Charter Medical Flights Services

The Department of Veterans Affairs' Michael E. DeBakey VA Medical Center (MEDVAMC) is soliciting chartered flight services specifically for organ transportation from outside the Organ Procurement Organization's primary service area. The contract requires a vendor capable of providing 24/7 air transportation services for medical organs, including liver, heart, and kidneys, with the critical capability to be airborne within 90 minutes of notification. Contractors must comply with FAA regulations, maintain proper aircraft equipment and certifications, and provide services at airports nationwide. The evaluation criteria will include technical capability, price, and past performance, with specific requirements such as maintaining cabin temperature at 75 degrees Fahrenheit and having appropriate radio communication capabilities. Key dates for this solicitation include February 14, 2025, as the deadline for questions, and February 21, 2025, at 2:00pm CST as the response deadline.

The solicitation is designated as a total small business set-aside under NAICS code 481211, with a size standard of 1,500 employees. The initial contract period runs from March 1, 2025, through September 30, 2025, with provisions for four additional 12-month option periods. The place of performance is Houston, TX 77030, which matches the location of the Michael E. DeBakey VA Medical Center. Contractors will be required to conduct monthly maintenance inspections and immediately report any unusual events or safety issues. While specific award value is not detailed in the documents, the contract encompasses comprehensive medical flight services across the United States, focusing on critical organ transportation logistics for the Veterans Health Administration's Integrated Service Network 16.