A07_ATTACHMENT_1_MATRIX.pdf

Attachment 1 ECBC Task Matrix

All ECBC Bldgs

E3330 E3331 E4811 E3832

3.2 Facilities Operations, Maintenance and

Management

Serves as Facility Coordinator in building Daily x x x Key control and inventory Daily /

Semi Annual

Act as Fire Marshal Daily

Inspect Fire Extinguishers, reweigh or replace unserviceable as needed

Monthly

Inspect for operations and maintenance Automated External Defibrillator (AED) (replenished supplies to be furnished by contractor)

Lock/unlock building Daily

Police interior common areas. Daily

Police outside grounds up to 50 ft. from building or to street or parking lot if more than 50 ft. Remove cigarette butts, sticks, branches, trash, etc.

Daily

Maintain auditorium and conference room schedules

As Needed x

Provide information/instruction on use of audio/visual equipment

Provide escort services As Needed x

Provide visitor control at Surety Areas Daily/As

Needed

Maintain accountability for visitor badges at Facility

Daily/As

Perform routine maintenance of facility and safety equipment

Inspect and replace water filters in fountains Quarterly

Inspect and replace batteries in automatic faucets in restrooms

As needed x x

Manage inventory in storage rooms As Needed

Track and report maintenance, test and operational status of generator systems

ISR - prepare reports based on joint inspection with Facility Custodians

Quarterly x

Submit/track service orders As Needed x

Prepare/track work orders As Needed x

Coordinate maintenance work in building As Needed

Obtain estimates for required work As Needed

Engrave and hang office signs As Needed

Participate in Force Protection/CAIRA (Chemical Accident or Incident Response and Assist)/BAIRA (Biological Accident or Incident Response and Asst) exercises

3.6 Logistics Services

Receiving Warehouse Management

Property Book Management

Excess Equipment Management

Material Handling Equipment Management

Government Vehicle Management

3.3 Moving and Transportation Services

Move furniture, safes, boxes, office machines (not under warranty) between rooms/buildings across the organizations supported.

As Needed x

Assist with special events, Transport, pick up and return set-up, tear-down event items.

3.2.8 Grounds Maintenance and Snow Removal

Lawn maintenance services As Needed x

Trimming existing shrubs, bushes and trees As Needed

Flower bed weeding and mulching As Needed

Flower bed mulching 2 times/ year

Raking and blowing sidewalks clear of leaves, grass and debris (seasonal)

Once Daily

Planting new flowers, shrubs, and trees As Needed

Perform snow removal services As Needed see

3.3.8.2

Keep all walks and handicap parking spots clear of snow and ice

3.4 Janitorial Services

Vacuum carpet/furniture in common areas/lobbies 3 days/ week or by special event request

Clean stairs/walks both interior and exterior Daily/As

Clean glass at entrance doors (inside and outside) Daily

Clean interior and exterior glass façade Annually

Remove spider webs at entrance ways Daily

Provide clean-up services for leaks, floods As Needed x

Clean smoking areas/receptacles 3 times/ week

Remove dead and live animals As Needed x

Conference and training rooms - clean/polish tables, vacuum floors, dust, straighten chairs

Weekly/As

Dust lobbies (high and low) to include door frames, walls and removal of cobwebs

Clean all glass display cases Weekly

3.5 Facilities Maintenance Support & Repair

Services

Facilities Repairs/Services. Includes items like painting, locksmith, patching, carpentry, plumbing, flooring, basic electrical, and minor construction projects.

"All ECBC Bldgs" includes those list on this sheet along with all other buildings in the entire ECBC inventory

All

ECBC

Bldgs

E3150 E3400 E5100 E5951

3.2 Facilities Operations, Maintenance and

Serves as Facility Coordinator in building Daily x x x x

Inspect Fire Extinguishers, reweigh or replace unserviceable as needed

Automated External Defibrillator (AED) (replenished supplies to be furnished by building or to street or parking lot if more than 50 ft. Remove cigarette butts, sticks, branches, trash, etc.

schedules

Provide escort services As Needed x

Maintain accountability for visitor badges at Facility

Perform routine maintenance of facility and safety equipment

Inspect and replace water filters in fountains Quarterly

Manage inventory in storage rooms As Needed

ISR - prepare reports based on joint inspection with Facility Custodians

Quarterly x

Submit/track service orders As Needed x

Prepare/track work orders As Needed x

Coordinate maintenance work in building As Needed

Obtain estimates for required work As Needed

Engrave and hang office signs As Needed

(Chemical Accident or Incident Response and Assist)/BAIRA (Biological Accident or Incident Response and Asst) exercises

Material Handling Equipment Management

3.3 Moving and Transportation Services

Move furniture, safes, boxes, office machines (not under warranty) between rooms/buildings across the organizations supported.

Assist with special events, Transport, pick up and return set-up, tear-down event items.

3.2.8 Grounds Maintenance and Snow

Removal

Lawn maintenance services As Needed x

Trimming existing shrubs, bushes and trees As Needed

Flower bed weeding and mulching As Needed

Flower bed mulching 2 times/ year

Raking and blowing sidewalks clear of leaves, grass and debris (seasonal)

Once Daily

Planting new flowers, shrubs, and trees As Needed

Perform snow removal services As Needed see

Keep all walks and handicap parking spots clear of snow and ice

Vacuum carpet/furniture in common areas/lobbies

3 days/ week

Clean stairs/walks both interior and exterior Daily/As

Clean glass at entrance doors (inside and outside)

Provide clean-up services for leaks, floods As Needed x

Clean smoking areas/receptacles 3 times/

Remove dead and live animals As Needed x

Conference and training rooms - clean/polish tables, vacuum floors, dust, straighten chairs

Dust lobbies (high and low) to include door frames, walls and removal of cobwebs

3.5 Facilities Maintenance Support &

Repair Services

Facilities Repairs/Services. Includes items like painting, locksmith, patching, carpentry, plumbing, flooring, basic electrical, and minor construction projects.

"All ECBC Bldgs" includes those list on this sheet along with all other buildings in the entire ECBC inventory

Attachment 1-3

All

ECBC

Bldgs

E3320 E3332 E3510 E3548 E3549 E3551

3.2 Facilities Operations, Maintenance and Management

Serves as Facility Coordinator in building x x x x x x

Inspect Fire Extinguishers, reweigh or replace unserviceable as needed

Automated External Defibrillator (AED) (replenished supplies to be furnished by x x x x x building or to street or parking lot if more than 50 ft. Remove cigarette butts, sticks, branches, trash, etc.

schedules

As

Provide escort services As

Maintain accountability for visitor badges at Facility

Perform routine maintenance of facility and safety equipment

Inspect and replace water filters in fountains

Quarterly

Manage inventory in storage rooms As

ISR - prepare reports based on joint inspection with Facility Custodians

Quarterly

Submit/track service orders As

Prepare/track work orders As

Coordinate maintenance work in building As

Obtain estimates for required work As

Engrave and hang office signs As

(Chemical Accident or Incident Response and Assist)/BAIRA (Biological Accident or Incident Response and Asst) exercises

Material Handling Equipment

3.3 Moving and Transportation

Services

Move furniture, safes, boxes, office machines (not under warranty) between rooms/buildings across the organizations supported.

As

Assist with special events, Transport, pick up and return set-up, tear-down event items.

As

3.2.8 Grounds Maintenance and

Snow Removal

Lawn maintenance services As

Trimming existing shrubs, bushes and trees

Flower bed weeding and mulching As

Flower bed mulching 2 times/ year

Raking and blowing sidewalks clear of leaves, grass and debris (seasonal)

Once

Planting new flowers, shrubs, and trees As

Perform snow removal services As Needed see

Keep all walks and handicap parking spots clear of snow and ice

Vacuum carpet/furniture in common areas/lobbies

3 days/

Clean stairs/walks both interior and exterior

Clean glass at entrance doors (inside and outside)

Provide clean-up services for leaks, floods

As

Clean smoking areas/receptacles 3 times/

Remove dead and live animals As

Conference and training rooms -clean/polish tables, vacuum floors, dust, straighten chairs

Dust lobbies (high and low) to include door frames, walls and removal of cobwebs

3.58 Facilities Maintenance Support

& Repair Services

Facilities Repairs/Services. Includes items like painting, locksmith, patching, carpentry, plumbing, flooring, basic electrical, and minor construction projects.