19RS5026Q0002_AAS maintenance_signed.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S. Embassy Moscow, Russia

Date: 07/02/2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19RS5026Q0002

Enclosed is a Request for Quotations (RFQ) for One Year of Anglo-American School (AAS)

Building Maintenance. If you would like to submit quotation, follow the instructions in Section

3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

An organized site visit (highly recommended) has been scheduled for July 08, 2026, at 11:00 a.m. at Beregovaya Street, Building No. 1, Moscow, Russian Federation (AAS).

Offerors interested to attend should e-mail a company name and its representative’s name to the following e-mail address: perevertovan@state.gov and moscowgsoprocurement@state.gov, no later than July 07, 2026, at 13:00 p.m. Moscow time.

Quotations are due by 6-00 p.m. local Moscow time on July 16, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically only with the subject line “19RS5026Q0002 - AAS One Year Building Maintenance” to perevertovan@state.gov and moscowgsoprocurement@state.gov.

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats.

The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)

2. Section I, Pricing (Page 6)

3. Additional information as required in Section 3 (Page 35)

4. Representations and Certifications, Section 5 (Page 39)

6. Proof of SAM Registration mailto:perevertovan@state.gov mailto:moscowgsoprocurement@state.gov mailto:moscowgsoprocurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Rebecca Jones Anderson

Contracting Officer

Enclosure: SF1449 and 19RS5026Q0002 solicitation package https://www.sam.gov/

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19RS5026Q0002, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19RS5026Q0002, Schedule of

Supplies/Services, Block 20, Description/Specifications/Work statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

Computer Generated Prescribed by GSA - FAR (48 CFR) STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION #

19RS5026Q0002

6. SOLICITATION ISSUE DATE

July 2, 2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Moscow Procurement perevertovan@state.gov

MoscowGSOProcurement@state.gov

b. TELEPHONE NUMBER

(No collect calls) n/a

8. OFFER DUE DATE/ LOCAL

July 16, 2026, 6 p.m. Moscow time

9. ISSUED BY CODE 19RS50 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:__ % FOR:

GSO Contracting SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Embassy of the United States of America in Moscow HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Square of Donetsk People’s Republic, BLD 1, Moscow, Russian Federation, 121099

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS

A RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19RS50 16. ADMINISTERED BY CODE 19RS50

Contracting Officer

Embassy of the United States of America in Moscow

Square of Donetsk People's Republic, 1, Moscow, Russian Federation, 121099

Contracting Officer

Embassy of the United States of America in Moscow

Square of Donetsk People's Republic, 1

Moscow, Russian Federation, 121099

17a. CONTRACTOR/

C

O

DE

FACILI

TY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center

Embassy of the United States of America in Moscow, Square of

Donetsk People's Republic, 1.

Moscow, Russian Federation,121099

MoscowFMCInvoices@state.gov

C

O

D

E

19RS50

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

One Year of Anglo-American School (AAS) Building

Maintenance (see attached in Section 1)

12 mo See Section 1 See Section 1

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-2, 52.212-4 AND 52.204-7; 52.240-

90 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4; 52.240-91 IS

ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

(Type or print)

31c. DATE SIGNED mailto:MoscowGSOProcurement@state.gov mailto:MoscowFMCInvoices@state.gov

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19RS5026Q0002

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

1. DESCRIPTION

The purpose of this firm fixed price contract is to perform essential property preservation services at the vacant Anglo-American School (AAS) Facility, Beregovaya Street, Building No.

1, Moscow, Russian Federation. The facility is currently unoccupied and requires minimal maintenance to preserve critical systems and ensure property security in accordance with

Statement of Work.

1.1 GENERAL

The Contractor shall:

• Provide all labor and tools to conduct work in each respective trade

• Perform the tasks below with qualified technicians within the selected trade

• Assign a proactive and qualified Project Manager able to converse in English

• Provide liability insurance for their employees

• Maintain 24/7 emergency response capability

1.2 TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in Rubbles in equal monthly installments.

1.3 PERIOD OF PERFORMANCE

The contract will be for a period of one year with no option period of performance and will be expected to commence no later than August 1, 2026.

2. PRICING

The total amount below includes all costs associated with providing scheduled and emergency services in accordance with the attached scope of work and all labor, materials, equipment and services, overhead, profit, insurance (see FAR 52.228-4 and 52.228-5) and, if applicable, value-added tax (VAT).

No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor (unless mandated by local law), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

Upon preliminary approval the Contractor may be reimbursed for costs for materials/equipment ordered in conjunction with Emergency Services. No profit shall be added to this material/ equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation, cost of handling; VAT (if applicable).

Contractor is not approved to purchase any materials/equipment without specific authorization from the Contracting Officer.

https://www.acquisition.gov/far/part-52#FAR_52_228_4 https://www.acquisition.gov/far/part-52#FAR_52_228_5

ITEM

NO.

SCHEDULE OF SUPPLIES/SERVICES QTY UNIT

UNIT PRICE,

RUB

AMOUNT,

RUB

1. The Contractor shall perform essential property preservation services (scheduled and emergency services) at the vacant

Anglo-American School Facility, Beregovaya Street, Building

No. 1, Moscow, Russian Federation as described in statement of work located in the continuation to SF-1449 section

(Section 1)

12 month

2 VAT (if applicable) 1 each

Total RUB

3. VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item.

4. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates, the Contracting

Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

5. INSURANCE REQUIREMENTS

5.1 Personal Injury, Property Loss or Damage (Liability)

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract. The Contractor’s assumption of absolute liability is independent of any insurance policies.

5.2 Insurance

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $20,000 per occurrence

$100,000 Cumulative

Bodily injury: $20,000 per occurrence

$100,000 Cumulative

5.3 Workers’ Compensation and Employer’s Liability

The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance

Overseas”).

6. KEY PERSONNEL

The Contractor shall assign to this contract a Project Manager who shall be proactive, qualified, and able to converse in English. The Project Manager shall be available 24/7 for emergency response coordination.

https://www.acquisition.gov/far/part-52#FAR_52_228_4

The Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the Contracting

Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the

Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

7. WORKING HOURS

All work must be staged in accordance with the instruction the Contractor receives from the

Contracting Officer’s Representative (COR).

• Regular inspections and non-emergency work: Monday through Friday, 08:00 - 17:30 local time (except for local and American holidays)

• Emergency response: 24/7/365

• Security patrols: Daily, including weekends and holidays

• Worker bathroom cleaning: Daily, including weekends and holidays

The COR, if requested by the Contractor, may approve other hours. The Contractor shall give 48 hours in advance notice to COR who will consider any deviation from the hours identified above.

Changes in work hours will not be a cause for a price increase.

8. STANDARDS OF CONDUCT

a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

b) Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the COR. The

Contractor shall provide for each employee and supervisor, uniforms and personal equipment.

The Contractor shall bear the cost of purchasing, cleaning, pressing, and repair of the uniforms.

c) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

d) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities which interfere with normal and efficient Government operations.

e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

9. REPORTS AND DELIVERABLES

The Contractor shall submit the following reports to the COR:

• Weekly Security Reports: Summary of all patrols, incidents, and property status

• Monthly Inspection Reports: Temperature logs, fire system status, heating system status, water system status, and general property condition

• Monthly Grounds Maintenance Log: Documentation of all mowing and vegetation control activities

• Monthly Waste Management Log: Documentation of waste removal and disposal activities

• Monthly utility billing log: the provider’s name, service type, billing period, amount billed, date received, validation status, and date forwarded to the COR

• Daily Bathroom Cleaning Log: Sign-off sheet confirming daily cleaning of worker bathrooms

• Quarterly Fire System Test Reports: Results of all fire alarm and sprinkler system tests

• Quarterly Cleaning Reports: Photographic documentation and checklist of completed cleaning tasks

• Incident Reports: Immediate notification and written report within 24 hours of any emergency, security breach, system failure, or property damage

• Annual Compliance Certification: Confirmation that all fire safety systems meet local regulatory requirements

• Monthly Invoices: To be submitted to the designated Billing Office:

MoscowFMCInvoices@state.gov

10. PERFORMANCE STANDARDS

• Fire alarm system availability: 99.9%

• Fire sprinkler system availability: 99.9%

• Heating system availability: 99%

• Water system availability: 99%

• Minimum building temperature maintained: 55°F (13°C)

• Minimum water system temperature maintained to prevent freezing

• Emergency response time (fire alarm): 30 minutes maximum

• Emergency response time (heating failure): 1 hour maximum

• Emergency response time (water system failure): 2 hours maximum

• Emergency response time (security breach): 15 minutes maximum

• Security patrol completion rate: 100%

• Worker bathroom cleaning completion rate: 100% (daily)

• Lawn mowing completion rate: 100% (per schedule)

• Quarterly cleaning completion rate: 100%

• Waste removal and disposal: Regular and timely per schedule

11. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the

USG, is responsible for management and quality control to meet the terms of the contract. The role of the USG is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all services set forth in the scope of work.

1 thru 5

All required services are performed and no more than two

(2) customer complaints are received per month.

Surveillance: The COR will receive and document all complaints from USG personnel regarding the services provided. If found valid, the COR will send the complaints to the contractor for corrective action.

Standard: The performance standard is that the USG receives no more than two (2) customer complaints per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services — Fixed Price (AUG 1996) or the appropriate Inspection of Services clause), if any of the services exceed the standard.

Complaint Procedures:

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

https://www.acquisition.gov/far/part-52#FAR_52_246_4

CONTINUATION TO SF-1449,

RFQ NUMBER 19RS5026Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

II. STATEMENT OF WORK

Background/Scope of Services:

The Contractor shall perform essential property preservation services at the vacant American

School Facility, Beregovaya Street, Building No. 1, Moscow, Russian Federation. The facility is currently unoccupied and requires minimal maintenance to preserve critical systems and ensure property security. The Contractor shall furnish all labor, materials, equipment, and services required under this contract within the time specified herein.

1. GENERAL

The Contractor shall:

• Provide all labor and tools to conduct work in each respective trade

• Perform the tasks below with qualified technicians within the selected trade

• Provide liability insurance for their employees

• Maintain 24/7 emergency response capability

2. DESCRIPTION OF SERVICES

The Contractor shall provide all labor, materials, and tools to perform the following essential services for the vacant facility:

A. Fire Protection Systems Maintenance

• Fire alarm system monitoring, inspection, and maintenance

• Fire sprinkler system monitoring, inspection, and maintenance

B. Climate Control for Fire System Protection

• Heating system operation and monitoring to maintain minimum temperatures necessary to prevent freezing of fire suppression systems

• Temperature monitoring throughout the facility

C. Water System Freeze Prevention

• Domestic water system operation and monitoring to prevent freezing of all water pipes and plumbing

D. Security and Surveillance Services

• Physical security patrols and monitoring to prevent unauthorized access, vandalism, and ensure general property safety

• Surveillance system operation and monitoring

E. Worker Bathroom Facilities

• Maintenance and daily cleaning of three designated bathrooms for contractor worker use

F. Grounds Maintenance

• Lawn mowing and vegetation control to maintain property appearance

G. General Housekeeping

• Periodic interior cleaning to prevent deterioration and maintain basic property standards

H. Waste Management and Dumpster Services

• Trash removal and disposal services for building operations, landscape debris, and materials from building operations

I. Emergency Response

J. Utilities Management

K. Utility Billing Coordination and Payment Processing

L. Basic Property Preservation

3. SPECIFIC TASKS

3.1 Fire Alarm System Maintenance and Monitoring

The Contractor shall:

• Monitor fire alarm system continuously

• Test fire alarm system a minimum of four times per year

• Inspect fire alarm system quarterly by a licensed contractor

• Check equipment including pull stations, alarm bells or buzzers, and strobe light indicators

• Inspect and clean smoke and heat detectors within the building and ductwork to prevent false alarms

• Ensure control panels are accessible and functional

• Respond to all fire alarm activations within 30 minutes

• Maintain all required documentation and inspection records

• Ensure compliance with local fire safety regulations

3.2 Fire Sprinkler System Maintenance and Monitoring

The Contractor shall:

• Inspect fire sprinkler system quarterly

• Service fire sprinkler system annually by a licensed contractor

• Monitor system pressure and functionality

• Inspect all sprinkler heads, valves, and piping for damage or leaks

• Ensure system remains operational and unfrozen

• Maintain all required documentation and inspection records

• Respond to system malfunctions within 2 hours

3.3 Climate Control and Freeze Prevention

The Contractor shall:

• Operate heating systems to maintain minimum temperature of 50°F (10°C) throughout the facility to prevent freezing of fire suppression systems and plumbing

• Monitor temperature in all areas of the building, particularly where fire suppression systems and water pipes are located

• Install and monitor temperature sensors in critical areas

• Respond immediately to heating system failures or temperature drops below safe levels

• Perform monthly inspections of heating equipment

• Maintain heating system in operational condition, including boilers, thermostats, and controls

• Ensure adequate fuel supply for heating systems

• Document daily temperature readings

• Provide emergency heating response 24/7

3.4 Water System Freeze Prevention and Maintenance

The Contractor shall:

• Maintain domestic water system operation to prevent freezing of all water pipes throughout the facility

• Monitor water pressure and flow in the system

• Maintain minimum water temperature in pipes to prevent freezing

• Drain and winterize any non-essential water lines if necessary to prevent freeze damage

• Inspect all exposed piping, valves, and fixtures monthly for leaks or damage

• Insulate exposed pipes in vulnerable areas as needed

• Respond to water system failures or leaks within 2 hours

• Document daily water system status

• Maintain hot water system operation at minimum levels necessary for freeze prevention

• Ensure all plumbing fixtures remain functional and unfrozen

• Provide emergency plumbing response 24/7 for freeze-related issues or major leaks

3.5 Security and Surveillance Services

The Contractor shall:

• Provide physical security patrols of the exterior and interior of the property a minimum of twice daily (morning and evening)

• Conduct additional random patrols at varying times to deter unauthorized access

• Monitor and maintain surveillance camera systems

• Ensure all entry points (doors, windows, gates) are secured

• Inspect perimeter fencing and barriers for breaches

• Document all security incidents, suspicious activities, or signs of attempted entry

• Respond to security breaches or alarms within 15 minutes

• Coordinate with local authorities as needed for security incidents

• Maintain exterior lighting for security purposes

• Secure the property against vandalism, theft, and unauthorized entry

• Provide 24/7 emergency security response capability

• Submit weekly security reports to the COR

3.6 Worker Bathroom Facilities Maintenance

The Contractor shall:

• Designate three (3) bathrooms within the facility for exclusive use by contractor workers

• Clean and sanitize designated bathrooms daily at minimum, following industrial sanitary standards

• Perform cleaning tasks including:

o Clean and sanitize all vitreous fixtures including toilet bowls, urinals, and hand basins o Clean and sanitize all flush rings, drains, and overflow outlets o Clean and polish all chrome fittings o Clean and sanitize toilet seats o Clean and sanitize hand basin counters o Damp mop floors with disinfectant o Clean and polish all mirrors o Remove spots, stains, and splashes from wall areas o Spot clean partitions o Empty trash receptacles and replace liners

• Provide and maintain all required toiletries from contractor's supply, including:

o Toilet paper o Hand soap o Paper towels or hand dryers o Air fresheners o Cleaning supplies

• Ensure bathrooms meet industrial sanitary standards at all times

• Maintain adequate ventilation in bathroom areas

• Report any plumbing or fixture malfunctions immediately

• Keep bathrooms locked when not in use to prevent unauthorized access

• Maintain cleaning log documenting daily service

3.7 Grounds Maintenance and Lawn Care

The Contractor shall:

• Mow all lawn areas regularly during growing season (approximately April through

October) to maintain grass height at 3-4 inches maximum

• Mowing frequency: minimum every two weeks during peak growing season (May-

August), monthly during slower growth periods (April, September, October)

• Trim grass around buildings, fences, walkways, and obstacles

• Remove grass clippings from paved surfaces after mowing

• Maintain clear sight lines around the property perimeter for security purposes

• Control weeds in lawn areas to maintain neat appearance

• Trim vegetation away from building foundations, windows, and doors (minimum 2 feet clearance)

• Remove fallen branches and debris from lawn areas

• Keep all walkways, driveways, and parking areas clear of vegetation overgrowth

• Maintain property boundaries and fence lines clear of overgrown vegetation

• Remove snow and ice from main walkways, emergency exits, and fire department access points as needed

• Document all grounds maintenance activities monthly

3.8 General Housekeeping and Interior Cleaning

The Contractor shall perform quarterly deep cleaning of the facility to prevent deterioration, pest infestation, and maintain basic property standards:

Quarterly Cleaning Tasks (Four times per year - suggested schedule: March, June, September, December):

• Sweep and damp mop all hard floor surfaces throughout the facility

• Vacuum all carpeted areas throughout the facility

• Remove dust and debris from all horizontal surfaces including windowsills, ledges, and countertops

• Spot clean walls, doors, and partitions to remove marks, stains, and graffiti

• Clean all interior glass surfaces including windows and doors

• Remove cobwebs from ceilings, corners, and light fixtures

• Empty and clean all trash receptacles throughout the building

• Clean and sanitize all non-worker bathroom fixtures (to prevent deterioration and odors)

• Inspect and clean all floor drains to prevent clogs and odors

• Remove any accumulated debris, trash, or materials left in the building

• Clean entrance areas and lobbies

• Clean stairwells and corridors

• Inspect for and remove any signs of pest activity or droppings

• Inspect for and report any water damage, mold, or mildew

• Ensure all areas are left clean, dry, and free of debris

• Document cleaning activities with photographic evidence

Monthly Light Cleaning Tasks:

• Sweep main corridors and entrance areas

• Remove any trash or debris from common areas

• Spot clean entrance doors and high-touch surfaces

• Check for and remove any pest evidence

• Inspect for water leaks or damage

As-Needed Cleaning:

• Clean up any spills, leaks, or water damage immediately

• Remove any unauthorized materials or trash

• Address any sanitation issues that arise between scheduled cleanings

3.9 Waste Management and Dumpster Services

The Contractor shall:

• Provide and maintain dumpster(s) on-site for waste collection and disposal

• Ensure dumpster(s) are appropriately sized for the facility's needs

• Arrange for regular dumpster pickup and waste disposal services in accordance with local regulations

• Collect and dispose of all trash generated from:

o Building operations and maintenance activities o Landscape maintenance (grass clippings, branches, leaves, vegetation debris) o Materials from building operations (packaging, discarded materials, equipment) o Worker bathroom facilities o Quarterly and monthly cleaning activities o Any other waste generated during contract performance

• Empty interior trash receptacles and transport waste to dumpster(s) as needed

• Maintain dumpster area in clean and sanitary condition

• Ensure dumpster lids are closed to prevent pest infestation and weather damage

• Coordinate with local waste management authorities for proper disposal

• Comply with all local waste disposal and recycling regulations

• Separate recyclable materials if required by local regulations

• Remove any illegally dumped materials or unauthorized waste from the property

• Document waste removal activities monthly

• Provide proof of proper waste disposal upon request

3.10 Emergency Response

The Contractor shall:

• Maintain 24/7 emergency contact capability

• Respond to fire alarm activations within 30 minutes

• Respond to heating system failures within 1 hour

• Respond to water system failures within 2 hours

• Respond to security breaches within 15 minutes

• Provide emergency contact information to the COR

• Maintain a call-out list of qualified personnel for emergency response

3.11 Utilities Management

The Contractor shall:

• Coordinate with utility providers to ensure continuous service for heating, water, and fire protection systems

• Monitor utility consumption

• Report utility outages or service interruptions immediately to the COR

3.12 Utility Billing Coordination and Payment Processing

The Contractor shall:

• Coordinate directly with city government utility providers and relevant municipal authorities to obtain all invoices, service charges, and billing statements for utilities consumed at the facility, including but not limited to:

o Electricity o Water o Sewage o Storm drainage services

• Validate all utility charges for accuracy, including verifying that billed consumption is consistent with actual usage at the facility, and flag any discrepancies to the COR prior to forwarding

• Promptly forward all validated utility invoices and supporting documentation to the COR for U.S. Government payment processing, no later than five (5) business days after receipt from the utility provider

• Maintain a monthly utility billing log documenting the provider name, service type, billing period, amount billed, date received, validation status, and date forwarded to the

COR

• Notify the COR immediately of any utility service interruptions, billing disputes, or delinquency notices received from utility providers

• Ensure no utility services are disconnected due to non-coordination or administrative delays attributable to the Contractor

3.13 Basic Property Preservation

The Contractor shall:

• Conduct monthly walk-through inspections of the entire facility

• Document and report any water leaks, roof damage, or structural issues that could compromise fire systems or building integrity

• Ensure roof drains and gutters are clear to prevent water damage

• Report any signs of pest infestation, mold, or water damage

4. EXCLUDED SERVICES

The following services are NOT required under this contract:

• Comprehensive janitorial and cleaning services (only quarterly general housekeeping and worker bathroom cleaning required)

• Landscaping services (planting, mulching, ornamental care)

• Maintenance of HVAC systems beyond heating for freeze protection

• Elevator maintenance and operation

• Kitchen equipment maintenance

• Swimming pool maintenance

• Gymnasium and athletic equipment maintenance

• Classroom and office equipment maintenance

• Regular electrical services (except emergency repairs affecting fire or heating systems)

• Building management system operation (except as related to fire alarm and heating)

5. TYPES OF SERVICES

5.1 Scheduled Maintenance Services and Emergency Services

In consideration of satisfactory performance of all the services required under this contract, the

Contractor shall be paid a fixed-price per month for Scheduled Maintenance Services and

Emergency Services. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor (unless mandated by local law), or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

Upon preliminary approval the Contractor may be reimbursed for costs for materials/equipment ordered in conjunction with Emergency Services. No profit shall be added to this material/equipment. All costs of materials/ equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation, cost of handling; VAT (if applicable). Contractor is not approved to purchase any materials/equipment without specific authorization from the Contracting Officer.

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS

INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

ADDENDUM TO CONTRACT CLAUSES FAR AND DOSAR CLAUSES NOT

PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov this address is subject to change. DOSAR clauses may be accessed at:

https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS.

NOV 2023

52.204-7

SYSTEM FOR AWARD MANAGEMENT-

REGISTRATION

DEV JAN

52.204-9

PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13

SYSTEM FOR AWARD MANAGEMENT-

MAINTENANCE

DEV JAN

52.204-19

INCORPORATION BY REFERENCE OF

REPRESENTATIONS AND CERTIFICATIONS.

DEC 2014

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST

WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, PROPOSED FOR

DEBARMENT, OR VOLUNTARILY EXCLUDED.

DEV JAN

52.212-4

CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

DEV JAN

52.225-14

INCONSISTENCY BETWEEN ENGLISH VERSION

AND TRANSLATION OF CONTRACT

DEV FEB

52.228-4

WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.228-5

INSURANCE - WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-29

TERMS FOR FINANCING OF PURCHASES OF

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

NOV 2021

52.232-40

PROVIDING ACCELERATED PAYMENTS TO

SMALL BUSINESS SUBCONTRACTORS

MAR 2023

52.237-1 SITE VISIT APR 1984

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, APR 1984

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://acquisition.gov/dosar

EQUIPMENT, AND VEGETATION

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.244-6

SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

JAN 2025

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES NOV 2020

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (DEVIATION JAN 2026)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard

Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade

Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of

State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or

(d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx mailto:CISADA106@state.gov

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer

(OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the

Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting

Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph

(1), and the Offeror later discovers new information that is required by paragraph (1), then the

Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures.