Charter Medical Flights Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 (VA VHA VISN 16) has issued a Special Notice for Charter Medical Flights Services through Request for Quotation (RFQ) 36C25625Q0400. The solicitation seeks a contractor to provide 24/7 organ procurement air transportation services, specifically transporting organs and accompanying transplant surgeons to the Michael E. DeBakey VA Medical Center in Houston. This requirement is critical for supporting the VA's transplant patient care, with the agency performing approximately 6 heart, 20 liver, and 40 kidney transplants annually. The contract is structured to cover organ transportation from various procurement organization locations, with historical data showing frequent flights from Dallas, Louisiana, and Austin.

The opportunity is set aside exclusively for small businesses under NAICS code 481211, with a size standard of 1,500 employees. The initial performance period runs from March 1, 2025, through September 30, 2025, with potential for four additional 12-month option periods extending through September 30, 2029. Contractors must demonstrate the ability to be airborne with a transplant surgeon within 90 minutes of notification and maintain strict FAA compliance. Key requirements include providing aircraft with functioning two-way radios, proper cabin temperature control, and carrying $1,000,000 in medical liability insurance. The contract will be awarded on a firm-fixed-price basis using mileage-based pricing, with evaluation factors including technical capability, price, and past performance. Interested contractors must submit their quotes by February 24, 2025, at 4:00 PM CST, with the government seeking the best value proposal for these critical medical transportation services.