W912CL20R0003.pdf

SEE ADDENDUM

(No Collect Calls)

W912CL20R0003 26-May-2020

b. TELEPHONE NUMBER

210-295-6015

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 15 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CL9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NATHANIAL D.GAUNT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

410TH CONTRACTING SUPPORT BRIGADE - RCC

REGIONAL CONTRACTING CENTER AMERICAS

ASCC-AMF-4130 STANLEY ROAD STE 320

JBSA FORT SAM HOUSTON TX 78234-2726

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90H3S 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARSOUTH G-3, CD/CNT

DALE PAPKA

LUIS GOMEZ NINO AIR BASE

APIAY, COLOMBIA

TEL: 210-295-6435 FAX:

210-808-9473/9474FAX:

TEL: 210.295.6138 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CL20R0003

Section SF 1449 - CONTINUATION SHEET

NOTES TO OFFERORS

1. This requirement is Subject to Availability of Funds, in accordance with AFARS 5132.702 Policy. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

2. The date for a site visit is not presently scheduled due to COVID-19 pandemic related travel restrictions anticipated through the end of June. An amendment to the solicitation will be issued to announce the site visit date, to include POC information and a cutoff time for requesting base access. All costs associated with the site visit are the responsibility of the attending company. The Government will not reimburse for any costs associated with preparing or submitting a proposal.

3. Questions about the solicitation shall be submitted by email to nathanial.d.gaunt.civ@mail.mil and dion.d.benton.civ@mail.mil by 4:00 p.m. Central on June 12, 2020. A second cutoff for questions is due no later than two business days after the site visit, by 3:00 p.m. Central.

4. Offers/Proposals shall be submitted by email to nathanial.d.gaunt.civ@mail.mil and dion.d.benton.civ@mail.mil.

The local time identified in block 8 is in the Central Time Zone.

5. It is the responsibility of the potential offeror to monitor Federal Business Opportunities (FBO) via beta.SAM.gov for additional information pertaining to this requirement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Months Base Operations Support Services

FFP

Base Operations Support Services to include all services, qualified labor, and indirect costs of performance. All costs associated with performance of specific tasks described in PWS Part 5. Month 6 is 29 days: 1/31/21 - 2/28/21.

FOB: Destination

PSC CD: S216

NET AMT

0002 1 Lot Other Direct Costs

FFP

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 0001.

Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $138,000.00

0003 1 Lot Travel

FFP

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $1,000.00

0004 1 Each Phase-in Period

FFP

Phase-in services IAW PWS 1.6.18.

0005 1 Each Workers' Compensation Insurance

FFP

Invoice once per period, with copy of Agent/Broker's invoice with period of coverage. For more information, see FAR clause 52.228-3, Workers' Compensation Insurance (Defense Base Act).

0006 1 Contractor Manpower Report

FFP

Contractor Manpower Report in accordance with PWS 5.12.

1001 12 Months OPTION Base Operations Support Services

FFP

Base Operations Support Services to include all services, qualified labor, and indirect costs of performance. All costs associated with performance of specific tasks described in PWS Part 5.

1002 1 Lot OPTION Other Direct Costs

FFP

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 1001.

Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $276,000.00

1003 1 Lot OPTION Travel

FFP

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $2,000.00

1005 1 Each OPTION Workers' Compensation Insurance

FFP

Invoice once per period, with copy of Agent/Broker's invoice with period of coverage. For more information, see FAR clause 52.228-3, Workers' Compensation Insurance (Defense Base Act).

1006 1 OPTION Contractor Manpower Report

FFP

Contractor Manpower Report in accordance with PWS 5.12.

2001 12 Months OPTION Base Operations Support Services

FFP

Base Operations Support Services to include all services, qualified labor, and indirect costs of performance. All costs associated with performance of specific tasks described in PWS Part 5.

2002 1 Lot OPTION Other Direct Costs

FFP

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 2001.

Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $276,000.00

2003 1 Lot OPTION Travel

FFP

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $2,000.00

2005 1 Each OPTION Workers' Compensation Insurance

FFP

Invoice once per period, with copy of Agent/Broker's invoice with period of coverage. For more information, see FAR clause 52.228-3, Workers' Compensation Insurance (Defense Base Act).

2006 1 OPTION Contractor Manpower Report

FFP

Contractor Manpower Report in accordance with PWS 5.12.

3001 12 Months OPTION Base Operations Support Services

FFP

Base Operations Support Services to include all services, qualified labor, and indirect costs of performance. All costs associated with performance of specific tasks described in PWS Part 5.

3002 1 Lot OPTION Other Direct Costs

FFP

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 3001.

Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $276,000.00

3003 1 Lot OPTION Travel

FFP

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $2,000.00

3005 1 Each OPTION Workers' Compensation Insurance

FFP

Invoice once per period, with copy of Agent/Broker's invoice with period of coverage. For more information, see FAR clause 52.228-3, Workers' Compensation Insurance (Defense Base Act).

3006 1 OPTION Contractor Manpower Report

FFP

Contractor Manpower Report in accordance with PWS 5.12.

4001 12 Months OPTION Base Operations Support Services

FFP

Base Operations Support Services to include all services, qualified labor, and indirect costs of performance. All costs associated with performance of specific tasks described in PWS Part 5.

4002 1 Lot OPTION Other Direct Costs

FFP

Other Direct Costs IAW PWS 1.6.14 to include utilities, supplies, minor repair parts, and pre-approved major repair costs other than those included in CLIN 4001.

Reimbursement per receipts. Indirect costs (i.e. G&A) are not authorized. NTE Value $276,000.00

4003 1 Lot OPTION Travel

FFP

Travel in accordance with PWS 1.6.13. Travel shall be approved by the Contracting Officer's Representative prior to travel. Travel expenses shall be invoiced to the Government in accordance with Federal Travel Regulations. NTE value $2,000.00

4005 1 Each OPTION Workers' Compensation Insurance

FFP

Invoice once per period, with copy of Agent/Broker's invoice with period of coverage. For more information, see FAR clause 52.228-3, Workers' Compensation Insurance (Defense Base Act).

4006 2 OPTION Contractor Manpower Report

FFP

Contractor Manpower Report in accordance with PWS 5.12.

PERFORMANCE WORK STATEMENT

BASE OPERATIONS SUPPORT SERVICES

FORWARD OPERATING SITE APIAY

LUIS GOMEZ NIÑO AIR BASE

APIAY, COLOMBIA

26 MAY 2020

PART 1

GENERAL INFORMATION

1. GENERAL. This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the United States Government (USG) and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform base operation support services as defined in this performance work statement (PWS) except for those items specified as Government Furnished Property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background. U.S. Army South (ARSOUTH) operates an operational support complex consisting of 94 billeting rooms (approximately 50 in use per rotational unit), six (6) office facilities, two (2) kitchens, two (2) dayrooms, 10 storage areas, two (2) aircraft hangars and other support facilities. Apiay is located near Villavicencio which is approximately 55 miles southeast of Bogotá, Colombia.

1.3 Objectives. To obtain Contractor assistance with the administrative and operational functions required at FOS Apiay.

1.4 Scope. The Contractor shall provide non-personal services to include repair and maintenance of facilities and equipment, grounds maintenance, housekeeping/janitorial services, administrative support, property accountability, cargo movement, and management of billeting facilities.

1.5 Period of Performance. The period of performance shall be for one (1) Base Period of six and a half (6.5) months consisting of a two week Phase-In period and six months of full performance, plus four (4) twelve (12) month option periods. The Period of Performance schedule is as follows:

Base Phase-In: 16 August 2020 to 30 August 2020 Base Full Performance: 31 August 2020 to 28 February 2021 Option 1: 01 March 2021 to 28 February 2022 Option 2: 01 March 2022 to 28 February 2023 Option 3: 01 March 2023 to 29 February 2024 Option 4: 01 March 2024 to 28 February 2025 Phase-Out: 14 February 2025 to 28 February 2025

1.6 General Information

1.6.1 Quality Control Plan (QCP). The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR). The KO will notify the Contractor of any proposed changes or approval/acceptance of the QCP. The contractor shall submit QCP changes within five (5) days to the KO and COR for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance (QA). The government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays

1.6.3.1 With the exception of certain high priority/emergency services, the contractor will not be required to perform services on the following holidays:

American/Colombian New Year’s Day Colombian Sts. Peter and Paul Colombian Epiphany American Independence Day Colombian St. Joseph’s Day Colombian Independence Day Colombian Holy Thursday Colombian Assumption Day Colombian Good Friday Colombian Columbus Day Colombian Labor Day Colombian Feast of the Immaculate Conception Colombian Ascension Day American/Colombian Christmas Day Colombian Corpus Christie Any other holiday designated under Colombian law

1.6.3.2 When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or entitlement of compensation except as set forth within the contract.

1.6.3.3 When the installation excuses its Government employees from duty for other than a holiday (e.g., as a result of inclement weather, potentially hazardous conditions, or other special circumstances), Contractor personnel working on-site should also be dismissed. However, the Contractor shall provide sufficient on-site personnel to perform mission-essential requirements as designated by the Government, unless otherwise instructed by the KO or authorized representative.

1.6.3.4 Price or schedule adjustments will be allowed only in the event of exceptional circumstances. To obtain such an adjustment, the Contractor must establish that the effect of the dismissal of its employees was exceptional and unforeseeable and that the requested additional time or cost is required as a direct result of the dismissal of its employees.

1.6.4 Hours of Operation. The normal business hours are 0800 to 1700 Monday-Friday, except Colombian and American holidays or when the Government facility is closed due to emergencies, administrative closing or other Government directed closings. The Government reserves the right to have certain services available during any type of emergency or facility closure. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is closed for the above reasons. Site Manager must be available telephonically on weekends for coordination of emergency work orders and to submit Daily SITREPS (see PWS 5.5.3).

1.6.5 Place of Performance. The work to be performed under this contract will be performed at the FOS Apiay which is co-located on the Apiay Air Base, Villavicencio, Colombia.

1.6.6 Type of Contract. The Government anticipates the award of a firm-fixed price contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use.

1.6.7.3 Reserved

1.6.7.4 Personnel Security Clearance Requirements: Contractor key personnel performing work under this contract must have an active personnel security clearance at the Secret level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification.” The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.7.4.1 The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223- 7004, Drug-free Work Force; and local USSOUTHCOM policies regarding drug testing. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.4.2 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. U.S. and Colombia government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.6.7.5 Background Checks. The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

1. Full birth name

2. Married name (if applicable)

3. SSN or local equivalent (ID card number)

4. Date of birth

5. Place of birth (city, country)

(a) RSO Background Checks: For those contract employees requiring access to US and/or Colombian government installations; the Contractor shall ensure that all employees and subcontractors undergo a U.S. Embassy Regional Security Office (RSO) background check and are cleared by the RSO. The contractor shall be responsible to provide all required documents to the RSO (i.e. name check forms, cedula/IDs, passports, chamber of commerce documents). Contractor shall ensure that all employees undergo a Colombian background check and submit required paperwork to have access to the Colombian Ministry of Defense and/or other Colombian Military Bases, if required in their jobs. The KO retains the right to exclude any employee/subcontractor from performance under this contract if any information exists that an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. The Contractor shall not hire any person whose employment would result in a conflict interest.

(b) The contractor and, as applicable, subcontractor, shall not employ individuals for work on this contract if such individual is identified as a potential threat to the health, safety, security, or operational mission of the Government of Colombia the military installation and the country’s population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the Government of Colombia or the US Embassy RSO. Criminal checks will verify if a person is wanted by local or Colombian authorities or if that person or contractor is restricted from doing business with the Government of Colombia or the United States.

All contractor and subcontractor personnel who do not consent to a background check will be denied access to Colombian Military or Government installations and will not be utilized by the SCO-CO. Information required to conduct a background check includes: full name, driver’s license number, and/or social security number, and date of birth of the person entering the installation and completion of a background check questionnaire. The contractor shall provide this information using the Colombian Government Forms and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas operated by the US Department of State or other areas within US Embassy controlled property.

(c) Contractors shall ensure their employees and those of their subcontracts have the proper credentials and visas to work in the Republic of Colombia. Persons found to be undocumented or illegal aliens will be remanded to the proper Colombian authorities.

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Reserved.

1.6.7.7 Employment Eligibility. Contractor shall ensure that all employees who reside in the U.S. performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract.

Verification of the eligibility check shall be made available to the COR upon completion, by the end of the phase-in period. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.8 Access to Government Information Systems. All Contractor employees performing services under this contract who have access to a government information system shall be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and shall successfully complete the DOD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.7.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.9.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing.

The total cost of the replacement may be at the Contractor’s expense.

1.6.7.9.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.10 Lock Combinations The Contractor shall establish and implement methods to ensure all lock combinations are protected from unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know IAW local security procedures and policies. These procedures shall be included in the Contractor’s QCP.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10 Key Personnel. The following personnel are considered key personnel by the government: Site Manager / Alternate Site Manager. The contractor shall provide a full time, onsite Site Manager who shall be responsible for the performance of work. The name of this person and an Alternate Site Manager who shall be onsite to act for the contractor when the Site Manager is absent shall be designated in writing to the Contracting Officer. The Site Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Qualifications for all key personnel are listed below.

1.6.10.1 Site Manager / Alternate Site Manager.

1.6.10.1.1 Minimum qualifications for Site Manager and Alternate are: U.S. Citizenship with a minimum of seven

(7) years of experience in a Supervisory / Management capacity;

1.6.10.1.2 Minimum of four (4) years of background experience in a facility / equipment maintenance and base operations support;

1.6.10.1.3 Bi-lingual in English and Spanish, with the ability to speak, read, and write Spanish at a 2/Level 2+ proficiency level. Proof of proficiency level shall be made within ten (10) calendar days of contract award and submitted to the COR.

1.6.10.1.4 Contractor’s Site-Manager and Alternate Site Manager shall have a Secret security clearance (DD 254, Department of Defense Contract Security Classification Specification, refer Attachment 4).

1.6.10.1.5 If Manager on Site (Site Manager or Alternate) is unable to perform duties, an alternate (Bilingual with Secret Security Clearance) Site Manager shall be on site within 48 hours.

1.6.11 Reserved

1.6.12 Identification of Contractor Employees. Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: All Contractor employees shall wear company and security identification badges issued by the host nation security department at all times, in a conspicuous place on the front of exterior clothing and above the waist, except when prohibited by safety or health reasons. Installation access badges shall not be worn outside Government facility where visible to the general public.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. In the event travel is necessary for the performance of this contract, Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), https://www.defensetravel.dod.mil/site/travelreg.cfm and the limitation of funds specified in this contract. All travel requires Government approval / authorization from the COR prior to travel.

1.6.14 Other Direct Costs (ODC). The Contractor will be responsible for the direct payment of utilities to include water, sewage, electricity, and land line phone service for six (6) offices, satellite TV, wireless internet, as well as cleaning supplies, office supplies, fuel for GFP, parts for minor repairs, and COR pre-approved major repair parts.

A separate Contract Line Item (CLIN) is established for the reimbursement of ODC to the Contractor.

Reimbursement shall be limited to actual payments made for the above mentioned items. No indirect costs such as G&A or additional fees are authorized. Supplies and services not identified above are not authorized for reimbursement under the ODC CLIN. Receipts or invoices to support the ODC CLIN shall be submitted to the COR & KO as an attachment to the monthly invoices.

1.6.15 Data Rights. The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership / copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Non-Disclosure Requirements. Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.17 Organizational Conflict of Interest (OCI). Contractor and personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period. To minimize decreases in productivity and prevent possible negative impacts on services, the Contractor shall have the Contract Site Manager in place a minimum of fifteen (15) days prior to the contract start date. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full services on the performance start date. During the phase-out period, to ensure a smooth contract transition, the incumbent Contractor shall provide all required information to the incoming Contractor. Information includes, but not limited to; property list(s) to include property locations, overview of the Apiay footprint and inclusive facilities, basic rules of vehicle operation within the air base, and key personnel on the air base.

1.6.19 Training Requirements. Contractor will establish employee training compliance with all U.S. and HN training requirements per U.S. and HN law. The Contractor shall submit certificates of completion for each applicable Contractor employee to the COR within ten (10) calendar days after completion of training. If training specific requirements cannot be conducted online, Contractor will coordinate initial training with COR within the Phase-in period and annually thereafter.

1.6.19.1 Antiterrorism (AT) Level I Training. The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor.

Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Reserved.

1.6.19.4 Reserved.

1.6.19.5 Threat Awareness Reporting Program (TARP). Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the Government Representative within 10 calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counter Intelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within 10 calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Upon award of the contract, or within 30 days of employment of new personnel performing services under this contract, the Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO, for AOR specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the COR or KO upon request.

1.6.20.2 SERE Training: All U.S. Citizen Contractor employees and subcontractor employees must complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for three (3) years. Verification of the training will be made available to the KO or COR upon request.

1.6.21 Foreign (OCONUS) Requirements: All U.S. citizen or resident, and TCN contractor personnel must comply with the training requirements listed in the Foreign Clearance Guide (FCG). Verification of the training shall be made available to the COR or KO upon request. Additionally, they must receive personal security training that includes at a minimum:

(a) Safety and security issues facing employees within the USSOUTHCOM AOR,

(b) Identifies safety and security contingency planning activities, and

(c) Identifies ways to utilize safety and security personnel and other resources appropriately.

1.6.21.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S. resident Contractor employees and sub-contractor employees performing services under this who are traveling in the USSOUTHCOM AOR follow the requirements identified in the electronic Foreign Clearance Guide (FCG) at https://www.fcg.pentagon.mil/fcg.cfm and must have all necessary passports, visas, and other documents…