A07_FLOSS_Questions_set_4_Answers.pdf

Aberdeen Proving Ground Facilities & Logistics Operations Support Services Questions for W91ZLK-18-R-0036 | 12 July 2018

Questions on Sol. W91ZLK-18-R-0036

Question # Page # Section/

Paragraph # Section/Paragraph

Title/Subject Question

1.

Attachment # 1 ECBC Task Matrix

Please provide the square footage for each building listed in attachment 1.

1. Answer See Primary Facilities Matrix Attached

2.

Attachment # 1 ECBC Task Matrix

Please provide a list of the "All ECBC Bldgs" and square footage for each building.

2 Answer There is no task requirement or need for that level of information

3.

Attachment # 1 ECBC Task Matrix

Participate in Force Protection/CAIRA (Chemical Accident or Incident Response and Assist)/BAIRA (Biological Accident or Incident Response and Assist) exercises

Please provide the historical number of accidents and exercises the contract shall participate in annually.

3 Answer Estimated at 4 to 6 Annually

4. Pg 2 PWS Task Order 3.2.2

Fire Marshal Please provide the number of fire extinguishers and AED the contractor is responsible to maintaining?

4 Answer See Question # 9

5. Pg 2

PWS 3.2.3 &

Attachment # 1

Provide visitor control at Surety Areas

Should PWS paragraph 3.2.3 include providing visitor control at the Surety Areas?

Section/

Paragraph # Section/Paragraph

Title/Subject Question

ECBC Task Matrix

5 Answer Yes, See Escort also for Visitor Control & Surety

6. Pg 2 Attachment # 1 ECBC Task Matrix

Provide visitor control at Surety Areas

Please provide the workload or hours the contractor is responsible for providing visitor control at the Surety Areas.

6 Answer This is a variable and fluid task with undefined parameters.

7. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Maintain accountability for visitor badges at Facility

Is the contractor responsible for issuing visitor badges for each facility?

7 Answer This has typically supported only two facilities

8. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Maintain accountability for visitor badges at Facility

Please provide the hours the contractor is responsible to operate the visitor badge desk/office.

8 Answer See Para. 3.2.3 Access Control Hours are listed

9. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Perform routine maintenance of facility and safety equipment

Please provide the equipment inventory for each building on which the contractor is responsible to perform routine maintenance.

Paragraph # Section/Paragraph

Title/Subject Question

9 Answer 13 Fountains; 225 Fire Extinguishers; 22 AED’s; 140 Faucets

10. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Inspect and replace water filters in fountains

Please provide the number of fountains for each building.

10 Answer See # 9

11. Pg 2

PWS 3.2.3 &

Attachment # 1 ECBC Task Matrix

Inspect and replace batteries in automatic faucets in restrooms

Please provide the number of automatic facets for each building.

11 Answer See # 9

12. Pg 2

PWS 3.2.5 &

Attachment # 1 ECBC Task Matrix

ISR - prepare reports based on joint inspection with Facility Custodians

Please provide the square footage for each building on which the contractor is required to perform an Annual Facility Inspection.

12 Answer ISR is not a Sq. Foot based Program.

Paragraph # Section/Paragraph

Title/Subject Question

13. Pg 2 PWS 3.2.6 Service Order Management

Is the contractor responsible for performing heating/cooling, plumbing, lighting and electrical service orders?

If yes, please provide the historical service order workload for each heating/cooling, plumbing, and electric system.

13 Answer Possibility minor services on an infrequent basis. Either by in-house staff or subcontractor.

14. Pg 2

PWS 3.2.7 &

Attachment # 1 ECBC Task Matrix

Track and report maintenance, test and operational status of generator systems

Please provide the number of generators.

14 Answer 33 Systems

15. Pg 2

PWS 3.2.7 &

Attachment # 1 ECBC Task Matrix

Track and report maintenance, test and operational status of generator systems

Please clarify if the contractor is required to perform annual maintenance on the generator systems or is just responsible for facilities reporting for the generator systems?

15 Answer Tracking and reporting only

16. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Lawn maintenance services Please provide the number of acres the contract is require to maintain.

16 Answer This Task Order has no current requirements.

Paragraph # Section/Paragraph

Title/Subject Question

17. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Trimming existing shrubs, bushes and trees

Please provide the workload for the quantity of shrubs, bushes and trees.

17 Answer Annually, Appx. 25

18. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Flower bed weeding and mulching

Please provide the square footage of flowed beds.

18. Answer 2500 Sq Ft.

19. Pg 3

PWS 3.2.8.1 &

Attachment # 1 ECBC Task Matrix

Planting new flowers, shrubs, and trees

Please provide the historical workload of flowers, shrubs and trees the contractor is responsible to plant each year.

19 Answer 4 facilities typically request seasonal landscaping services.

20. Pg 3 PWS 3.2.8.2 Snow Removal Please provide the historical annual snow events.

20 Answer Clearing is primarily done by Installation, 7 events were supported or maintain after main clearing was completed.

21. Pg 3 PWS 3.2.9 Facilities Information Management

Is the government providing a CMMS system for the contractor to utilize?

21 Answer Yes

Paragraph # Section/Paragraph

Title/Subject Question

22. Pg 3 PWS 3.2.9 Facilities Information Management

What CMMS system and ECBC databases is the contractor responsible to operate and maintain?

22 Answer Para. 3.2.9 of the T.O.

23 Pg 4 PWS 3.3.2 Conduct Office Moves Please verify that the offeror shall base their proposal on disassemble/reassemble 150 pieces of office furniture per month and moves an average of 750 pieces per month.

23 Answer Para. 3.3.1 is correct

24. Pg 4 PWS 3.3.2 Conduct Office Moves What types of furniture will the contract be responsible for disassembling and reassembling?

24 Answer Typically, Modular Office Cubicals

25. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of moves for APG-AA and APG-EA.

25 Answer IAW Task PWS paragraph 3.3.2, offerors are to assume seven moves per year.

26. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of moves to and from APG-AA and APG-

EA.

26 Answer See answer to question 25. There are no distinctions made between total moves and moves to and from APG-AA and APG-EA.

27. Pg 4 PWS 3.3.2 Conduct Office Moves Please provide the number of office moves per month.

27 Answer See QUESTION 23 Above

28. Pg 4 PWS 3.4 Janitorial Services Please provide the total square footage for each building.

29. Pg 4 PWS 3.4 Janitorial Services Please provide the restroom square footage for each building.

30. Pg 4 PWS 3.4 Janitorial Services Please provide the square footage for carpet, vinyl and tile in each building.

Paragraph # Section/Paragraph

Title/Subject Question

28,29,30,33 Answer No requirement in Task Order

31. Pg 21

PWS 3.3.5 &

Attachment # 1 ECBC Task Matrix

Sweeping, vacuuming, mopping, scrubbing, waxing and polishing floors

Attachment # 1 does not list requirements for sweeping, vacuuming, mopping, scrubbing, waxing or polishing floors. Please clarify if the contractor is responsible to provide these services in this task order? If yes, please provide the frequencies for these tasks.

31 Answer Contractor is not responsible for these services in this task order.

32 Pg 21

PWS 3.3.5 &

Attachment # 1 ECBC Task Matrix

Restroom Cleaning & Servicing

Attachment #1 does not listing restroom cleaning or servicing on task matrix. Please clarify is the contractors is responsible to provide these services for this task order? If yes, please provide the frequencies for these tasks.

32 Answer Contractor is not responsible for these services in this task order.

33. Pg 4 PWS 3.4 Janitorial Services Please provide the square footage of windows for each building.

33 Answer See Question 30 Above

34.

Pgs 4-

PWS 3.5

Facilities Maintenance Support & Repair Services

Please proved the historical workload for Facilities Maintenance Support & Repair Services that shall be captured in the Firm-Fixed Price of this task order.

34 Answer PWS states that the contractor shall not exceed $150,000.00 per year.

Offerors shall utilize $150,000 per year for Facilities Maintenance Support & Repair Services.

35.

Pgs 4-

PWS 3.5

Facilities Maintenance Support & Repair Services

What is the limit of liability for repairs within the Task Order's firm fixed price?

Paragraph # Section/Paragraph

Title/Subject Question

35 Answer See answer to question 34.

36.

Pgs 4- 5 & 21

PWS 3.5 &

C.3.3.3

Facilities Maintenance Support & Repair Services

The Base PWS C.3.3.3 states : “The Contractor shall provide minor repair services for facilities components including electrical, carpentry, plumbing, interior finishes, lock & door repairs or replacements, lighting, HVAC, etc. Contractor shall adhere to the following response times: 1-2 hours for critical, 2-4 hours for urgent, 1-2 days for routine.

Services shall also include non-routine janitorial services and animal removal services."

The Task Order PWS 3.5 states, "The Contractor shall provide facilities maintenance support and repair services IAW paragraph C.3.3.3 of the base PWS. Work regarding any repair or modification to a facility under this contract will not infringe upon the installations supported capabilities and are only to be conducted when the installation cannot support the requested services and repairs or it is determined as Above Common Level of Service (ACLS). Work under this section will be executed by a request for services from the COR. All estimated costs for service orders will be submitted to the COR and must be approved by the COR before any work is initiated. The contractor shall not exceed $150,000 per year."

Please clarify if this requirement is part of the Firm-Fixed Price of this order or is this over and above work?

Paragraph # Section/Paragraph

Title/Subject Question

36 Answer

This requirement will be a Not to Exceed Firm Fixed Price line item with a value of $150,000.00 per year. The contractor will only be paid for the amount of the approved maintenance services repaired satisfactorily.

37. Pg 6 PWS 3.6.2 Warehousing Receiving & Delivery

Please provide the size of the 530 boxes that are received and delivered monthly.

37 Answer The size of the 530 boxes varies depending on the item (s) received.

38. Pg 6 PWS 3.6.2 Warehousing Receiving & Delivery

Please clarify if the 530 boxes are large boxes that contain individual items that need to be sorted before delivery? If yes, please provide the monthly items received and delivered.

38 Answer The quantity of 530 boxes is for a single item or entire pallet of the same item. The size of the 530 boxes varies depending on the item (s) received.

39. Pg 6 PWS 3.6.2.3 Delivery

Paragraph 3.6.2.3 states, “The Contractor shall handle equipment safety and carefully and ensure blocking, brace, palletization and skidding in accordance with Cargo Securement, 49 CFR 393.100 and Intermodal Loading Guide for Products in Containers and Trailers."

Please clarify which type of items will require blocking and bracing if the warehouse is only receiving 530 boxes per month?

39 Answer

All equipment being delivered should be handled and transported to ensure no damage to the item (s) being transported to the customer.

Since each box varies in size and weight the contractor must ensure the item is being transported in accordance with Cargo Securement, Paragraph # Section/Paragraph

Title/Subject Question

49 CFR 393.100 and Intermodal Loading Guide for Products in Containers and Trailers.

40. Pg 18

PWS C.3.1 &

Attachment # 1 ECBC Task Matrix

General

PWS 3.1 states, “Contractor personnel shall be required to provide facilities and logistics services to ECBC, RDECOM, CMA and other tenant organizations located at APG-AA and APG-EA. These organizations are responsible for more than 200 buildings, 11,000 pieces of major equipment, 45 acres of mowed grass, and 5 acres of gardens. ECBC is the lead organization for the acquisition of these services."

Attachment 1 - Task Matrix only lists 14 buildings.

Will the customer be issuing the remaining requirements under future Task Orders? If yes, please provide the estimated number of buildings that may be added to this contract?

40 Answer

Paragraph 2.d in Section L of the RFP states that within 30 days of base contract award, the government intends to award two additional task orders to provide similar support to RDECOM and CMA. In addition, this paragraph states that the RDECOM task order will be approximately 22% the size of the ECBC task order and is not expected to include grounds maintenance or equipment management.

The CMA task order will be approximately 3% of the size of the ECBC task order and is not expected to include facilities management, grounds maintenance, or equipment management. This information was provided so that offerors would consider these two additional planned task orders. The estimated number of buildings will not be

Paragraph # Section/Paragraph

Title/Subject Question provided at this time since these requirements are not being awarded until after the basic contract is awarded.

41. Pg 19 Base PWS C.3.1.3 & Base

PWS 3.2.1

Program Manager & Task Manager

Can the offeror propose the Program Manager as the Task Manager for this first task order or shall the Program Manager and Task Manager be stand alone positions?

41 Answer It is up to the individual offeror to decide that based on their proposed approach.

42. Pg 19 PWS 3.2.3 Facilities Coordinators Will government please provide a job description for Facilities Coordinator?

42 Answer This position is not considered a Key Personnel one; therefore, no job description is being provided.

43. Pg 19 PWS 3.2.3 Facilities Coordinators Is the government expecting the contractor to provide one Facilities Coordinator at each specific building?

43 Answer It is up to the offeror to propose this number based on their approach