses. Key contract requirements include strict adherence to a mandatory sequential phasing schedule (Phase 2A, Phase 2B Sequence 1, Phase 2B Sequence 2, Phase 3A, and Phase 3B), maintenance of facility operations during construction, provision of temporary barriers and dust/noise control, protection of existing laboratory equipment, coordination of utility shutdowns with minimum three-week advance notice, field verification of all existing dimensions, and completion of all work within 270 consecutive calendar days after Notice to Proceed. The solicitation incorporates FAR Part 12 provisions and clauses by reference, and evaluation criteria include contractor qualifications, adherence to specifications, scheduling compliance, and cost competitiveness. The solicitation response deadline is March 25, 2026, which was extended by 20 days through Amendment 0001 to accommodate Request for Information responses.

This acquisition is designated as a Total Small Business Set-Aside restricted to small business concerns classified under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), though all responsible sources may submit quotations for consideration. Current facility contractors identified in the project documentation include Nolan Lock (fire alarm, sprinkler, and CCTV systems), Air Tech (controls), and an ongoing Phase 2A contractor with whom coordination is required. The project timeline requires detailed scheduling submission within 21 days of contract award and monthly progress updates, with the government retaining the ability to vacate work areas for a maximum of 120 days during which all laboratory and office work must be completed. The specific award value or budget range is not disclosed in the solicitation notice, though the scope encompasses substantial mechanical, plumbing, and facility renovation work across multiple phases. Work is to be performed at Stuttgart, Arkansas 72160, and the project must be executed while maintaining existing building occupancy and operations in non-work areas, with strict requirements for protection of fire alarm, sprinkler, speaker, camera, and sensor systems throughout construction.