Preproposal_Meeting_Minutes.pdf

Preproposal Meeting Minutes Location: 175th Wing Headquarters Multi-purpose Room

Date: February 11, 2016

Time: 1300

Attendees: Reference attendance roster for vendors. Briefer: Julie Hitch & SMSgt Dombkiewicz DG: Col Vogel, Col Tracy

Agenda items

1. Briefing initiated by Julie Hitch. Welcome salutation extended to vendors and introduction of distinguished guest, government party, and briefers. Second briefer is SMSgt Michael Dombkiewicz

2. Rules communicated that magnitude of contract will only be discussed. Specifics to contract value are prohibited.

3. Maryland Departmental Environment permits are available. Briefer explained vendors are responsible for acquiring other permits as needed.

4. Vendors encouraged having strong emphasis on solicitation details.

5. The difference between exercise options and bid options were set apart and explained by briefer.

6. Instructions for submitting bids proposals explained. Mail-in bids are sent to warehouse. Vendors may walk in bids beginning at 1430 and No Later Than 1600 on March 16, 2016. No bids will be accepted after 1600 of bid day. Emphasis on gate access and time management for bid submittal re-iterated.

7. Briefer explained the difference between Best Value and Lowest Price Technically Acceptable

8. Vendors informed that site visit slide presentation will be posted to Federal Business Opportunities.

9. Format requirement for bid submittal explained. 1 original, 3 copies, and 2 compact discs have to be submitted.

10. Section 21 (self-rating) process explained by briefer.

Questions

1. Are we posting the attendance roster to FBO? Yes

2. Is the Wing going to have facility clearances or require escort? Will post answer once received from Security Office.

3. Are bid bonds required, and when are funds available for project? Bid bonds are not required for this project and funds are available.

4. Will there be short list available? Are we setting a competitive range? Per the solicitation, a competitive range will not be established.

5. Will the price be set to all CLINS? All CLINs must be filled out and will be reviewed for pricing during the evaluations.

6. Will the questions be answered by Feb 26th? Will we answer questions after Feb 26th? Questions will be due Feb 26th. Questions after Feb 26th will not be addressed. As questions are answered, they will be posted to FBO and all questions will be answered by 4 Mar 2016.

7. How do you gain access to FBO documents? You have to be logged in and access has be granted.

8. Can the documents be posted on a public bid board? No

9. Can C-CAS and PPIRS be used for review? Yes, the Government will use all resources available to conduct evaluations.

Agenda items