RFQ Amendment 36C25625Q0400 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 N/A J-FFP

See block 16C

N/A

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Kolbi Barton, Contract Specialist kolbi.barton@va.gov

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders 36C25625Q0400

02-19-2025 X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-24-2025 4:00 PM CST

N/A

X One (1)

The purpose of this amendment 0001 is to:

1. Update the unit of measure from YR (year) to MI (mileage)on RFQ price/cost schedule (PG 14)

2. Add clause VAAR 852.228-71 INDEMNIFICATION AND INSURANCE to RFQ (PG 17)

3. Add clause VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE to RFQ (PG 19)

4. Provide all potential vendors with answers to questions asked

5. This hereby ends Q & A session for this RFQ

6. HOUR & DATE for Receipt of Offers is EXTENDED to: 02-24-2025 4:00 PM CST

See continuation page for Q&A responses

Steven Berkeley

Contracting Officer

QUESTIONS: CHARTER MEDICAL FLIGHTS

• Is there a preferred list of airports the contractor should be prepared to use for departures and arrivals? No

• Will the government provide a historical volume of past flights to help estimate the expected workload? Please see historical data at end of document.

• Does the 90-minute airborne requirement apply to all locations nationwide, or are there exceptions based on distance or weather conditions? No

• Will the contractor be compensated for standby time in cases where flights are canceled at the last minute? No

• Are there specific insurance coverage limits required for this contract? Yes (see clauses added to RFQ - VAAR 852.228-71 and VAAR 852.237-7; $1,000,000)

• Who is the current incumbent? American Jet International Corporation

• Is the current incumbent able to rebid for this opportunity? If they meet the requirements of the solicitation, they can provide a quote.

• Can you provide the previous bid tabulation or solicitation number? Award number:

36C25619D0074; $1,674,360.00.

• Will this be a single or multi award? Single Award

• Will there be a doctor to transport the organs during the charter flight? Yes, the transplant surgeon will be onboard; see page 4 of RFQ.

• Do you have the list of hospitals or medical centers that these flights will travel to?

Please see historical data at end of document.

• Service Structure: Would this contract be call-when-needed service only, or is it intended as an exclusive-use agreement requiring dedicated aircraft availability? Call when needed but must be available within 90 minutes.

• Pricing Considerations: Given that there are no scheduled routes or predefined expected flight hours, how would you prefer pricing to be structured? Flat annual rate based on mileage; see price cost schedule on RFQ (page 14 of RFQ)

• As this would require a dedicated equipment and crew to achieve the 90 minutes notice requirement, our quote will include a monthly minimum guarantee/quantity. Do you provide a monthly minimum guarantee? No, Firm Fixed Price contract; base plus four.

• Is it possible to get the number for flights and routes for the previous year? Please see historical data at end of document.

• In 2023 and 2024, what were the amount of times the previous vendor flew in the past for cases / recoveries? Trying to understand the amount of past trips that was done. Please see historical data at end of document.

• Lastly, of the cases the previous vendor flew on, what were the average flight times one way (outbound legs and returns)? Please see historical data at end of document.

• Who was the previous vendor on the contract if its not a new one? (see response above)

• How much was awarded last contract? (see response above)

Section B.4, Price/Cost Schedule:

EMS Team understands this line of work intimately well and wishes to extend our services to the MEDVAMC. Because of the urgency and many unknowns associated with projects such as these, we have some concerns about the pricing structure of this RFP.

• There is one CLIN for each option year of this contract. Given the unpredictable nature of this contract, will the VA consider adding a line item for flight time/distance to cover the variable cost of transporting organs? No, Firm Fixed Price contract; base plus four.

o The existing CLINS only accommodate fixed costs of providing a dedicated service to MEDVAMC, but do not provide a method to bill for flights provided.

• If not, is the VA willing to provide parameters to the scope of work? No

CONTINUATION PAGE

QUESTIONS: CHARTER MEDICAL FLIGHTS

• Once a contractor is awarded and provides full 24/7 coverage for these services, how will the contractor be reimbursed for expenses associated with actual transports? Unit of measurement will be mileage based.

Scope of Work:

• Will the contractor be required to transport the transplant surgeon from the MEDVAMC to the airport and from the airport to the MEDVAMC? Yes, this will need to be set up by the contractor. (Please see page 4 on RFQ)

General:

• Is the preference of the VA to have all air travel begin and end at the Hobby (KHOU)

Airport? No

• Can the VA provide how many veterans are on the transplant wait list? 50 Livers, 400

Kidneys, 5 Hearts but volume of transplants 6 Hearts, 20 Livers, 40 Kidneys per year.

Historical Data:

• Can the VA provide how many flights with a similar scope of work (that would fall under this contract) occurred in the last twelve months or most recent option year? Please see historical data at end of document.

• Can the VA provide the destinations (or mileage) to each location for organ recovery that occurred in the last twelve months or most recent option year? It’s mainly the states around Texas however, there will be cases where the contractor will need to get an organ from different locations around the U.S. Please see historical data at end of document.

• Is there an incumbent? What is the current value of contract? American Jet International Corporation 36C25619D0074; $1,674,360.00

• Is this a fixed price contract? Yes

• How many flights are expected in a year? What cities and/or airports need to be in the service area? Please see historical data at end of document.

• The pilot is expected to be on site within 90 minutes of request? Yes

HISTORICAL DATA

OPO Location How many times in

How many times in

TXSB Dallas 4 27

LAOP Louisiana 1 12

TXSA Austin 15

TNMS Memphis 1 2

ALOB Alabama 1

CAOP California 3

VATB Virginia 1 2

FLUF Florida 6

MOMA Missouri 3

OKOP Oklahoma 3

TXGC Houston 1 48

*Please note that no action is required for travel to Houston

This ends the Q&A session for this RFQ

(End of Amendment 0001)