AAS One Year Building Maintenance
Closed Solicitation Posted
- Solicitation number
- 19RS5026Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- Moskva Russia
- Points of contact
-
- Paul A. Roelle moscowgsoprocurement@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks one year of building maintenance services for the Anglo-American School facility in Moscow, Russia, with quotations due July 20, 2026, at 6:00 p.m. Moscow time. Award will be made to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions, though the Government reserves the right to hold discussions with firms in the competitive range. No set-aside applies.
Place of performance is Moscow, Russia at Beregovaya Street, Building No. 1, on a 28,000 square-meter facility on a 6.5-hectare property lot. The contract is a firm fixed-price arrangement payable in Russian Rubles in equal monthly installments, with performance expected to commence no later than August 1, 2026, and no option periods.
The scope encompasses property preservation services for the vacant facility: fire protection systems maintenance and monitoring (alarm and sprinkler systems with quarterly inspections and annual licensed contractor servicing, 99.9% availability); climate control and freeze prevention (maintaining minimum 50 degrees Fahrenheit throughout, including central gas boiler and air distribution system maintenance and repair); domestic water system freeze prevention (99% availability, with 2-hour emergency response for leaks); security and surveillance (twice-daily physical patrols or surveillance monitoring with 15-minute response to security breaches); daily industrial-standard cleaning of three worker bathrooms; grounds maintenance including biweekly lawn mowing during peak season and snow removal up to twice per winter season; quarterly deep interior cleaning; waste management with dumpster services; 24/7 emergency response with specified times (30 minutes for fire alarms, 1 hour for heating failures, 2 hours for water system failures); utility billing coordination with city providers; and monthly facility walk-through inspections. Routine maintenance materials for boilers, air distribution systems, and fire protection systems are contractor-supplied and included in the monthly rate. Emergency service materials may be reimbursed at cost without profit upon preliminary approval, except where the emergency resulted from contractor negligence.
Offerors must be registered in SAM prior to submission, demonstrate established business operations in Russia or commit to establish an office within 30 days of award, provide evidence of three years of relevant experience with similar projects, and maintain minimum liability insurance (Public Liability and Bodily Injury: $20,000 per occurrence / $100,000 cumulative). The contractor must assign a qualified, English-speaking Project Manager available 24/7 and obtain all required local licenses and permits.
An organized site visit is scheduled for July 8, 2026, at 11:00 a.m. An additional site visit was announced in Amendment 3 for July 20, 2026, at 10:00 a.m. Moscow time to provide access to paper technical documentation (available only in hard copy format). Quotations must be submitted electronically in MS-Word, MS-Excel, Adobe PDF, RAR, or ZIP format (maximum 30MB per file) to perevertovan@state.gov and moscowgsoprocurement@state.gov. Proposals must be in English and complete; incomplete proposals will not be accepted. The NAICS code is 561790, Other Services to Buildings and Dwellings; PSC is Z1AZ, Maintenance of Other Administrative Facilities and Service Buildings.
Notice text
3 versions
Update #3 · Latest ·
Request for Quotations number 19RS5026Q0002. One Year of Anglo-American School (AAS) Building Maintenance.
Enclosed is a Request for Quotations (RFQ) for One Year of Anglo-American School (AAS) Building Maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
An organized site visit (highly recommended) has been scheduled for July 08, 2026, at 11:00 a.m. at Beregovaya Street, Building No. 1, Moscow, Russian Federation (AAS).
Offerors interested to attend should e-mail a company name and its representative’s name to the following e-mail address: perevertovan@state.gov and moscowgsoprocurement@state.gov, no later than July 07, 2026, at 13:00 p.m. Moscow time.
Quotations are due by 6-00 p.m. local Moscow time on July 20, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically only with the subject line “19RS5026Q0002 - AAS One Year Building Maintenance” to perevertovan@state.gov and moscowgsoprocurement@state.gov.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats.
The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
In order for a quotation to be considered, you must also complete and submit the following (see attached 19RS5026Q0002 solicitation package):
1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)
2. Section 1, Pricing (Page 6)
3. Additional information as required in Section 3 (Page 38)
4. Representations and Certifications, Section 5 (Page 42)
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
Request for Quotations number 19RS5026Q0002. One Year of Anglo-American School (AAS) Building Maintenance.
Enclosed is a Request for Quotations (RFQ) for One Year of Anglo-American School (AAS) Building Maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
An organized site visit (highly recommended) has been scheduled for July 08, 2026, at 11:00 a.m. at Beregovaya Street, Building No. 1, Moscow, Russian Federation (AAS).
Offerors interested to attend should e-mail a company name and its representative’s name to the following e-mail address: perevertovan@state.gov and moscowgsoprocurement@state.gov, no later than July 07, 2026, at 13:00 p.m. Moscow time.
Quotations are due by 6-00 p.m. local Moscow time on July 20, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically only with the subject line “19RS5026Q0002 - AAS One Year Building Maintenance” to perevertovan@state.gov and moscowgsoprocurement@state.gov.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats.
The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
In order for a quotation to be considered, you must also complete and submit the following (see attached 19RS5026Q0002 solicitation package):
1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)
2. Section I, Pricing (Page 6)
3. Additional information as required in Section 3 (Page 38)
4. Representations and Certifications, Section 5 (Page 42)
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Request for Quotations number 19RS5026Q0002. One Year of Anglo-American School (AAS) Building Maintenance.
Enclosed is a Request for Quotations (RFQ) for One Year of Anglo-American School (AAS) Building Maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
An organized site visit (highly recommended) has been scheduled for July 08, 2026, at 11:00 a.m. at Beregovaya Street, Building No. 1, Moscow, Russian Federation (AAS).
Offerors interested to attend should e-mail a company name and its representative’s name to the following e-mail address: perevertovan@state.gov and moscowgsoprocurement@state.gov, no later than July 07, 2026, at 13:00 p.m. Moscow time.
Quotations are due by 6-00 p.m. local Moscow time on July 16, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically only with the subject line “19RS5026Q0002 - AAS One Year Building Maintenance” to perevertovan@state.gov and moscowgsoprocurement@state.gov.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats.
The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
In order for a quotation to be considered, you must also complete and submit the following (see attached 19RS5026Q0002 solicitation package):
1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)
2. Section I, Pricing (Page 6)
3. Additional information as required in Section 3 (Page 35)
4. Representations and Certifications, Section 5 (Page 39)
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Am 3_19RS5026Q0002.pdf | ||
| Am 2_19RS5026Q0002.pdf | ||
| SOW - AAS 260709_upd.pdf | ||
| Am 1_19RS5026Q0002.pdf | ||
| SF1449_upd.docx | DOCX document | |
| 19RS5026Q0002_AAS_upd.pdf | ||
| 19RS5026Q0002_AAS maintenance_signed.pdf | ||
| SOW - AAS maintenance.pdf | ||
| SF1449.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| AAS One Year Building Maintenance | Pre-Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity