017839 project record documents.pdf

F5W61607 Combined Support Maintenance Shop - Phase II Ohio Army National Guard Rev. 0 Defense Supply Center Columbus, Ohio 30 January 2009 Bid Final

PROJECT RECORD DOCUMENTS 017839 – 1

SECTION 017839 - PROJECT RECORD DOCUMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for Project Record Documents, including the following:

1. Record Drawings.

2. Record Specifications.

3. Record Product Data.

B. Related Sections include the following:

1. Section 017700 "Closeout Procedures" for general closeout procedures.

2. Section 019313 "Operation and Maintenance Manuals" for operation and main-tenance manual requirements.

3. Divisions 02 through 34 Sections for specific requirements for Project Record

Documents of the Work in those Sections.

1.2 SUBMITTALS

A. Record Drawings: Comply with the following:

1. Number of Copies: Submit two set(s) of marked-up Record Prints.

2. Number of Copies: Submit copies of Record Drawings as follows:

a. Initial Submittal: Submit one two set(s) of corrected Record Transparencies and two set(s) of marked-up Record Prints. Contracting Officer will initial and date each transparency and mark whether general scope of changes, additional information recorded, and quality of drafting are acceptable. Con-tracting Officer will return transparencies and prints for organizing into sets, printing, binding, and final submittal.

b. Final Submittal: Submit two set(s) of marked-up Record Prints, set(s) of Re-cord Prints for Construction Documents.

B. Record Specifications: Submit two of Project's Specifications, including addenda and contract modifications.

C. Record Product Data: Submit two copies of each Product Data submittal.

1. Where Record Product Data is required as part of operation and maintenance manuals, submit marked-up Product Data as an insert in manual instead of submittal as Record Product Data.

PART 2 - PRODUCTS

Defense Supply Center Columbus, Ohio 30 January 2009 Bid Final

PROJECT RECORD DOCUMENTS 017839 – 2

2.1 RECORD DRAWINGS

A. Record Prints: Maintain one set of blue- or black-line white prints of the Contract Drawings and Shop Drawings.

1. Preparation: Mark Record Prints to show the actual installation where installa-tion varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar en-tity, to prepare the marked-up Record Prints.

a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.

b. Accurately record information in an understandable drawing technique.

c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.

2. Content: Types of items requiring marking include, but are not limited to, the fol-lowing:

a. Dimensional changes to Drawings.

b. Revisions to details shown on Drawings.

c. Depths of foundations below first floor.

d. Locations and depths of underground utilities.

e. Revisions to routing of piping and conduits.

f. Revisions to electrical circuitry.

g. Actual equipment locations.

h. Duct size and routing.

i. Locations of concealed internal utilities.

j. Changes made by Change Order/Modification.

k. Changes made following Contracting Officer's written orders.

l. Details not on the original Contract Drawings.

m. Field records for variable and concealed conditions.

n. Record information on the Work that is shown only schematically.

3. Mark the Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. If Shop Draw-ings are marked, show cross-reference on the Contract Drawings.

4. Mark record sets with erasable, red-colored pencil. Use other colors to distin-guish between changes for different categories of the Work at same location.

5. Mark important additional information that was either shown schematically or omitted from original Drawings.

6. Note Change Order numbers, and similar identification, where applicable.

B. Record Transparencies: Immediately before inspection for Certificate of Final Accep-tance, review marked-up Record Prints with Contracting Officer. When authorized, prepare a full set of corrected transparencies of the Contract Drawings and Shop Drawings.

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PROJECT RECORD DOCUMENTS 017839 – 3

1. Incorporate changes and additional information previously marked on Record Prints. Erase, redraw, and add details and notations where applicable.

2. Refer instances of uncertainty to Contracting Officer for resolution.

3. Contracting Officer will furnish Contractor one set of transparencies of the Con-tract Drawings for use in recording information.

4. Print the Contract Drawings and Shop Drawings for use as Record Transparen-cies. Contracting Officer will make the Contract Drawings available to Contrac-tor's print shop.

C. Record CAD Drawings: Immediately before inspection for Final Acceptance, review marked-up Record Prints with Contracting Officer. When authorized, prepare a full set of corrected CAD Drawings of the Contract Drawings, as follows:

1. Format: Same CAD program, version, and operating system as the original Contract Drawings.

2. Incorporate changes and additional information previously marked on Record Prints. Delete, redraw, and add details and notations where applicable.

3. Refer instances of uncertainty to Contracting Officer for resolution.

4. Identification: As follows:

a. Project name.

b. Date.

c. Designation "PROJECT RECORD DRAWINGS."

d. Name of Contracting Officer.

e. Name of Architect.

f. Name of Contractor.

2.2 RECORD SPECIFICATIONS

A. Preparation: Mark Specifications to indicate the actual product installation where in-stallation varies from that indicated in Specifications, addenda, and contract modifica-tions.

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected.

3. Record the name of manufacturer, supplier, Installer, and other information nec-essary to provide a record of selections made.

4. For each principal product, indicate whether Record Product Data has been submitted in operation and maintenance manuals instead of submitted as Re-cord Product Data.

5. Note related Change Orders and Record Drawings where applicable.

2.3 RECORD PRODUCT DATA

A. Preparation: Mark Product Data to indicate the actual product installation where in-stallation varies substantially from that indicated in Product Data submittal.

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PROJECT RECORD DOCUMENTS 017839 – 4

1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.

2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation.

3. Note related Change Orders, Record Specifications, and Record Drawings where applicable.

2.4 MISCELLANEOUS RECORD SUBMITTALS

A. Assemble miscellaneous records required by other Specification Sections for miscel-laneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference. Submit completed DD Form 1354 to Contracting Officer.

PART 3 - EXECUTION

3.1 RECORDING AND MAINTENANCE

A. Recording: Maintain one copy of each submittal during the construction period for Project Record Document purposes. Post changes and modifications to Project Re-cord Documents as they occur; do not wait until the end of Project.

B. Maintenance of Record Documents and Samples: Store Record Documents and Samples in the field office apart from the Contract Documents used for construction.

Do not use Project Record Documents for construction purposes. Maintain Record Documents in good order and in a clean, dry, legible condition, protected from dete-rioration and loss. Provide access to Project Record Documents for Contracting Offi-cer's reference during normal working hours.

END OF SECTION 017839