Draft_DLA-Richmond_PWS_3_July_2018.docx

Performance Work Statement DLA-Richmond Environmental Restoration Program

1 June 2018

1.0 Background and Introduction

Defense Supply Center Richmond, also known as DLA Aviation, supports more than 1,300 major weapon systems as the military's primary source for more than 1.3 million repair parts and operating supply items. More than 444,000 of these items are aviation parts, including spares for engines on fighters, bombers, cargo aircraft and helicopters; airframe and landing gear parts; flight safety equipment; and propeller systems.

The United States government purchased the land from private owners in 1941, and construction activities began in September of that year. The installation was activated as t h e R i c h m o n d Quartermaster Depot on 1 January 1942, after the United States government purchased the land from private land owners in 1941. In 1943, the installation became the Richmond Armed Service Forces Depot. The Quartermaster Branch Depot was established on-site in 1949, followed by the U.S. Army General Supply Center in 1958. DLA began overseeing operations in 1962, when the installation became known as the Defense General Supply Center (DGSC). In 1996, the installation was renamed the Defense Supply Center Richmond.

Past operations at the installation have encompassed a variety of industrial operations including the following: tent, refrigerator, and parachute repair; military vehicle and equipment overhauling; automotive engine repair and rebuilding; sanitary and industrial waste treatment and disposal; helmet refurbishing; gas cylinder refurbishing and replenishing; firefighter training; and hazardous chemical storage, recoupment, and shipping.

Current missions at the installation include the following:

• Managing, controlling, storing, and distributing general military, administrative, and other supplies worldwide for DLA

• Recovering industrial chemicals

• Refurbishing and refilling chemical gas cylinders

• Storing and supplying operational and maintenance parts for military aircraft

• Disposing of excess inventory

• Maintaining and storing military and government vehicles

• Storing and distributing maps to DoD installations and other government agencies worldwide

• Providing professional development and training opportunities for Government supply and inventory specialists

• Maintaining the U.S. Army’s National Technical Information System for hazardous substances.

Past industrial operations at the installation have resulted in the use, storage, management, inadvertent release, and/or disposal of hazardous materials, such as chlorinated solvents, petroleum products, and wastewater treatment sludge. In addition, past storage operations at the installation have led to the accidental release of these and other hazardous materials, such as PAHs, pesticides, petroleum hydrocarbons, PCBs, and metals.

An initial assessment was completed in August 1981, and indicated potential soil impacts at six Operating Units (OUs) and possible groundwater impacts at three OUs. During 1982, the U.S. Army Environmental Hygiene Agency (USAEHA) investigated the hydrogeologic setting, and identified two areas of significant groundwater impacts associated with the Area 50 landfill and the former Fire Training Area (FTA), and installed monitoring wells in the vicinity of the most impacted areas. Elevated groundwater concentrations of chlorinated volatile organic compounds (CVOCs) such as trichloroethylene (TCE), tetrachloroethene (PCE), and chlorobenzenes were detected and compared to VDEQ Groundwater Quality Standards. A third possible source of groundwater impacts was determined to be the National Guard Area (NGA). Subsequent investigations showed CVOC constituents in both the upper and lower water bearing units (WBUs) east of Area 50, extending to and beyond the eastern boundary of the installation.

Initial testing of residential water wells near the installation was performed between 1982 and 1984. In 1984, chloroform was detected, but the concentration was well below the USEPA limit for drinking water. Trace amounts of 1, 1, 1-trichloroethane (TCA) and 1, 1-dichloroethane (DCA) were also detected. Monitoring wells were installed off-installation to the east of NGA. Off-installation wells were analyzed, along with the associated NGA and Area 50 monitoring wells, during subsequent investigations of the hydrogeology and the extent of potential groundwater impacts between 1985 and 1987.

Based on the results of these investigations, the installation was officially placed on the NPL in 1987 with a Hazard Ranking System score of 33.85 due to CVOCs in on-site groundwater, potential off-site migration of CVOC-contaminated groundwater, and groundwater discharge into surface water. In 1990, USEPA, VDEQ, and DGSC (now DSOR) entered into a Federal Facilities Agreement (FFA) to continue monitoring the installation, and develop and implement remedial action plans. Thirteen OUs were ultimately defined for the IRP.

An RI was initiated in 1986 to characterize the nature and extent of CVOCs in soil at four OUs:

The acid neutralization pits (ANPs - OU 5) were investigated as a possible CVOC source area.

The groundwater plumes associated with soil impacts were considered separately from the soil OUs:

An installation wide pesticide monitoring study was completed in 1986 by USAEHA and identified three additional possible areas of concern:

These areas were identified due to the various pesticide residues (i e., DDT, chlordane, Heptachlor, arsenic) discovered in the surface soils and storm drain sediments. In 1992, an area of PAH impacts was encountered near the FTA, which was associated with a past fuel oil release from an aboveground storage tank. This area was designated as OU 13. An IRA for OU 6, consisting of a groundwater extraction, CVOC treatment, and discharge system, began operating in 1996. This area was designated as OU 9.

Since 2000, DSCR has been integrating RIs and Focused Feasibility Studies for source and groundwater OUs. RI/FFSs have been conducted as part of a comprehensive, installation wide completion strategy recognizing the interdependence of soil and groundwater impacts. This strategy involves:

The Contractor shall be responsible for fully executing this Firm-Fixed Price Contract in accordance with this Performance Work Statement (PWS). Work to be accomplished includes, but is not limited to, ground water sampling, conducting remedial action(s), updating the community involvement and management action plans, conducting vapor intrusion sampling, maintaining land use controls, and monitoring well installation and abandonment, which the United States Government is statutorily responsible; and assumes contractual liability and responsibility for the achievement of the contract service requirements for the sites at DLA-Richmond identified in this PWS.

The Contractor must possess all the required expertise, knowledge, licenses, permits, equipment and tools required to execute the requirements of this PWS in accordance with established industry standards, including review and/or approval by a licensed Professional Engineer (P.E.). The Contractor must have the capability and experience to perform, or provide, a wide range of investigative, remedial design, and remediation services required for hazardous substance and waste sites. Work may include site optimization studies and remediation of the contaminated sites.

Certain pollutants or contaminants (P/C) are an issue at the sites covered by this PWS. Remediation shall be conducted pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended by the Superfund Amendments and Reauthorization Act (SARA), and/or National Oil and Hazardous Substances Contingency Plan (NCP) requirements, with regulatory coordination, as appropriate, with the Virginia Department of Environmental Quality and the United States Environmental Protection Agency (USEPA) Region 3.

2.0 Types of Services Required

This PWS includes broad-spectrum A-E services. These services include, but are not limited to:

3.0 Performance Objectives and Standards

The Contractor shall be required to furnish all labor, materials, and equipment necessary to meet the performance objectives and standards identified in Table 1 below. All Periods of Performance are from Notice to Proceed (NTP).

Table 1: Performance Objectives Summary

· Draft Work plan, Health & Safety Plan, Accident Prevention Plan, QAPP, and Optimized Site Wide Long Term Monitoring Plan within no more than 90 calendar days of Task Order award

· Final Work plan within no more than 60 calendar days of receipt of EPA Region 3 and VDEQ comments on the draft/final for all tasks in this PWS.

Army acceptance through the Contracting Officer’s Representative (COR).

CLIN0002 – Complete approved documents and activities in FY 19 for the following:

· Provide Admin record, Monthly Progress Reports, Quarterly Fact Sheets. Support and participate in bi-weekly conference calls

· Update the Management Action Plan and Community Relations Plan with a 1 year POP including reporting. Support and attend four Planning and RAB meetings in Richmond, VA. Complete annual land use controls (LUC) and repairs for OU-6/-7/-8 in conjunction with annual inspections at OU’s: 1, 2, 3, 6, 7, 8, 10, 11, 12, 13, & PX, per the LUC Implementation Plan.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0003 – In FY 19, complete Annual Ground Water Sampling at OU-6 for one year, with 18-month POP for reporting for each task of GW sampling. One round of up to 139 samples (including duplicates and blanks) and 3 creek samples. Analytes are VOCs& SVOCs for all wells, with 12 wells to also have PAHs, PCBs, Pesticides, metals alkalinity, anions, TOC and dissolved gases. One report annually combined with report with shape files for OU7 monitoring. Roughly 99 samples are upper WBU, 35 Samples are lower WBU, and 5 samples are in saprolite. Evaluate and optimize existing impacted EVO wells to include up to 10 new monitoring wells.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0005 – IN FY 19 complete Annual Ground Water Sampling at OU-7 for one year, with 18-month POP for reporting. Collect up to 103 samples once (per year) for VOCs, alkalinity, anions, TOC, dissolved gases (limited to 12 samples), SVOCs, PAHs, PCBs, pesticides, metals, 2,3,7,8 - TCDD includes three surface water samples from Kings Island Creek. Approximately 16 wells (18 samples) are in saprolite, all other Wells are Lower WBU. One report combined, including shape files, with report for OU6 Monitoring. Evaluate and optimize existing impacted EVO wells to include up to 3 new monitoring wells.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0006 – In FY 19, complete one round of vapor intrusion sampling at one vapor monitoring point interior of Building 72 (OU-7). Contractor shall sample for O2, CO2, CH4, H2S, CO, VOC ppm, using field equipment such as GEM 200 and MultiRAE.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0007 – In FY 19 to further refine the fence line area of the OU8 conceptual site model, perform a two-well long term pumping test for a period of twelve months within the OU-8 plume to further determine available groundwater pumping rates, radius of influence, contaminant flow, and groundwater velocity.

· Continuous operation with performance monitoring for a period of twelve months, reporting results via tech memo on a monthly basis.

· 2 additional fence line monitoring events

· Pump test evaluation annual final report due within 2 months after completion of 12 month operation

· Complete well survey for all monitored wells

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0008 – In FY 19 complete Biannual Ground Water Sampling and vapor monitoring at OU-08 for one year, with 2-year period of performance (POP) for reporting.

Collect up to 80 samples (90 minus 10 removed by LTMO) twice a year for VOCS, alkalinity, anions, TOC, dissolved gases and field parameters, plus those required quarterly in the OU-8 Sampling Plan. One Annual Report for all events. Well Repair is anticipated at two wells per year based on historical requirements. Two to three wells are lower WBU per event, all others are upper WBU.

Perform quarterly vapor monitoring at 37 VMP’s (per May 2013 approved Remedial Design Work Plan), with up to 5 vapor samples lab analyzed (TO-15), if warranted.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0010 OPTION 1– In FY 20, complete approved documents and activities as specified in CLIN0002, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0012 OPTION 3 – In FY 20 complete Ground Water Sampling at OU 06, as specified within CLIN 0003, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0013 OPTION 4 – In FY 20, Complete Ground Water Sampling at OU07, as specified within CLIN 0005, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN00014 OPTION 5 – In FY 20 complete one round of vapor intrusion sampling at one vapor monitoring point interior of Building 72 (OU-7), as specified in CLIN0006 with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0016 OPTION 7 - In FY 20 complete Biannual Ground Water Sampling and vapor monitoring at OU-08 for one year as specified in CLIN 0008, with 2-year period of performance (POP) for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0018 OPTION 9 – In FY 21 complete approved documents and activities as specified in CLIN0002, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0021 OPTION 12 – In FY 21 Complete Ground Water Sampling at OU07, as specified within CLIN 0005, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0022 OPTION 13 - In FY 21 complete one round of vapor intrusion sampling at one vapor monitoring point interior of Building 72 (OU-7), as specified in CLIN 0006, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0024 - OPTION 15 - In FY 21 complete Biannual Ground Water Sampling and vapor monitoring at OU-08 for one year as specified in CLIN 0008, with 2-year period of performance (POP) for reporting,.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0026 OPTION 17 – In FY 22 complete approved documents and activities as specified in CLIN 0002, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0029 OPTION 20 – In FY 22, Complete Ground Water Sampling at OU07, as specified within CLIN 0005, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0030 - OPTION 21 - In FY 22, complete one round of vapor intrusion sampling at one vapor monitoring point interior of Building 72 (OU-7), as specified in CLIN0006, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0034 - OPTION 25 – In FY 23 complete approved documents and activities as specified in CLIN0002, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0037 OPTION 28 – In FY 23, Complete Ground Water Sampling at OU07, as specified within CLIN 0005, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0038 - OPTION 29 – In FY 23, complete one round of vapor intrusion sampling at one vapor monitoring point interior of Building 72 (OU-7), as specified in CLIN 0006, with 16-month POP for reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0046 – OPTION 37 - To further refine the fence line area of the OU6 conceptual site model, perform a 4 well long term pumping test for a period of twelve months within the OU-6 plume to further determine available groundwater pumping rates, radius of influence, contaminant flow, and groundwater velocity.

· Continuous operation with performance monitoring for a period of twelve months, reporting results via tech memo on a monthly basis.

· Pump test evaluation annual final report due within 4 months after completion of 12 month operation Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN047 OPTION 38 - To further refine the fence line area of the OU7 conceptual site model, perform a one-well long term pumping test for a period of twelve months within the OU-7 plume to further determine available groundwater pumping rates, radius of influence, contaminant flow, and groundwater velocity.

· Continuous operation with performance monitoring for a period of twelve months, reporting results via tech memo on a monthly basis.

Pump test evaluation annual final report due within 2 months after completion of 12 month operation Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

CLIN0051 OPTION 42 - Based upon performance monitoring results from CLIN 0012, plan and implement an optimized round of ERD injections and performance monitoring at OU 06, with a 16-month POP including reporting.

Army acceptance through the COR and EPA Region 3 and VDEQ acceptance (e.g., receipt of documentation confirming acceptance of Final Document).

There may be multiple deliverables for each performance objective. Final decisions regarding the adequacy of deliverable completion resides with the COR, with appropriate acceptance and approval of necessary documentation by EPA Region 3 and VDEQ consistent with applicable regulatory drivers listed in Section 1.0 of this PWS.

4.0 Project Management

This work will require careful coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of the DLA's project stakeholders and decision-makers. The Contractor shall be responsible for the following project management activities:

4.1ProjectManagement Plan

The Contractor shall develop and maintain a detailed Project Management Plan (PMP). The PMP shall specify the project schedule, technical approach and resources required for the planning, execution, and completion of the performance objectives. The first draft of the PMP shall be due within thirty (30) calendar days of contract award. The draft PMP, and subsequent revisions shall be subject to Army review and approval, through the COR. The final PMP shall be due within 15 calendar days of receipt of COR comments on the draft PMP.

The PMP shall identify and implement a means for providing project status reports to the COR. The PMP shall address the frequency and content of status reports.

The PMP will reflect current progress towards achievement of the performance objectives.

4.2ProjectSchedule

The PMP will maintain a current Activity-Based Schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and logically sequenced to support and manage completion of the performance objectives in this PWS. All performance objectives must be completed within the time frame specified in Table 1 above. The project schedule must take into account the existing or future schedules developed under the applicable regulatory drivers listed in Section 1.0 of this PWS. The project schedule should show coordination between the Contractor and the COR to ensure that the proposed project schedule does not conflict with other Contractor activities on site, or interrupt DLA mission activities.

4.3 Milestone Presentations

N/A

4.4 Environmental Requirements

The following shall be identified; all applicable federal, state and local laws and regulations; applicable DLA- specific orders, agreements, or rules; and perform its work in accordance with said authorities. All activities performed by the Contractor’s personnel, sub-contractors and suppliers are executed in accordance with said authorities. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the COR and DLA telephonically and then by written notice. Nothing in this contract shall relieve the Contractor of its responsibility to comply with applicable laws and regulations. The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish the work. When the work to be performed requires facility clearances, such as digging or drilling permits (allow 5 days to process), the Contractor shall obtain such clearances and/or permits, with the assistance of the DLA point of contact, prior to any drilling or excavating operations. The Contractor shall coordinate all such work with the DLA Environmental Office personnel prior to performing work. Contractors on environmental sites are required to perform their own utility checks based on DLA-supplied utility maps. The Contractor shall comply with all DLA- or site-specific time and procedural requirements (federal, state, and local) described in the permits obtained. The Army technical experts will also independently review Contractor work to ensure compliance with all applicable requirements.

The Contractor shall review and fully understand "Executive Order 13423 -- Strengthening Federal Environmental, Energy, and Transportation Management,” in particular those requirements pertaining to environmental management system (EMS). The Contractor shall also be required to review and adhere to the DLA's environmental management system, including the environmental policy and significant aspects / impacts.

The Contractor shall consider and implement green response/remediation strategies and applications to maximize sustainability, reduce energy and water usage, promote carbon neutrality, promote industrial materials reuse and recycling, and protect and preserve land resources, consistent with DOD’s Policy on Consideration of Green and Sustainable Remediation Practices in the Defense Environmental Restoration Program. The Contractor shall present green remediation options and approaches in its work plans.

4.5 Health and Safety Requirements

Prior to beginning any field work, the Contractor shall prepare and implement a written Safety and Occupational Health (SOH) Program which includes an Accident Prevention Plan (APP) and Site Safety and Health Plan (SSHP). The SOH program shall be compliant with federal, state, and local laws and regulations and accepted by USACE. As a minimum, the APP and SSHP shall be prepared in accordance with Engineering Manual (EM) 385-1-1, Appendix A (APP), Section 28.B (SSHP), and include all other pertinent sections of the manual. The APP and SSHP must be submitted to USACE at least 30 days prior to beginning work. The Contractor shall ensure that its sub-contractors, suppliers and support personnel comply with the approved plans.

The APP shall be developed and submitted by the Contractor in the format provided in Appendix A of EM 385-1-1. Each element/sub-element outlined in Appendix A shall be addressed in the order that they are provided in the manual.

As a minimum, the SSHP shall contain the following elements: site description and contaminant characterization, safety and health hazard(s) assessment and risk analysis, safety and health staff organization and responsibilities, site specific training and medical surveillance parameters, personal protective equipment (PPE) and decontamination facilities and procedures to be used, monitoring and sampling required, safety and health work precautions and procedures, site control measures, on-site first aid and emergency equipment, emergency response plans and contingency procedures (on-site and off-site), logs, reports, and record keeping. Training and medical screening per 29 CFR 1910.120(e) is required for the contract.

The Contractor is responsible for the accuracy and completeness of submittals. Any costs incurred due to multiple submittals of documents caused by inaccuracy, lack of coordination, and/or checking will be the sole responsibility of the Contractor. Acceptance actions taken by the Government shall in no way relieve the Contractor of their responsibility to comply with all applicable federal, state, local regulations and quality control requirements.

The Army reserves the right to stop work under this contract for any violation of the APP/SSHP at no additional cost to the Army. The Contractor, authorized DLA personnel, and the COR have the responsibility to initiate a stop work order immediately if the work is considered to be a serious threat to the safety and/or health of workers, other personnel, or the environment. Authorized DLA personnel include DLA safety officers, Environmental Division personnel, and commend personnel with responsibility for overall DLA operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO. Once the Army verifies through the COR that the violation has been corrected, the Contractor shall be able to continue work

4.6 Quality Management

The Contractor must ensure that the quality of all work performed or produced under this contract meets Army approval, through the COR. Quality control/assurance plans must be prepared and approved by the COR prior to performance of physical work.

4.7 Quality Control

Quality Control (QC) shall be provided by the Contractor whenever sampling or analysis for chemical constituents is required. Quality control for traditional soils or geotechnical testing shall also be included. All sampling and analysis shall comply with the requirements of the most recently approved DoD Quality Systems Manual (QSM). The laboratory (ies) to be used by the Contractor shall be DoD Environmental Laboratory Accreditation Program (DoD ELAP) certified or equivalent. The Contractor may establish an on-site testing laboratory at the project site if determined necessary by the Contractor. However, on-site testing laboratory (ies) shall be DoD ELAP certified or equivalent and meet the requirements of USEPA, specific state regulator requirements, and all requirements of the most recently approved DoD Quality Systems Manual (QSM).

Following contract award and during project implementation, the Contractor shall develop and submit documentation of project-specific quality assurance (QA) and QC activities prepared in accordance with the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP). The Government will review and return the quality systems documentation, with comments, indicating acceptance or rejection. If necessary, the Contractor shall revise the documentation to address all comments and shall submit the revised documentation to the Government for acceptance. In addition, the Contractor shall develop and submit Quality Control Summary Reports to summarize the quality control details of the contract project. The problems and successes of the work done to control the quality of the chemical measuring activities and other chemically related cleanup activities shall be included in the summary reports.

A typical QA/QC process may involve the Contractor conducting a Quality Management Audit on each phase of a project. The Contractor may randomly select and audit a project site undergoing each phase of work. Examples include:

Auditing each phase of work for a project constitutes a Quality Management Audit. The audit should evaluate compliance with the Scope of Work, the UFP-QAPP, proper implementation of QC procedures, and proper documentation of QC inspections/findings. Results of each phase of the audit should be captured in a format to document deficiencies and subsequent corrective actions. The Contractor may compile the audit results from all phases of work into a QA Management Assessment Report.

4.8 Project Repository and Administrative Record

The Contractor shall update at least annually a multimedia (i.e., both paper and electronic format) project repository of all project-related information to ensure that pertinent documentation and data are available for project reviews, and to provide a clear record of the approach utilized in order to support final decisions and remediation completion. This repository is the property of the DLA and available to the DLA upon request by the COR or KO. A project repository is currently maintained at: Chesterfield Public Library, 9501 Lori Rd, Chesterfield, VA 23832, (804) 748-1604. "Project-related information" includes all previous environmental restoration documentation of a technical nature developed by the DLA and previous Contractors for the sites specified in this PWS, and all the documentation developed by the Contractor in order to achieve the performance objectives specified in this PWS. Documents generated prior to services being provided under this PWS are not expected to be stored in electronic format; however, all documents generated by the Contractor shall be maintained in multi-media form.

The Contractor shall also update the repositories in coordination with LABAT environmental, who oversees the record, for the Administrative Record for CERCLA activities established at: www.adminrec.com, as needed. The project repository and Administrative Record shall be updated by the Contractor, and made available to the public, for the duration of the contract. Final electronic document files must be in text-searchable PDF format and be accompanied by defined metadata for upload onto the website listed above. The DLA, through the COR, will provide the metadata field requirements for all documents to the Contractor. The Contractor also shall maintain the data repository with a logical data structure, and maintain and make available the analytical data for the website and the spatial data for the site (GIS and CAD).

4.9 Monthly Status Reports

The Contractor shall submit by the 10th day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative; (2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by the report; (4) Date of the report;

(5) Contract completion date;

(6) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(7) Summary of accomplishments for the report month and planned accomplishments for the following month; (8) Indicate whether you are on or off schedule; reason for delay if applicable.

(9) Problems encountered during the period. Are the problems resolved or still outstanding? What corrective action, if applicable.

(10) Safety reporting including field exposure hours and recordable and/or reportable accidents; (11) Record of deliverables submitted;

(12) Record of communication, correspondence, and invoices;

(13) Estimate of percentage complete for each task and overall percentage complete; (14) Personnel changes, and,

(15) If applicable an updated network analysis schedule.

Reports shall be submitted to the COR in hard copy as well as via email. Email attachments, if any, shall be in Adobe pdf or MS Word format only. Email submittals shall include the project manager, DLA, and emdc.admin@usace.army.mil on the cc line. The subject of the email shall be the contract number with task order followed by “Monthly Progress Report” followed by the year and month of the report (for example “W912DR-99-D-9999 9999 Monthly Progress Report YYYY MM”).

4.10 Additional Site Plans

Prior to beginning any field work the Contractor shall prepare any additional plans or documents (e.g., sampling and analysis plans, quality assurance project plan, waste minimization plans, health and safety plans) consistent with the applicable regulatory drivers listed in Section 1.0 of this PWS, and any other agreements, orders, or regulations that apply to the DLA and sites. These plans and documents shall be subject to DLA review and approval, through the COR.

4.11 Protection of Property

The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by the Contractor incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or reimbursement is made by the Contractor sufficient to restore or replace the property. The Contractor will not be responsible for costs due to damage caused by DLA personnel.

4.12 Project Stakeholders

For the purposes of this PWS, project stakeholders will include but are not limited to:

4.13 Regulatory Involvement

All EPA Region 3, VDEQ, and other required regulatory agency coordination shall be approved by the DLA through the COR. The Contractor shall provide the necessary support to initiate, schedule, and address all regulatory aspects of the project (e.g., organizing discussions with regulators concerning site response objectives and completion requirements, obtaining regulator comments on site documents and appropriately addressing them, and obtaining written documentation of remediation completion from the EPA Region 3 and VDEQ for all of the sites identified in this PWS). The DLA and COR, or designee, will attend and represent the DLA at all meetings with the EPA Region 3 and VDEQ. With approval of the DLA and COR, the Contractor may also informally discuss remediation issues with regulators and provide an after-action report back to the DLA and COR. The DLA will be the signature authority for all regulatory agreements and remediation documentation. The Contractor should expect to attend quarterly meetings, most likely in Philadelphia, PA, at the EPA Region III office.

4.14 Public Involvement

All public participation coordination shall be approved by the DLA through the COR. The Contractor shall provide the necessary support to initiate, schedule, and address all public participation aspects of the project (e.g., preparation of briefings, presentations, fact sheets, newsletters, articles/public notices to news media, and notifications to RAB members). The Contractor shall be responsible for requesting and addressing all public comments consistent with the applicable regulatory drivers. The DLA and COR, or designee, will attend and represent the DLA at all meetings with the public.

Contractors should note that the DLA currently has an active RAB.