A07_FLOSS_Question_set_7_Answers.pdf

Aberdeen Proving Ground Facilities & Logistics Operations Services Questions for W91ZLK-18-R-0036 | 20 July 2018

Questions on Sol. W91ZLK-18-R-0036

Question

Page

Section/ Paragraph #

Section/Paragraph Title/Subject

Question

Base PWS Pages

19 & 20

Base PWS para. 3.2.1 through 3.2.7

Key Personnel

In the Base PWS, seven positions are identified as Key Personnel, and Section L instructs: “To be rated as acceptable, the offer shall provide resumes that substantiate the personnel filling the following key personnel positions…” and lists the positions as:

a. Program Manager; b. Lead Facility Manager; c. Facilities Coordinator;

d. Facilities Information Management Specialist; e. Lead for Turn-In Warehouse Operations; f. Lead Equipment Manager; g. Lead for Supply and Receiving Warehouse Operations.

In Amendment 4 answers, Set 4, Question 42, the answer says the Facilities Coordinator position is not considered key, and therefore no position description would be provided.

Given that the Facilities Coordinator was mistakenly identified in the PWS and Section L as key:

1) Please verify that the remaining 6 positions listed in the PWS and Section L are Key Personnel.

2) Because the Facilities Coordinator is not considered Key, is a resume still required for that position?

3) Can the Government please provide position descriptions for Key Personnel?

Page 55 Section L – Factor 3

Page 11 Amendment 4, Question 42, in electronic file

“A07_FLOSS_

Questions_set 4_Answers”

1 Answer

Confirming that the Facilities Coordinator is a key position (previous response in Amendment 4 was inaccurate).

1) All positions listed in 3.2 are key positions.

2) Resumes are required.

3) It is up to the individual offeror to determine position descriptions based on their proposed approach.

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

2 GFEBS Will the Government require the contractor to use GFEBS on the contract?

2 Answer The Contractor will use GFEBS to identify customer receipts at the Receiving and Delivery Warehouse.

3 Sign-in Sheet Will the Government release the Bidders’ Conference sign-in sheet?

3 Answer The Government has no plans to release the sign-in sheet.

4 3 B.2 Section B

Paragraph B.2 states, “Offerors shall not indicate any price in the CLIN items;

instead, provide a price proposal IAW Section L of this solicitation.”

Please confirm that the offeror shall not to submit a completed Section B with the proposal?

4 Answer Correct, CLINS in section B are not to be priced.

5 58 Section L Paragraph f

Attachment _8_Price for Task

Please clarify that offerors are to list all labor categories, labor hours, materials, and ODCs required for the first Task Order on Attachment 8?

5 Answer Yes, all labor categories, labor hours, materials and ODCs are required.

6 58 Section L Paragraph g

Attachment _8_Price for Task

Section L paragraph g states, “The hourly rates proposed for the task order shall be incorporated into the basic contract as ceiling labor hourly rates for all future task orders subject to downward negotiations only.”

Please clarify that the offeror shall use the ceiling rates to price the first task order?

6 Answer Yes

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Attachment _8_Price for Task

Attachment _8_Price for Task

Attachment 8 only lists three years for the first task.

Please clarify if this is a 3-year or 5-year Task?

7 Answer Base IDIQ is for a base and four option years. Each task order can have a base and two option years.

Attachment _8_Price for Task

Attachment _8_Price for Task

Attachment 8 listed a number of positions that do not match the Government-provide wage determination.

Is the offeror allowed to change the labor categories to match the Government-provide wage determination?

8 Answer Not all labor categories on the wage determination will match the labor categories specified in the RFP. Offerors shall utilize other labor categories if applicable (Line 15), based on Offeror’s approach.

Attachment 1_Matrix

ECBC Task Matrix Will the Government please identify for each building listed in the ECBC Task Matrix whether the building is located on APG-AA or APG-EA?

9 Answer All Buildings listed in Attachment 1, ECBC Task Matrix are on APG-EA

Attachment 1_Matrix

ECBC Task Matrix

The ECBC Task Matrix states that the Contractor “serves as Facility Coordinator in building” for E3330, E3331, E4811, E3150, E3400, E5100, E5951, E3332, and E3510.

Is the contractor required to have a Facility Coordinator at each of the stated buildings during the normal working hours of 0530-1830?

10 Answer It is up to the individual offeror to decide that based on their proposed approach. The facilities must be opened by 0530 and not locked any earlier than 1830. Para. C.3.1.1.2 has the hours of operations listed.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf

3.2.8.2

In order to accurately estimate snow removal costs request quantification of snow removal areas in square feet or square yards

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

11 Answer Para. 3.2.8.2 States Clearing of snow is done by DPW. Contractor maintains or pre-treats with provided materials.

A07_ATTACHM

ENT_4_TASK_

Will the Gov't provide any snow removal equipment such as shovels, blowers, scrapers, etc? If so, please provide a list of the equipment including maintenance status and age. If equipment is Gov't provided is the Gov't or contractor responsible for maintenance?

12 Answer See Annex 2 for Government Furnished Equipment. (GFE). GFE will be maintained by the Government.

A07_ATTACHM

If snow removal equipment is contractor provided is there space available on the Gov't site to store said snow removal equipment?

13 Answer Contractor Operates three warehouses with space available.

A07_ATTACHM

3.2.8.1

Will the Gov't provide any Ground Maintenance equipment such as shovels, clippers, rakes, blowers, etc? If so, please provide a list of the provided equipment including maintenance status and age. If equipment is Gov't provided is the Gov't or contractor responsible for maintenance?

14 Answer See Annex 2 for Government Furnished Equipment. (GFE) GFE will be maintained by the Government.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.2.3

Please provide the brand, make, model of sign making equipment so the maintenance requirements may be considered. What happens if the sign making equipment breaks beyond reasonable repair? Is the Gov't or Contractor responsible for replacement?

Page

Section/ Paragraph #

Section/Paragraph

15 Answer

Brand/Make: Scott Machine, Model: SM-300 S/N: 18103 Purchased: June 30, 1994 Since this is not GFE it is hand receipted for control, the contractor would be responsible for replacement and then becomes the property of the government.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.3

Are all/any vehicles required to provide these services listed on the A07_ATTACHMENT_2_GFE_Listing.pdf? If not, how is the obtainment of additional vehicle resources handled as far as cost reimbursement from the Gov't?

16 Answer

If Offerors deem additional resources are required based on their approach these must be included as part of the Firm-fixed price proposal. This is not a cost-reimbursement contract.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.4

Does the Gov't provide the required cleaning supplies and equipment to include window washing tools, cleaners, paper products, vacuum cleaners, etc.?

17 Answer The government does not provide this equipment or materials.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf, Ao7_ATTACHM

ENT_1_MATRI

X.pdf 3.4.1

For estimating purposes what is the approximate square footage of windows that require washing?

18 Answer Appox. 6,500 Sq. Ft. will be used to estimate windows and doors.

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.4.2

For estimating purposes how many conference and training rooms are there and what is the approximate square footage of those spaces in total?

19 Answer For estimating use: 20 conference and training rooms, Est Sq. Ft. 15,000

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.6

Is it anticipated that all vehicles, trucks, and forklifts required to support the logistics operations are GFE? If not, what is the process for cost reimbursement to obtain additional vehicles, trucks, or forklifts?

20 Answer See Question 16

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.6

Are all packing, crating, and moving equipment required to execute the various requirements within this section GFE? If not, what is the process for cost reimbursement to obtain additional packing, crating, and moving equipment?

21 Answer See Question 16

Ammendment 4, A07_FLOSS_Q uestions_set_4_ Answers.pdf;

A07_Solicitation .pdf

Q.41; Page 55 of 71, Section L Factor 3;

Q.41 of the most recent Q&A seems to be at odds with the Section L, Factor 3 of the RFP regarding whether Facility Coordinators are considered Key Personnel or not.

Would the Government please clarify which personnel are considered Key at time of proposal? If the contractor is proposing multiple personnel for a particular labor category are each of them considered Key thus requiring a resume for each proposed personnel? Would the Gov't consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes?

22 Answer

See Question 1 above;

A resume is required for each key personnel, regardless of the number of personnel performing the duties of the position.

The Government will not consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes.

23 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification."

23 Answer

YES

24 A07_Solicitation .pdf 3.2.3

If the contractor is proposing multiple personnel for a particular Key labor category are each of them considered Key thus requiring a resume for each proposed personnel or will one from each key position suffice? Would the Gov't consider the allowance of

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes?

24 Answer

See Question 1 and 22 above;

A resume is required for each key personnel, regardless of the number of personnel performing the duties of the position.

The Government will not consider the allowance of some percentage of incumbent personnel transitioning to a new contractor in lieu of resumes.

25 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification." What does the Gov't consider a "comparable professional certification"?

25 Answer

IFMA is a suggested. The requirement is for CFM or FMP certification.

Engineering degree is considered acceptable or comparable to CFM or FMP.

26 A07_Solicitation .pdf 3.2.3

"Facilities Coordinators shall have a CFM or FMP certification from the IFMA or a comparable professional certification." For Facility Coordinators would the Government consider additional experience in lieu of the certification or comparable certification?

26 Answer No, certification is mandatory.

A07_ATTACHM

ENT_8_Price_f or_Task.xlsx;

A07_ATTACHM

ENT_4_TASK_

PWS.pdf 3.10

Would the Government allow the proposal of additional labor categories to fulfill the requirements?

27 Answer

Yes, Line 15 of Attachment #8, Price for Task, allows for other labor categories.

28 A07_Solicitation .pdf Security

The RFP states that personnel must be capable of obtaining a Secret clearance but does not indicate the need for the prime contracting company to have a Secret Facility Clearance. In the event that personnel are required to obtain a Secret clearance, is the Government willing to sponsor the prime contractor for a Secret Facility Clearance

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question and wait the sometimes many month process for the prime contractor to obtain a Secret Facility Clearance so the Prime contractor personnel may obtain their Secret clearance which also may be a many month process?

28 Answer

The contractor has no requirement for Secret Facility, since the government is providing the both management and work space for this task.

29 A07_ATTACHM

ENT_4_TASK_

PWS.pdf C.3.3.1

Paragraph C.3.3.1 of the Base PWS requires "inspection, replacement & disposal of fire extinguishers, automated external defibrillators (AEDs), and related fire marshal duties". Is the contractor required to include the purchase of these items or are they provided by the Government through supply channels? If we are to purchase them, can you provide specifications as AED prices vary considerably by make and shock capacity. Similarly, what size and type fire extinguishers are required?

29 Answer

The contractor is responsible to include pricing for replacing and maintaining.

The AED are LIFEPAK CR Plus & LIFEPAK Express. Typical Estimates per unit have been $71.00 for maintenance. Fire Extinguishers are standard 10 lbs. ABC type units.

Schedule B - Supplies or Services and Prices

Will the Government please clarify what areas in the PWS apply to each CLIN.

For example what CLIN would PWS Section 3.3 Moving and Transportation Services be priced under?

30 Answer

For the task order included in the RFP, the following applies:

Section 3.2 Facilities Operations, Maintenance and Management, Section 3.3 Moving and Transportation and Section 3.4 Janitorial Includes General Maintenance Workers and Grounds keeping services is under CLIN 0002 Section 3.6 Logistics Services is CLIN 0003 Section 3.5 Facilities Maintenance Support and Repair Services is CLIN

31 PWS 3.5

Facilities

Will the Government please confirm, does the instruction of "The contractor shall not exceed $150,000 per year." apply to CLIN X004?

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Maintenance Support and Repair Services

31 Answer YES

PWS 3.6.1,

page 5 of Attachment 4 and PWS C.3.4.1

Reports will be downloaded from the government provided database on a regular and as needed basis.

Q: Will the Government clarify what STAMIS system is being used in supply?

32 Answer The property book system being used is Defense Property Accountability System ( DPAS)

PWS 3.10

Categories of Labor

Will the Government please clarify the job descriptions for the "Logistics" and "Clerical" labor categories?

33 Answer

It is up to the individual offeror to decide that based on their proposed approach.

PWS 3.4

Janitorial Services

Will the Government provide cleaning supplies to perform janitorial services or will the contractor be expected to provide supplies such as trash liners, vacuums, water filters?

34 Answer Reference question 17

PWS 3.2.8

Grounds Maintenance and Snow Removal

a) Will the Government provide Lawn Maintenance supplies such as a lawn mower and trimmer or will the contractor be expected to provide supplies?

Page

Section/ Paragraph #

Section/Paragraph

b) Due to distance in building locations, will provide or require carts for transport throughout the facilities.

c) What is the current Facilities and Logistics Services contract value?

35 Answer a) Reference question 14

b) See Annex 2 for Government Furnished Equipment. (GFE)

c) The current contract value is $4,351,870.34 for 18 months as a firm-fixed price stand-alone.

Section L, (ii)

VOLUME II

Past Performance

The section does not include instructions as to where customers should submit Past Performance Questionnaires (PPQ).

Please provide the name, address, phone number, email and fax number of the individual who should receive the PPQs.

36 Answer Attachment 7 has been revised.

Section L, (ii)

VOLUME II

Past Performance

Regarding relevant projects to be submitted:

Please confirm that contractors may submit experience in which the company served as either a Prime Contractor or Subcontractor on previous projects.

37 Answer Yes

Page

Section/ Paragraph #

Section/Paragraph Title/Subject Question

Section L, (i)

VOLUME I

– Technical, Factor 3

Key personnel Factor

RFP states contractors should “provide resumes that substantiate the personnel filling the following key personnel positions…”

As with most Government contracts, contractors with the winning bid may choose to interview and hire some of the incumbent work force.

In lieu of this possibility, will the Government allow contractors to submit detailed Position Job Descriptions and Position Qualifications instead of resumes?

38 Answer No