Duct Cleaning F455, Vance AFB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FP1024196
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- Enid, Oklahoma 73705, United States
- Points of contact
-
- Betty S. Kliewer betty.kliewer.ctr@us.af.mil (580) 213-7582
Notice details come from SAM.gov. Updated .
About this opportunity
ASRC Federal Gulf State Constructors, LLC is soliciting firm-fixed-price quotes for duct cleaning, air filter replacement, and incidental work at Facility 455, Vance Air Force Base, Oklahoma, with quotes due July 10, 2026 at 11:00 AM CST. This is a combined synopsis/solicitation under FAR 12.6 and FAR Part 13; no separate written solicitation will be issued.
Place of performance is Enid, Oklahoma. Work includes cleaning air ducts, supply diffusers, and return air grills; replacing HVAC filters (specified sizes: four 12x24x2, five 24x24x2, four 20x25x2, and four 16x20x2 filters); dislodging and removing debris; sanitizing to eliminate dust, allergens, and bacteria; and system testing to ensure proper operation. The facility contains approximately 85 vent openings. The total performance period is 55 calendar days, consisting of up to 45 calendar days for mobilization and material lead time (extendable with approval) and a maximum of 10 calendar days for actual work completion after issuance of the Notice to Proceed. The contractor must furnish all supervision, labor, equipment, consumable materials, supplies, tools, and shipping costs. Standard working hours are 7:30 a.m. to 4:30 p.m. Monday through Friday; off-hours work requires written request at least 48 hours in advance.
Work must comply with DAFMAN 91-203, OSHA standards (29 CFR 1926), Vance AFB security protocols (including employee citizenship/legal residency verification and Real ID driver's licenses), and the Buy American Act. All materials must exclude prohibited substances including mercury, lead, and hexavalent chromium. Hazardous materials require Safety Data Sheets approved by the Vance Environmental Office prior to use.
Award will be made on a Low Price/Technically Acceptable basis. Quotes must remain valid for 90 days after the July 10 close date. Completed bid forms must be emailed to Betty Kliewer at betty.kliewer.ctr@us.af.mil. Funding is not presently available; no award will be made until funds are secured, and the Government reserves the right to cancel the solicitation at any time without obligation to reimburse offerors for proposal costs. NAICS 561790; PSC J045. Amendment #1 attached an attendance sign-in sheet; Amendment #2 attached Q&As and mechanical drawings.
Notice text
3 versions
Update #3 · Latest ·
Amendment #2: Attachments
The purpose of this admendment is to attach the Q&A's and Drawings.
Amendment #1: Sign In Sheet
The purpose of this amendment is to attach the attendence sign in sheet.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6 and FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ASRC Federal Gulf State Constructors, LLC (AFGSC) the Prime Contractor acting on behalf of the Government, is soliciting firm-fixed-price (FFP) quotes for cleaning air ducts in Facility 455 and replacing any air filters as well as any incidental work necessary to provide a complete and usable finished product at Vance AFB, Oklahoma. Work shall be performed in accordance with the attached Statement of Work (SOW).
Funding Notice:
Funds are not presently available for this requirement. No award will be made until funds are available. AFGSC and/or the Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligation to reimburse any offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
Quote Validity:
Quotes must remain valid for 90 days after the solicitation close date of July 10, 2026. This extended timeframe will provide the Government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.
Bid Requirements:
The completed bid form in the attached SOW packet (Appendix B) must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil no later than July 10, 2026 at 11:00 AM CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
A Question and Answer (Q&A) form is attached to this solicitation. All vendor questions must be submitted using the form only. Questions submitted in any other format will not be accepted. The deadline for submitting questions is July 1, 2026 at the Close Of Business (COB).
Site Visit and Arrival Instructions:
A site visit is scheduled for June 23, 2026 at 2:00 PM CST. Vendor attendance is encouraged but not mandatory. A list of attendees are recommended at least 48 hours prior to visit and email to; Betty Kliewer - betty.kliewer.ctr@us.af.mil and Shannon Perry - shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Vance Visitor Center, Building 72, which is the first building located on the right after entering through the first gate 30 to 45 minutes prior to be sponsored on base. A base-provided bus will be available to transport all visitors to the project site and riding the bus is encouraged. If you choose not to ride the bus, you must provide, current vehicle registration, and current vehicle insurance.
You MUST have either a REAL ID-compliant driver's license or U.S. Passport.
Non-U.S. citizens MUST bring: Passport, visa, work permit, or I-94 documentation.
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations while on base.
All vendors must be registered and active in the System for Award Management (SAM) at the time of quote submission. Quotes submitted by vendors who are not active in SAM cannot be considered for award.
Attachments:
Statement of Work (SOW)
Wage Determination
General Terms and Conditions
Anuual Reps and Certs
Q&A Form
Update #2 ·
Amendment #1: Sign In Sheet
The purpose of this amendment is to attached the attendence sign in sheet.
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6 and FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ASRC Federal Gulf State Constructors, LLC (AFGSC) the Prime Contractor acting on behalf of the Government, is soliciting firm-fixed-price (FFP) quotes for cleaning air ducts in Facility 455 and replacing any air filters as well as any incidental work necessary to provide a complete and usable finished product at Vance AFB, Oklahoma. Work shall be performed in accordance with the attached Statement of Work (SOW).
Funding Notice:
Funds are not presently available for this requirement. No award will be made until funds are available. AFGSC and/or the Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligation to reimburse any offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
Quote Validity:
Quotes must remain valid for 90 days after the solicitation close date of July 10, 2026. This extended timeframe will provide the Government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.
Bid Requirements:
The completed bid form in the attached SOW packet (Appendix B) must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil no later than July 10, 2026 at 11:00 AM CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
A Question and Answer (Q&A) form is attached to this solicitation. All vendor questions must be submitted using the form only. Questions submitted in any other format will not be accepted. The deadline for submitting questions is July 1, 2026 at the Close Of Business (COB).
Site Visit and Arrival Instructions:
A site visit is scheduled for June 23, 2026 at 2:00 PM CST. Vendor attendance is encouraged but not mandatory. A list of attendees are recommended at least 48 hours prior to visit and email to; Betty Kliewer - betty.kliewer.ctr@us.af.mil and Shannon Perry - shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Vance Visitor Center, Building 72, which is the first building located on the right after entering through the first gate 30 to 45 minutes prior to be sponsored on base. A base-provided bus will be available to transport all visitors to the project site and riding the bus is encouraged. If you choose not to ride the bus, you must provide, current vehicle registration, and current vehicle insurance.
You MUST have either a REAL ID-compliant driver's license or U.S. Passport.
Non-U.S. citizens MUST bring: Passport, visa, work permit, or I-94 documentation.
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations while on base.
All vendors must be registered and active in the System for Award Management (SAM) at the time of quote submission. Quotes submitted by vendors who are not active in SAM cannot be considered for award.
Attachments:
Statement of Work (SOW)
Wage Determination
General Terms and Conditions
Anuual Reps and Certs
Q&A Form
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6 and FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ASRC Federal Gulf State Constructors, LLC (AFGSC) the Prime Contractor acting on behalf of the Government, is soliciting firm-fixed-price (FFP) quotes for cleaning air ducts in Facility 455 and replacing any air filters as well as any incidental work necessary to provide a complete and usable finished product at Vance AFB, Oklahoma. Work shall be performed in accordance with the attached Statement of Work (SOW).
Funding Notice:
Funds are not presently available for this requirement. No award will be made until funds are available. AFGSC and/or the Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligation to reimburse any offeror for any costs.
It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes. Failure to acknowledge and comply with posted amendments may result in a quote being deemed non-responsive.
Quote Validity:
Quotes must remain valid for 90 days after the solicitation close date of July 10, 2026. This extended timeframe will provide the Government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.
Bid Requirements:
The completed bid form in the attached SOW packet (Appendix B) must be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil no later than July 10, 2026 at 11:00 AM CST. No late offers will be considered or accepted after the deadline. Bases for award will be Low Price/Technically Acceptable (LPTA).
A Question and Answer (Q&A) form is attached to this solicitation. All vendor questions must be submitted using the form only. Questions submitted in any other format will not be accepted. The deadline for submitting questions is July 1, 2026 at the Close Of Business (COB).
Site Visit and Arrival Instructions:
A site visit is scheduled for June 23, 2026 at 2:00 PM CST. Vendor attendance is encouraged but not mandatory. A list of attendees are recommended at least 48 hours prior to visit and email to; Betty Kliewer - betty.kliewer.ctr@us.af.mil and Shannon Perry - shannon.perry.1.ctr@us.af.mil.
All attendees must report to the Vance Visitor Center, Building 72, which is the first building located on the right after entering through the first gate 30 to 45 minutes prior to be sponsored on base. A base-provided bus will be available to transport all visitors to the project site and riding the bus is encouraged. If you choose not to ride the bus, you must provide, current vehicle registration, and current vehicle insurance.
You MUST have either a REAL ID-compliant driver's license or U.S. Passport.
Non-U.S. citizens MUST bring: Passport, visa, work permit, or I-94 documentation.
Failure to provide proper identification will result in denial of base access.
All attendees must comply with all Vance AFB rules and regulations while on base.
All vendors must be registered and active in the System for Award Management (SAM) at the time of quote submission. Quotes submitted by vendors who are not active in SAM cannot be considered for award.
Attachments:
Statement of Work (SOW)
Wage Determination
General Terms and Conditions
Anuual Reps and Certs
Q&A Form
Files
| File | Type | Posted |
|---|---|---|
| Q-A3.xlsx | XLSX spreadsheet | |
| F455 Mechanical DWGs.pdf | ||
| Q-A1.xlsx | XLSX spreadsheet | |
| Q-A2.xlsx | XLSX spreadsheet | |
| Sign in sheet FP1024196.pdf | ||
| PR-TMP-11 General Provisions and FAR Flowdown Provisions for Commercial Items Under a U.pdf | ||
| Q-A.xlsx | XLSX spreadsheet | |
| Statement of Work.pdf | ||
| Wage Determination Rev 18 12-3-25.pdf | ||
| 10.1.2025 Annual Commercial Products and Services Reps Certs Form (1).docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Duct Cleaning F455, Vance AFB | Award Notice | |
| This notice | Solicitation |
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