W912CL20R0003 Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment issued to answ er additional received questions and provide a conformed copy of the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CL20R0003

X 9B. DATED (SEE ITEM 11)

26-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Sep-2020

CODE 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

410TH CONTRACTING SUPPORT BRIGADE - RCC

REGIONAL CONTRACTING CENTER AMERICAS

ASCC-AMF-4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

W912CL

W912CL20R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

CONTINUATION OF BLOCK 14

Amendment 0003 Questions & Answers:

Q42. Reference Part 1, paragraph 1.6.4, Hours of Operation and Section L, paragraph 1.3.2 Staffing Plan. What are the historical documented over time requirements?

A42. Historically, the over time was not documented in any invoice to the Government.

Q43. Reference DD254 and Part 1, paragraphs 1.6.7.4 and 1.6.7.4.1, Personnel Security Clearance Requirements. Is the reference to top secret cleared contractor employees in paragraph 1.6.7.4.1 in error? It conflicts with the DD254 and paragraph 1.6.7.4 which indicate personnel security clearances shall be at the secret level.

A43. Yes, remove “top” from 1.6.7.4.1.

Q44. Reference Part 5, paragraph 5.5.1, Administrative Support. Please confirm that no administrative support personnel require a security clearance. If one is needed, then to what level?

A44. The Site Manager and Alternate Site Manager require Secret security clearance. Any individual privy to all of the same data should have the same Secret clearance level. It is the Contractor’s decision as to what personnel perform administrative support tasks described in section 5.5. Those tasks may be performed by the Site Manager or Alternate Site Manager, so “administrative support personnel” may require a Secret security clearance.

Q45. Reference DD254. Block 11 states:

The Contractor will:

b. receive and store classified documents only Block 13, 2nd note states:

Contractor will not generate or store any classified information.

Is 11(b) in error? If not, please clarify.

A45. Yes, 11.b. is in error. The Contractor will not receive or store classified documents.

Q46. The solicitation states, “Elements of an Acceptable Technical Proposal include, but not limited to.” Would the Government provide all elements of an acceptable Technical Proposal for evaluation?

A46. The previous paragraph identifies evaluation as a subjective review of each Management & Staffing Plan to determine if the proposal demonstrates clear understanding of the PWS requirements and includes the elements set forth in the Technical Proposal section of the Addendum to 52.212-1. The listed elements are ways in which an offeror can demonstrate understanding of the PWS requirements. It is not the Government’s intent to provide the minimum threshold for technical acceptability as an LPTA acquisition.

Q47. Are there areas for changing rooms, dining rooms, showers, for work personnel?

A47. Billeting is provided for U.S. personnel per 3.2.1.

Q48. Please clarify if there is an expectation to have on site in billeting both the site manager and alternate site manager full time. PWS 1.6.10.1.5 is open to interpretation that the site manager is required on site and the alternate is also required. If both site & alternate are not available, then a 2nd alternate is required to be onsite within 48 hours.

A48. The location of the alternate (and/or 2nd alternate) site manager is at the discretion of the offeror, so long as the requirement of PWS 1.6.10.1.5 is met. Billeting of the alternate site manager is available IAW PWS 3.2.1 and would be included in the Staffing Plan per 1.3.2 of the Addendum to 52.212-1.

Q49. Can the Work Breakdown Structure be included outside of the 20 page count?

A49. No. See Q&A 54 and Q&A 66.

Q50. Does the person attending the site visit have to be a US Citizen or can the person be Colombian.

A50. There is no requirement for the person attending the site visit to be a U.S. Citizen. However, the site visit will be conducted in English only, and all questions resulting from the site visit must be submitted in English to nathanial.d.gaunt.civ@mail.mil and dion.d.benton.civ@mail.mil.

Q51. Is it the Government’s intent that offerors include PII information, i.e. JPAS/DISS, Colombian driver’s licenses, etc. in the proposal?

A51. PII may be required to prove Secret clearance level of the Site Manager / Alternate Site Manager. Any other PII can be redacted as appropriate.

Q52. If PII is included in the proposal, what classification markings should offerors use to protect this information?

A52. For Official Use Only.

Q53. Amendments 0001 and 0002 provide Q&A that alter the solicitation. Wil the Government release a conformed solicitation that includes all updates through Amendments 1 and 2?

A53. Yes, a conformed copy of the solicitation is provided with Amendment 0003.

Q54. Would the Government allow a Gantt chart on 11” x 17” foldout pages with each 11” x 17” page counting as 1 page.

A54. Yes. Use of 11” x 17” pages limited to Gantt chart or similar Work Breakdown Structure depiction, included in 40 page limitation per Q&A 66.

Q55. If A54 is no, could the Gantt chart be excluded from the 20 page limitation as an Appendix to the Technical Proposal?

A55. N/A, see A54.

Q56. Amendment 0001 modified the Base Year from 6 months to 11 months without changing the NTE values of CLINs 0002 and 0003. Was this an oversight or are the same NTE plug numbers from the original RFP to be used for the 11 month period of performance?

A56. The NTE plug numbers have been updated to reflect the 11 month period of performance.

Q57. Can the Government confirm that Phase-In, CMR, and Certificate of Compliance Plan (PWS 5.11-5.13) can be addressed outside of the WBS?

A57. Yes.

Q58. Can PWS 5.11-5.13 be addressed in the body of the Technical Volume?

A58. Yes.

Q59. Is a full technical approach to Phase-in and Phase-out required, or how these tasks would be managed?

A59. How the Phase-in and Phase-out tasks would be managed is acceptable instead of a full technical approach.

Q60. Will the Government allow five (5) more pages to the Technical Volume page count?

A60. Page count increased to 40. See Q&A 66.

Q61. Where can offerors find the number of repairs and preventive maintenance actions referenced under PWS 5.2 performed under the incumbent contract?

A61. Quantities of repairs and preventive maintenance actions are not available. PWS 1.2 identifies the quantity and types of buildings, most of which have air conditioners that may need repair. Noted at A19 in Amendment 0001, due to fluctuating quantities of rotational units on site and varying situations that may not repeat, historical data is not a good indicator of future requirements. Offerors may review Attachment 5 GFP list to see types of equipment that would require preventive maintenance.

Q62. Where can offerors find the number of VIP events that occur on contract?

A62. There are no known VIP events scheduled on or after February 28, 2021 at this time. Historical data or averages are not a good indicator of future requirements.

Q63. A thorough work breakdown structure requires an extended page count. Request the Government exclude this element from the 20 page maximum similar to resumes, certifications and licenses.

A63. Page count extended to 40 pages including work breakdown structure. See Q&A 66.

Q64. Please permit offerors to use font types other than Times New Roman for figures and tables.

A64. Different font type is acceptable but size must be at least 10.

Q65. The solicitation does not mention a Price Narrative that would address assumptions, estimating methodology, etc., providing the Government with no insight as to how the cost/price was built. Would the Government consider and evaluate a price narrative if submitted.

A65. An offeror may submit a price narrative with the Price proposal as data other than certified cost and pricing data for consideration in determining the proposed price fair and reasonable. A price narrative is not required at time of initial proposal. See the final paragraph of 3. Evaluation of Price within the Addendum to 52.212-2.

Q66. Please consider doubling the page allowance for the Technical Proposal.

A66. Page allowance for the Technical Proposal is increased to 40 pages. There will be no further changes, exclusions, or increases to the Technical Proposal size limitation.

Q67. Clarify whether the Staffing Plan requires each individual worker to be identified by name, and whether their relevant qualifications need to be detailed as well.

A67. Identification of individual personnel within the Staffing Plan is required only if known. The Evaluation of Technical does not require identification of individual personnel other than the Site Manager & Alternate for proof of security clearance. For example, a proposal can state “Total quantity of X personnel. Number of Y individuals performing Material Cargo Movement tasks will have forklift license. Number of Z individuals performing facilities maintenance will have HVAC certification” and so on. A Technical Proposal will not be evaluated as Unacceptable for the sole reason of not including the names of proposed employees.

Amendment 0003 Revisions:

The following paragraphs replace the original solicitation paragraphs.

1.6.7.4.1. per Q&A 43.

1.6.7.4.1 The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223- 7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing. The contractor shall conduct drug tests, ensuring all secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 0001. Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $138,000.00

To:

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 0001. Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $253,000.00

CLIN 0003

The CLIN extended description has changed from:

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $1,000.00

To:

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $2,000.00

(End of Summary of Changes)