A07_Solicitation_Amendment_A0001_with_attachments.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Provide consolidated Questions and Answ ers as Attachment #9

2) Revised Attachement #7, Past Performance Questionnaire

3) Extend the due date for Proposals until 7 August 2018, 3:00 PM EST.

POC for this amendment is Amy DuBree 443-861-4743, amy.c.dubree2.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91ZLK18R0036

X 9B. DATED (SEE ITEM 11)

29-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2018

CODE

ACC-APG - TENANT DIVISION (W91ZLK)

ACC-APG TENANT DIVISION

BLDG 6001, 2ND FLOOR, ROOM C2-101

6565 SURVEILLANCE LOOP

ABERDEEN PROVING GROUND MD 21005-3013

W91ZLK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91ZLK18R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

APPENDIX D

DEPARTMENT OF THE ARMY

U.S. ARMY CONTRACTING COMMAND - ABERDEEN PROVING GROUND

6001 COMBAT DRIVE

ABERDEEN PROVING GROUND, MD 21005-1846

29 June 2018

CCAP-SCI

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) Number (W91ZLK-18-R-0036)

Dear Sir/Ma’am;

The US Army Contracting Command – Aberdeen Proving Ground (ACC-APG) is currently conducting a competitive source selection to evaluate Offerors on subject RFP. As part of this evaluation, we have requested that the Offerors provide information about their past performance on same or similar federal, state or local government or commercial contracts as compared to North American Industry Classification System (NAICS) 561210. You have been identified as the point of contact cited on the enclosure.

Your assessment of their performance is extremely valuable to our evaluation.

Please complete the enclosure and return to the Army Contracting Command – Aberdeen Proving Ground, 6001 Combat Drive, 2nd Floor, Aberdeen Proving Ground, MD 21005-1846, no later than 15 days after receipt of request or 2 August 2018, whichever occurs first. Your questionnaire may be submitted electronically to amy.c.dubree2.civ@mail.mil or sherry.l.compton.civ@mail.mil.

Your cooperation is greatly appreciated. Questions may be directed to the above mentioned POC’s.

Sincerely, Sherry L. Compton Contracting Officer

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM

Contractor:____________________ Contract No.:____________________________ Subcontract No. (if applicable):_________________________________ POC:________________________ Title:________________________ (Name) (E.G. PCO/ACO/TM) (Agency, Telephone No., E-mail Address & Fax Number)

The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following ratings shall be used in your response.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Acceptable Unacceptable (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

C. Timeliness of Performance for Services and Product Deliverables.

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company? ________________ If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number Address:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contracting Officer identified in the cover letter.

Thank you for your assistance.

Signature Date

Typed or Printed Name

F&LOSS Question Set 1

Question:

Can you please provide the following documents identified in section C.2, Applicable Documents:

C.2.19 ECBC Material Handling Equipment Policy

C.2.20 ECBC SOP, Responsibilities for Standards and TMDE System Record and Recall System

C.2.21 ECBC Desktop Guide, Property Accountability

C.2.22 ECBC Logistics External Standard Operating Procedures

C.2.23 ECBC Logistics Internal Standard Operating Procedures

Answer: Following the Bidder’s Conference, the room (E3330, room 134) will be turned into a Reading Room until 4:00 PM. Hard copies of the documents will be available for perusal. Documents will not be allowed off the premises. On-site viewing only and no copies will be allowed.

Posted on FBO 9 July 2018

Questions for W91ZLK-18-R-0036 |

Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

Section C, PWS para 3.2

1st sentence, re: Secret Clearance

“All contractor resources supporting this contract shall be … capable of obtaining a Secret Clearance; …”

Will the contractor be required to obtain a Secret Clearance?

C.1.3 Objective, Last sentence states, “Task orders may be classified up to the SECRET level.” Since a number of task orders from other organizations maybe using this contract, their task order may require Secret Clearance. The current Task Order for Evaluation has No Secret Requirement as per Para. 4.3 Security. “The highest clearance required will be NAC background check.”

If so, will the Government provide a Form 254?

56-57 Section L,

(ii) Volume II – Past Performance

Last paragraph on page, PPQ

Sentence states: “The information that is required to be supplied is identified on the form provided below entitled “Past Performance Questionnaires (Attachment 2).”

1. The PPQ (Attachment 7) does not require the contractor fill out scope-specific information. Please clarify.

(ii) Volume II Section L, Past Performance

The proposal must demonstrate satisfactory past performance and contractual completion of relevant projects. Relevant projects are recent projects that are similar to the solicited project in scope, size, and/or complexity. Scope relevancy is defined as those projects that demonstrate past performance in the management of facilities and related logistics for complex government entities and/or large corporations.

Attachment 7, PART 1. In the last bullet asks “Nature of the Contractual Effort” this where we would like the offer to fill out the scope-specific effort

2. Attachment 7 is the PPQ, rather than Attachment 2. (This is a correct statement)

Answer provided in Red

Posted on FBO 9 July 2018 - Quest ion set 2

Questions for W91ZLK-18-R-0036 |

56-57 Section L,

(ii) Volume II – Past Performance

1st paragraph The first paragraph states “The Offeror will submit information on at least three (3) but not more than five (5) similar projects.

Other than the PPQ, does the Government require the Offeror to provide relevant projects narratives? If so, can the Government please provide more specific instructions as to what information they require for the relevant contracts?

Yes, offerers must submit relevant project narratives. Relevant projects are recent projects that are similar to the solicited project in scope, size, and/or complexity.

Scope relevancy is defined as those projects that demonstrate past performance in the management of facilities and related logistics for complex government entities and/or large corporations.

Question Set # 3 for W91ZLK-18-R-0036 Facilities and Logistics Operations Services Support – ECBC, APG

Question 1:

We are reviewing the solicitation documents and came across the below statement located at Section L, Part 3, Sub-section (ii) - Volume II - Past Performances (Pg. 56 of 71) (See attached);

“Offerors may submit ongoing projects, but they must be at least 75% physically complete.”

It is hard to gauge if service contracts are 75% physically complete given that the contract performance period/completion are measured by the base and option years completed. To better avoid confusion and to make sure we are in compliant, will the government consider changing this requirement to offerors submitting ongoing projects with at least one base/option year completed?

ANSWER 1: Service contract is 75% complete when it is three quarters of the timeline through the total period of performance. i.e. a base and 2 option years is 36 months, once 27 months have passed, it is 75% complete.

The Government will not change the requirement.

Page #/Reference

Document Section/Paragraph Question

Question 2

11 A07_ATTACHMENT_4_TASK_PWS.pdf

3.8 Start of Work Meeting

3.8.1 “The contractor shall host a start of work meeting within 10 days after contract award at its facility to summarize…”

Is the contractor required to maintain a separate facility, either onsite or offsite, to conduct the Start of Work

Meeting? Or will the contractor conduct the

Posted on FBO 10 July 2018 meeting using a government-provided facility?

Answer 2

For this contract the customer will be providing the contractor with facilities and operational space on site. The Contractor will conduct the Start of Work Meeting at the provided space on post.

Question 3

Is there an incumbent contractor for this effort? If so, who?

Answer 3

The current Contract number is W91ZLK-17-C-0002

Question 4

16 A07_Solicitation.pdf C.1.1.3.1 Phase In/Phase Out Period

Is a phase-in/phase out plan due at time of proposal submission, or a certain period of time after task order award? If PI/PO is due at time of submission with proposal, where should it be included?

Answer 4

Phase-in/Phase out plan are due at time of proposal bid submission and is typically included within the cost section of the bid.

Question 5

What is the approximate distance between areas APG-

EA and APG-AA? Will the Government provide a map of buildings and areas?

Answer 5

The distance between the APG north and South is approximately 20 miles (Google Maps). The Government will not publically provide maps as distribution is limited. We will present an overview at the bidders conference and the contract awardee will gain access to full maps and areas during the Phase in

Question 6

18 A07_Solicitation.pdf

C.3 REQUIREMENTS

3.0.2 “The Contractor shall have the option to work the alternative work schedule…”

What hours are currently being worked by the contractor supporting this effort? Does the ECBC have a preference of contract support hours?

Answer 6 ECBC’s core duty hours are from 6:00AM through 6:00PM Monday through Friday. The contractor shall have the option to work the alternative work schedule which is eight (8) workdays of nine (9) hours each, 1 workday of eight (8) hours, and one day is their Regular-Day-Off (RDO). Contractor shall ensure full coverage for the requirements of this contract at all times. This means 80hrs are worked every 2 weeks. Also review C.3.1.1.1 Hours of Operations.

Question 7

1 A07_ATTACHMENT_4_TASK_PWS.pdf

3.1 Safety and Health Statements

3.1.1 “Onsite contractors shall not use radioactive material or equipment which generates ionizing radiation unless approved…”

Will there be situations where contract employees will need to use, transport, and/or store radioactive material?

Answer 7 3.6.3.6 The Contractor shall prepare the equipment for turn-in to the LRC by packaging, banding, and palletizing as necessary.

The Contractor shall not remove oil, refrigerants, radioactive material or asbestos. However, the Contractor shall be responsible for coordinating these services with the government. They shall obtain radiation free certification, ensure controlled cryptographic information equipment has been cleared, and obtain all required documentation to support the turn-

in. In the case of lab equipment, obtain necessary signature and verification of non-hazardous use on the Render Safe Form EAP 1105 from the customer.

Question 8

2 A07_ATTACHMENT_4_TASK_PWS.pdf

3.2.3 Access Control & Facility

Inspection

“The Contractor shall fabricate room signs. For proposal purposes, approximately 12 signs are required per month.”

What materials are used and what sizes are the signs?

Answer 8

Plastic is the material and signs range from 1”x1” for room numbers to 4”x4” for Room/section titles signs.

Aberdeen Proving Ground Facilities & Logistics Operations Support Services Questions for W91ZLK-18-R-0036 | 12 July 2018

Questions on Sol. W91ZLK-18-R-0036

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

1.

Attachment # 1 ECBC Task Matrix

Please provide the square footage for each building listed in attachment 1.

1. Answer See Primary Facilities Matrix Attached

2.

Attachment # 1 ECBC Task Matrix

Please provide a list of the "All ECBC Bldgs" and square footage for each building.

2 Answer There is no task requirement or need for that level of information

3.

Attachment # 1 ECBC Task Matrix

Participate in Force Protection/CAIRA (Chemical Accident or Incident Response and Assist)/BAIRA (Biological Accident or Incident Response and Assist) exercises

Please provide the historical number of accidents and exercises the contract shall participate in annually.

3 Answer Estimated at 4 to 6 Annually

4. Pg 2 PWS Task Order 3.2.2

Fire Marshal Please provide the number of fire extinguishers and AED the contractor is responsible to maintaining?

4 Answer See Question # 9

5. Pg 2

PWS 3.2.3 &

Attachment # 1

Provide visitor control at Surety Areas

Should PWS paragraph 3.2.3 include providing visitor control at the Surety Areas?

Posted on FBO 19 July 2018 - Question Set 4

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

ECBC Task Matrix

5 Answer Yes, See Escort also for Visitor Control & Surety

6. Pg 2 Attachment # 1 ECBC Task Matrix

Provide visitor control at Surety Areas

Please provide the workload or hours the contractor is responsible for providing visitor control at the Surety Areas.

6 Answer This is a variable and fluid task with undefined parameters.

7. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Maintain accountability for visitor badges at Facility

Is the contractor responsible for issuing visitor badges for each facility?

7 Answer This has typically supported only two facilities

8. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Maintain accountability for visitor badges at Facility

Please provide the hours the contractor is responsible to operate the visitor badge desk/office.

8 Answer See Para. 3.2.3 Access Control Hours are listed

9. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Perform routine maintenance of facility and safety equipment

Please provide the equipment inventory for each building on which the contractor is responsible to perform routine maintenance.

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

9 Answer 13 Fountains; 225 Fire Extinguishers; 22 AED’s; 140 Faucets

10. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Inspect and replace water filters in fountains

Please provide the number of fountains for each building.

10 Answer See # 9

11. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Inspect and replace batteries in automatic faucets in restrooms

Please provide the number of automatic facets for each building.

11 Answer See # 9

12. Pg 2

PWS 3.2.5 &

Attachment # 1 ECBC Task Matrix

ISR - prepare reports based on joint inspection with Facility Custodians

Please provide the square footage for each building on which the contractor is required to perform an Annual Facility Inspection.

12 Answer ISR is not a Sq. Foot based Program.

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

13. Pg 2 PWS 3.2.6 Service Order Management

Is the contractor responsible for performing heating/cooling, plumbing, lighting and electrical service orders?

If yes, please provide the historical service order workload for each heating/cooling, plumbing, and electric system.

13 Answer Possibility minor services on an infrequent basis. Either by in-house staff or subcontractor.

14. Pg 2

PWS 3.2.7 &

Attachment # 1 ECBC Task Matrix

Track and report maintenance, test and operational status of generator systems

Please provide the number of generators.

14 Answer 33 Systems

15. Pg 2

PWS 3.2.7 &

Attachment # 1 ECBC Task Matrix

Track and report maintenance, test and operational status of generator systems

Please clarify if the contractor is required to perform annual maintenance on the generator systems or is just responsible for facilities reporting for the generator systems?

15 Answer Tracking and reporting only

16. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Lawn maintenance services Please provide the number of acres the contract is require to maintain.

16 Answer This Task Order has no current requirements.

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

17. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Trimming existing shrubs, bushes and trees

Please provide the workload for the quantity of shrubs, bushes and trees.

17 Answer Annually, Appx. 25

18. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Flower bed weeding and mulching

Please provide the square footage of flowed beds.

18. Answer 2500 Sq Ft.

19. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Planting new flowers, shrubs, and trees

Please provide the historical workload of flowers, shrubs and trees the contractor is responsible to plant each year.

19 Answer 4 facilities typically request seasonal landscaping services.

20. Pg 3 PWS 3.2.8.2 Snow Removal Please provide the historical annual snow events.

20 Answer Clearing is primarily done by Installation, 7 events were supported or maintain after main clearing was completed.

21. Pg 3 PWS 3.2.9 Facilities Information Management

Is the government providing a CMMS system for the contractor to utilize?

21 Answer Yes

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

22. Pg 3 PWS 3.2.9 Facilities Information Management

What CMMS system and ECBC databases is the contractor responsible to operate and maintain?

22 Answer Para. 3.2.9 of the T.O.

23 Pg 4 PWS 3.3.2 Conduct Office Moves Please verify that the offeror shall base their proposal on disassemble/reassemble 150 pieces of office furniture per month and moves an average of 750 pieces per month.

23 Answer Para. 3.3.1 is correct

24. Pg 4 PWS 3.3.2 Conduct Office Moves What types of furniture will the contract be responsible for disassembling and reassembling?

24 Answer Typically, Modular Office Cubicals

25. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of moves for APG-AA and APG-EA.

25 Answer IAW Task PWS paragraph 3.3.2, offerors are to assume seven moves per year.

26. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of moves to and from APG-AA and APG-

EA.

26 Answer See answer to question 25. There are no distinctions made between total moves and moves to and from APG-AA and APG-EA.

27. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of office moves per month.

27 Answer See QUESTION 23 Above

28. Pg 4 PWS 3.4 Janitorial Services Please provide the total square footage for each building.

29. Pg 4 PWS 3.4 Janitorial Services Please provide the restroom square footage for each building.

30. Pg 4 PWS 3.4 Janitorial Services Please provide the square footage for carpet, vinyl and tile in each building.

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

28,29,30,33 Answer No requirement in Task Order

31. Pg 21

PWS 3.3.5 &

Attachment # 1 ECBC Task Matrix

Sweeping, vacuuming, mopping, scrubbing, waxing and polishing floors

Attachment # 1 does not list requirements for sweeping, vacuuming, mopping, scrubbing, waxing or polishing floors. Please clarify if the contractor is responsible to provide these services in this task order? If yes, please provide the frequencies for these tasks.

31 Answer Contractor is not responsible for these services in this task order.

32 Pg 21

PWS 3.3.5 &

Attachment # 1 ECBC Task Matrix

Restroom Cleaning & Servicing

Attachment #1 does not listing restroom cleaning or servicing on task matrix. Please clarify is the contractors is responsible to provide these services for this task order? If yes, please provide the frequencies for these tasks.

32 Answer Contractor is not responsible for these services in this task order.

33. Pg 4 PWS 3.4 Janitorial Services Please provide the square footage of windows for each building.

33 Answer See Question 30 Above

34.

Pgs 4-

PWS 3.5

Facilities Maintenance Support & Repair Services

Please proved the historical workload for Facilities Maintenance Support & Repair Services that shall be captured in the Firm-Fixed Price of this task order.

34 Answer PWS states that the contractor shall not exceed $150,000.00 per year.

Offerors shall utilize $150,000 per year for Facilities Maintenance Support & Repair Services.

35.

Pgs 4-

PWS 3.5

Facilities Maintenance Support & Repair Services

What is the limit of liability for repairs within the Task Order's firm fixed price?

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

35 Answer See answer to question 34.

36.

Pgs 4- 5 & 21

PWS 3.5 &

C.3.3.3

Facilities Maintenance Support & Repair Services

The Base PWS C.3.3.3 states : “The Contractor shall provide minor repair services for facilities components including electrical, carpentry, plumbing, interior finishes, lock & door repairs or replacements, lighting, HVAC, etc. Contractor shall adhere to the following response times: 1-2 hours for critical, 2-4 hours for urgent, 1-2 days for routine.

Services shall also include non-routine janitorial services and animal removal services."

The Task Order PWS 3.5 states, "The Contractor shall provide facilities maintenance support and repair services IAW paragraph C.3.3.3 of the base PWS. Work regarding any repair or modification to a facility under this contract will not infringe upon the installations supported capabilities and are only to be conducted when the installation cannot support the requested services and repairs or it is determined as Above Common Level of Service (ACLS). Work under this section will be executed by a request for services from the COR. All estimated costs for service orders will be submitted to the COR and must be approved by the COR before any work is initiated. The contractor shall not exceed $150,000 per year."

Please clarify if this requirement is part of the Firm-Fixed Price of this order or is this over and above work?

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

36 Answer

This requirement will be a Not to Exceed Firm Fixed Price line item with a value of $150,000.00 per year. The contractor will only be paid for the amount of the approved maintenance services repaired satisfactorily.

37. Pg 6 PWS 3.6.2 Warehousing Receiving & Delivery

Please provide the size of the 530 boxes that are received and delivered monthly.

37 Answer The size of the 530 boxes varies depending on the item (s) received.

38. Pg 6 PWS 3.6.2 Warehousing Receiving & Delivery

Please clarify if the 530 boxes are large boxes that contain individual items that need to be sorted before delivery? If yes, please provide the monthly items received and delivered.

38 Answer The quantity of 530 boxes is for a single item or entire pallet of the same item. The size of the 530 boxes varies depending on the item (s) received.

39. Pg 6 PWS 3.6.2.3 Delivery

Paragraph 3.6.2.3 states, “The Contractor shall handle equipment safety and carefully and ensure blocking, brace, palletization and skidding in accordance with Cargo Securement, 49 CFR 393.100 and Intermodal Loading Guide for Products in Containers and Trailers."

Please clarify which type of items will require blocking and bracing if the warehouse is only receiving 530 boxes per month?

39 Answer

All equipment being delivered should be handled and transported to ensure no damage to the item (s) being transported to the customer.

Since each box varies in size and weight the contractor must ensure the item is being transported in accordance with Cargo Securement, Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

49 CFR 393.100 and Intermodal Loading Guide for Products in Containers and Trailers.

40. Pg 18

PWS C.3.1 &

Attachment # 1 ECBC Task Matrix

General

PWS 3.1 states, “Contractor personnel shall be required to provide facilities and logistics services to ECBC, RDECOM, CMA and other tenant organizations located at APG-AA and APG-EA. These organizations are responsible for more than 200 buildings, 11,000 pieces of major equipment, 45 acres of mowed grass, and 5 acres of gardens. ECBC is the lead organization for the acquisition of these services."

Attachment 1 - Task Matrix only lists 14 buildings.

Will the customer be issuing the remaining requirements under future Task Orders? If yes, please provide the estimated number of buildings that may be added to this contract?

40 Answer

Paragraph 2.d in Section L of the RFP states that within 30 days of base contract award, the government intends to award two additional task orders to provide similar support to RDECOM and CMA. In addition, this paragraph states that the RDECOM task order will be approximately 22% the size of the ECBC task order and is not expected to include grounds maintenance or equipment management.

The CMA task order will be approximately 3% of the size of the ECBC task order and is not expected to include facilities management, grounds maintenance, or equipment management. This information was provided so that offerors would consider these two additional planned task orders. The estimated number of buildings will not be

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question provided at this time since these requirements are not being awarded until after the basic contract is awarded.

41. Pg 19 Base PWS C.3.1.3 & Base

PWS 3.2.1

Program Manager & Task Manager

Can the offeror propose the Program Manager as the Task Manager for this first task order or shall the Program Manager and Task Manager be stand alone positions?

41 Answer It is up to the individual offeror to decide that based on their proposed approach.

42. Pg 19 PWS 3.2.3 Facilities Coordinators Will government please provide a job description for Facilities Coordinator?

42 Answer This position is not considered a Key Personnel one; therefore, no job description is being provided.

43. Pg 19 PWS 3.2.3 Facilities Coordinators Is the government expecting the contractor to provide one Facilities Coordinator at each specific building?

43 Answer It is up to the offeror to propose this number based on their approach

Primary Contracted Facilities for Services Customer &

Building Number

Facility Description Size in Square Feet Section Info Total

ECBC-R&T 4

E3150 LAB/TST BLDG GP 188,266

E3400 CHEMISTRY LAB 159,937

E5100 CHEMISTRY LAB 29, 852

E5951 LAB/TST BLDG GP 51,526 399,729 SF

ECBC-ENG 6

E3320 ADMIN GEN PURP 6,793

E3332 ADMIN GEN PURP 4,141

E3510 LAB/TST BLDG GP 18,174

E3548 CHEMISTRY LAB 7,535

E3549 CHEMISTRY LAB 150,904

E3551 ADMIN GEN PURP 5,701 193.248 SF

ECBC-DPI 3

E3330 ADMIN GEN PURP 118,680

E3331 ADMIN GEN PURP 50,814

E4811 AUDITORIUM GP 5,136

174,630 SF

Set 4, Question 1 - Matrix - posted 19 July 2018

Questions for Solicitation W91ZLK-18-R-0036

RFQ Section Page

Number Question

General N/A Can the government provide a roster of existing staff broken down by seniority?

ANSWER That information may not be released.

A07_Attachment 4_TO PWS All Are staff working under the sample task order required to have any security clearance/screening?

ANSWER Para. 4.3 Security A07_Attachment 4_TO PWS, Section 3.6.1.2 – 3.6.3 6-8

Can the government provide the average number of items stored in the warehouses?

ANSWER

The average number of items on the required annual inventory for the Excess Equipment Turn-in Warehouse is 450 items. The Receiving and Delivery Warehouse has a requirement of delivering supplies and equipment within 3 to 5 working days therefore items are generally not stored at the warehouse.

A07_Attachment 4_TO PWS, Section 3.2.8

2-3 Does the government provide any ground maintenance or snow removal equipment?

ANSWER

See Annex 2 for Government Furnished Equipment. (GFE)

A07_Solicitation, Section L, Volume III: Price, Paragraph b

57-58

In the solicitation, the government has requested that contractors provide, at a minimum, “what labor categories and labor hourly rates to be proposed to complete the task factor.” Please confirm that the government is not seeking a level of effort.

ANSWER

The Government is not seeking a level of effort.

This effort is a firm fixed price effort.

Posted on FBO 19 July 2018 - Question Set 5

Q&A F&LOSS Question Set 6

Question # Question Answer 1 Is there a total amount of hours or FTE listed for this requirement?

No, this would be the vendor’s responsibility to determine what is needed to perform the requested services.

2a Was the last contract also an IDIQ single award? No

2b If yes, How many task orders were issued N/A 2c What was the average value of the issued task orders N/A

3 Are there any facilities on APG main that will fall under the contract?

We anticipate RDECOM facilities may fall under this IDIQ contract.

4 What are the top three major concern RDECOM leadership have for this solicitation?

N/A

5 Any projected Demo/New construction for FY19/20? No

6 Any special clearance requirement to access some facilities

Para. 4.3 Security in Task Order

Posted on FBO 19 July 2018

Aberdeen Proving Ground Facilities & Logistics Operations Services Questions for W91ZLK-18-R-0036 | 20 July 2018

Questions on Sol. W91ZLK-18-R-0036

Question

Page

Section/ Paragraph #

Section/Paragraph Title/Subject

Question

Base PWS Pages

19 & 20

Base PWS para. 3.2.1 through 3.2.7

Key Personnel

In the Base PWS, seven positions are identified as Key Personnel, and Section L instructs: “To be rated as acceptable, the offer shall provide resumes that substantiate the personnel filling the following key personnel positions…” and lists the positions as:

a. Program Manager; b. Lead Facility Manager; c. Facilities Coordinator;

d. Facilities Information Management Specialist; e. Lead for Turn-In Warehouse Operations; f. Lead Equipment Manager; g. Lead for Supply and Receiving Warehouse Operations.

In Amendment 4 answers, Set 4, Question 42, the answer says the Facilities Coordinator position is not considered key, and therefore no position description would be provided.

Given that the Facilities Coordinator was mistakenly identified in the PWS and Section L as key:

1) Please verify that the remaining 6 positions listed in the PWS and Section L are Key Personnel.

2) Because the Facilities Coordinator is not considered Key, is a resume still required for that position?

3) Can the Government please provide position descriptions for Key Personnel?

Page 55 Section L – Factor 3

Page 11 Amendment 4, Question 42, in electronic file

“A07_FLOSS_

Questions_set 4_Answers”

1 Answer

Confirming that the Facilities Coordinator is a key position (previous response in Amendment 4 was inaccurate).

1) All positions listed in 3.2 are key positions.

2) Resumes are required.

3) It is up to the individual offeror to determine position descriptions based on their proposed approach.

Posted on FBO 25 July 2018 - Question Set 7

Question

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

2 GFEBS Will the Government require the contractor to use GFEBS on the contract?

2 Answer The Contractor will use GFEBS to identify customer receipts at the Receiving and Delivery Warehouse.

3 Sign-in Sheet Will the Government release the Bidders’ Conference sign-in sheet?

3 Answer The Government has no plans to release the sign-in sheet.

4 3 B.2 Section B

Paragraph B.2 states, “Offerors shall not indicate any price in the CLIN items;

instead, provide a price proposal IAW Section L of this solicitation.”

Please confirm that the offeror shall not to submit a completed Section B with the proposal?

4 Answer Correct, CLINS in section B are not to be priced.

5 58 Section L Paragraph f

Attachment _8_Price for Task

Please clarify that offerors are to list all labor categories, labor hours, materials, and ODCs required for the first Task Order on Attachment 8?

5 Answer Yes, all labor categories, labor hours, materials and ODCs are required.

6 58 Section L Paragraph g

Attachment _8_Price for Task

Section L paragraph g states, “The hourly rates proposed for the task order shall be incorporated into the basic contract as ceiling labor hourly rates for all future task orders subject to downward negotiations only.”

Please clarify that the offeror shall use the ceiling rates to price the first task order?

6 Answer Yes

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Attachment _8_Price for Task

Attachment _8_Price for Task

Attachment 8 only lists three years for the first task.

Please clarify if this is a 3-year or 5-year Task?

7 Answer Base IDIQ is for a base and four option years. Each task order can have a base and two option years.

Attachment _8_Price for Task

Attachment _8_Price for Task

Attachment 8 listed a number of positions that do not match the Government-provide wage determination.

Is the offeror allowed to change the labor categories to match the Government-provide wage determination?

8 Answer Not all labor categories on the wage determination will match the labor categories specified in the RFP. Offerors shall utilize other labor categories if applicable (Line 15), based on Offeror’s approach.

Attachment 1_Matrix

ECBC Task Matrix Will the Government please identify for each building listed in the ECBC Task Matrix whether the building is located on APG-AA or APG-EA?

9 Answer All Buildings listed in Attachment 1, ECBC Task Matrix are on APG-EA

Attachment 1_Matrix

ECBC Task Matrix

The ECBC Task Matrix states that the Contractor “serves as Facility Coordinator in building” for E3330, E3331, E4811, E3150, E3400, E5100, E5951, E3332, and E3510.

Is the contractor required to have a Facility Coordinator at each of the stated buildings during the normal working hours of 0530-1830?

10 Answer It is up to the individual offeror to decide that based on their proposed approach. The facilities must be opened by 0530 and not locked any earlier than 1830. Para. C.3.1.1.2 has the hours of operations listed.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf

3.2.8.2

In order to accurately estimate snow removal costs request quantification of snow removal areas in square feet or square yards

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

11 Answer Para. 3.2.8.2 States Clearing of snow is done by DPW. Contractor maintains or pre-treats with provided materials.

A07_ATTACHM

ENT_4_TASK_

Will the Gov't provide any snow removal equipment such as shovels, blowers, scrapers, etc? If so, please provide a list of the equipment including maintenance status and age. If equipment is Gov't provided is the Gov't or contractor responsible for maintenance?

12 Answer See Annex 2 for Government Furnished Equipment. (GFE). GFE will be maintained by the Government.

A07_ATTACHM

If snow removal equipment is contractor provided is there space available on the Gov't site to store said snow removal equipment?

13 Answer Contractor Operates three warehouses with space available.

A07_ATTACHM

3.2.8.1

Will the Gov't provide any Ground Maintenance equipment such as shovels, clippers, rakes, blowers, etc? If so, please provide a list of the provided equipment including maintenance status and age. If equipment is Gov't provided is the Gov't or contractor responsible for maintenance?

14 Answer See Annex 2 for Government Furnished Equipment. (GFE) GFE will be maintained by the Government.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.2.3

Please provide the brand, make, model of sign making equipment so the maintenance requirements may be considered. What happens if the sign making equipment breaks beyond reasonable repair? Is the Gov't or Contractor responsible for replacement?

Page

Section/ Paragraph #

Section/Paragraph

15 Answer

Brand/Make: Scott Machine, Model: SM-300 S/N: 18103 Purchased: June 30, 1994 Since this is not GFE it is hand receipted for control, the contractor would be responsible for replacement and then becomes the property of the government.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.3

Are all/any vehicles required to provide these services listed on the A07_ATTACHMENT_2_GFE_Listing.pdf? If not, how is the obtainment of additional vehicle resources handled as far as cost reimbursement from the Gov't?

16 Answer

If Offerors deem additional resources are required based on their approach these must be included as part of the Firm-fixed price proposal. This is not a cost-reimbursement contract.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.4

Does the Gov't provide the required cleaning supplies and equipment to include window washing tools, cleaners, paper products, vacuum cleaners, etc.?

17 Answer The government does not provide this equipment or materials.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf, Ao7_ATTACHM

ENT_1_MATRI

X.pdf 3.4.1

For estimating purposes what is the approximate square footage of windows that require washing?

18 Answer Appox. 6,500 Sq. Ft. will be used to estimate windows and doors.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.4.2

For estimating purposes how many conference and training rooms are there and what is the approximate square footage of those spaces in total?

19 Answer For estimating use: 20 conference and training rooms, Est Sq. Ft. 15,000

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.6

Is it anticipated that all vehicles, trucks, and forklifts required to support the logistics operations are GFE? If not, what is the process for cost reimbursement to obtain additional vehicles, trucks, or forklifts?

20 Answer See Question 16

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.6

Are all packing, crating, and moving equipment required to execute the various requirements within this section GFE? If not, what is the process for cost reimbursement to obtain additional packing, crating, and moving equipment?

21 Answer See Question 16

Ammendment 4, A07_FLOSS_Q uestions_set_4_ Answers.pdf;

A07_Solicitation .pdf

Q.41; Page 55 of 71, Section L Factor 3;

Q.41 of the most recent Q&A seems to be at odds with the Section L, Factor 3 of the RFP regarding whether Facility Coordinators are considered Key Personnel or not.

Would the Government please clarify which personnel are considered Key at time of proposal? If the contractor is proposing multiple personnel for a particular labor category are each of them considered Key thus requiring a resume for each proposed personnel? Would the Gov't consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes?

22 Answer

See Question 1 above;

A resume is required for each key personnel, regardless of the number of personnel performing the duties of the position.

The Government will not consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes.

23 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification."

23 Answer

YES

24 A07_Solicitation .pdf 3.2.3

If the contractor is proposing multiple personnel for a particular Key labor category are each of them considered Key thus requiring a resume for each proposed personnel or will one from each key position suffice? Would the Gov't consider the allowance of

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes?

24 Answer

See Question 1 and 22 above;

A resume is required for each key personnel, regardless of the number of personnel performing the duties of the position.

The Government will not consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes.

25 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification." What does the Gov't consider a "comparable professional certification"?

25 Answer

IFMA is a suggested. The requirement is for CFM or FMP certification.

Engineering degree is considered acceptable or comparable to CFM or FMP.

26 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification." For Facility Coordinators would the Government consider additional experience in lieu of the certification or comparable certification?

26 Answer No, certification is mandatory.

A07_ATTACHM

ENT_8_Price_f or_Task.xlsx;

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.10

Would the Government allow the proposal of additional labor categories to fulfill the requirements?

27 Answer

Yes, Line 15 of Attachment #8, Price for Task, allows for other labor categories.

28 A07_Solicitation .pdf Security

The RFP states that personnel must be capable of obtaining a Secret clearance but does not indicate the need for the prime contracting company to have a Secret Facility Clearance. In the event that personnel are required to obtain a Secret clearance, is the Government willing to sponsor the prime contractor for a Secret Facility Clearance

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question and wait the sometimes many month process for the prime contractor to obtain a Secret Facility Clearance so the Prime contractor personnel may obtain their Secret clearance which also may be a many month process?

28 Answer

The contractor has no requirement for Secret Facility, since the government is providing the both management and work space for this task.

29 A07_ATTACHM

ENT_4_TASK_

PWS.pdf C.3.3.1

Paragraph C.3.3.1 of the Base PWS requires "inspection, replacement & disposal of fire extinguishers, automated external defibrillators (AEDs), and related fire marshal duties". Is the contractor required to include the purchase of these items or are they provided by the Government through supply channels? If we are to purchase them, can you provide specifications as AED prices vary considerably by make and shock capacity. Similarly, what size and type fire extinguishers are required?

29 Answer

The contractor is responsible to include pricing for replacing and maintaining.

The AED are LIFEPAK CR Plus & LIFEPAK Express. Typical Estimates per unit have been $71.00 for maintenance. Fire Extinguishers are standard 10 lbs. ABC type units.

Schedule B - Supplies or Services and Prices

Will the Government please clarify what areas in the PWS apply to each CLIN.

For example what CLIN would PWS Section 3.3 Moving and Transportation Services be priced under?

30 Answer

For the task order included in the RFP, the following applies:

Section 3.2 Facilities Operations, Maintenance and Management, Section 3.3 Moving and Transportation and Section 3.4 Janitorial Includes General Maintenance Workers and Grounds keeping services is under CLIN 0002 Section 3.6 Logistics Services is CLIN 0003 Section 3.5 Facilities Maintenance Support and Repair Services is CLIN

31 PWS 3.5

Facilities

Will the Government please confirm, does the instruction of "The contractor shall not exceed $150,000 per year." apply to CLIN X004?

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Maintenance Support and Repair Services

31 Answer YES

PWS 3.6.1,

page 5 of Attachment 4 and PWS C.3.4.1

Reports will be downloaded from the government provided database on a regular and as needed basis.

Q: Will the Government clarify what STAMIS system is being used in supply?

32 Answer The property book system being used is Defense Property Accountability System ( DPAS)

PWS 3.10

Categories of Labor

Will the Government please clarify the job descriptions for the "Logistics" and "Clerical" labor categories?

33 Answer

It is up to the individual offeror to decide that based on their proposed approach.

PWS 3.4

Janitorial Services

Will the Government provide cleaning supplies to perform janitorial services or will the contractor be expected to provide supplies such as trash liners, vacuums, water filters?

34 Answer Reference question 17

PWS 3.2.8

Grounds Maintenance and Snow Removal

a) Will the Government provide Lawn Maintenance supplies such as a lawn mower and trimmer or will the contractor be expected to provide supplies?

Page

Section/ Paragraph #

Section/Paragraph

b) Due to distance in building locations, will provide or require carts for transport throughout the facilities.

c) What is the current Facilities and Logistics Services contract value?

35 Answer a) Reference question 14

b) See Annex 2 for Government Furnished Equipment. (GFE)

c) The current contract value is $4,351,870.34 for 18 months as a firm-fixed price stand-alone.

Section L, (ii)

VOLUME II

Past Performance

The section does not include instructions as to where customers should submit Past Performance Questionnaires (PPQ).

Please provide the name, address, phone number, email and fax number of the individual who should receive the PPQs.

36 Answer Attachment 7 has been revised.

Section L, (ii)

VOLUME II

Past Performance

Regarding relevant projects to be submitted:

Please confirm that contractors may submit experience in which the company served as either a Prime Contractor or Subcontractor on previous projects.

37 Answer Yes

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Section L, (i)

VOLUME I

– Technical, Factor 3

Key personnel Factor

RFP states contractors should “provide resumes that substantiate the personnel filling the following key personnel positions…”

As with most Government contracts, contractors with the winning bid may choose to interview and hire some of the incumbent work force.

In lieu of this possibility, will the Government allow contractors to submit detailed Position Job Descriptions and Position Qualifications instead of resumes?

38 Answer No