Charter Medical Flights Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 (VA VHA VISN 16) has issued a Special Notice for Charter Medical Flights Services under solicitation 36C25625Q0400. The notice represents Amendment 0002 to an existing Request for Quotation (RFQ) for medical charter flights specifically related to organ transplant services. The amendment is focused on providing clarification and additional details for potential contractors interested in supporting medical transportation needs. The opportunity is categorized under Nonscheduled Chartered Passenger Air Transportation and is set aside exclusively for small businesses. The special notice was posted on February 20, 2025, with a response deadline of February 24, 2025.

The amendment provides critical operational details for contractors, including specific requirements for medical flight services originating from the Houston area. Contractors must submit detailed invoices after each completed flight, including UNOS ID, mileage details, and organ procurement forms, rather than receiving an upfront annual estimate. All transplant surgeries will take place at the Michael E. DeBakey VA Medical Center (MEDVAMC), and flights must begin and terminate in the Houston metropolitan area. The flights will cover transportation for transplant surgeons, travel to organ recovery sites, and return trips, with mileage rates applied to each leg of the journey. Contractors are required to return one signed copy of the amendment to the issuing office, and the Q&A session for this RFQ is now officially closed. Eligible contractors must be classified as small businesses and have the capability to provide specialized medical charter transportation services.