QAs_W9124A-18-R-0018_DRAFT_SOLICITATION_9-15-2018.pdf

QUESTIONS RECEIVED PRIOR TO 08 SEPTEMBER 2018 RESPONSE

1 C.1.4. Security of Classified Items, Industrial Security:

Currently the locksmiths also require clearances, please clarify if this will remain the case.

Yes in PWS C.1.4 as stated.

2 C.1.3.4.4.1. High Voltage: What is the Government’s definition of High Voltage with respect to the systems and equipment to be maintained? Currently High Voltage work is performed by SSVEC. Where is the line drawn between the DPW O&M contractor and SSVEC?

See PWS: throughout C.5.13 and "The distribution is owned and maintained by SSVEC. The typical points of demarcation are the meter locations. If there is not a meter location the point of demarcation is the secondary of the servicing transfer, the weather head or the disconnect. Regardless, proper coordination with SSVEC is required as part of the PWS. " as stated in C.5.13 5.1.1.

3 C.1.3.4.6.2. Please confirm that the qualification requirements referenced can be met by providing proof employee holds current National Fusion Certification.

Yes, as stated

4 C.1.12: Will an inventory of all equipment manuals available along with an equipment list tying the two together also be provided at contract start date by the Government?

No

5 C.1.24.1 Missing Building Numbers: Is the contractor only responsible for performing work on/in facilities with official building numbers?

No

6 C.1.24 iWATCH Training: What level of documentation is required to denote completion of training?

As stated in C.1.28.c and notification to COR.

7 C.4.4. Permits: Can the Government provide additional details on specific permits and licenses it is expecting are in place at the start date of the contract?

Throughout C.1.3, C.5.9.1.2, C.5.15.3.4.1, C.5.17.3.6, C.5.18.1.5

8 C.5.1.1.2. Rework: Please define warranty? Is there a specific amount of time the Government expects the contractor to warranty a repair made during a service call. What are the warranty requirements for new work?

IAW FAR 52.246-4

C.5.1.1.1, as stated in C.5.1.1.2

9 C.5.1.1.3. Work Assignment: Will the Government be providing a complete list to the contractor of all equipment it is referencing regarding this reporting requirement?

No reporting requirement under C.5.1.1.3.

10 C.5.1.6.3. Service Order Priority Levels: Will the Government share its guidelines / standard practices for assigning priorities? Since the requirement states that the contractor can not dispute the priority level, we would like to understand the standards for assigning priorities.

No; please refer to C.5.1.6.3.

11 C.5.1.9.1. Material: What specific Government MIS system is the contractor expected to utilize? Is it GFEBS?

GFEBS is mandatory and S2K is also currently being used.

12 C.5.2.4. Sweeping LAAF: Does the Government plan on providing the airfield sweeper as GFE along with the fuel for the sweeper?

See C.3.1 and C.4.1

13 C.5.2.6. Clean Landfill Operations: Is the contractor required to be responsible for the landfill? If so, contractor must be allowed to secure access to other contractors. Please clarify access responsibilities.

Yes, O&M contractor is responsible for all access control. As stated in C.5.2.6

14 C.5.2.7. Unimproved Roads, Parking Lots and Hubbard Airstrip: Please define “normally” in reference to recurring maintenance requirements.

Removed “Normally”

15 C.5.2.8. Ditch, Storm Drain and Detention Basin Maintenance: Please define “normally” in reference to recurring maintenance requirements.

Removed “Normally”

16 C.5.2.22. Generators: Why is this requirement different? All parts / materials are Government provided. Please clarify.

Repair parts, materials, fuels, and POL have been removed from C.5.2.22.

17 C.5.2.24. Maintenance: Is the contractor responsible for all fuels, POL, fluids, repair parts and repairs for all generators?

Repair parts, materials, fuels, and POL have been removed from C.5.2.24.

18 C.5.3.2. Pruning and Trimming: Is there any equipment provided by the government?

No GFE per C.3.1 and C.4.1. GFE is GFP, and there is no GFP as part of this contract.

19 C.5.4.5, Refrigerant, C.5.4.5.1.: When the tanks become full with contaminated refrigerant, does the government provide these tanks?

Yes, through supply warehouse as stated in C.5.4.5.1

20 C.5.4.6.1. The contractor shall conduct recurring maintenance on the oil/water separators listed in TE 5.4.13.: Can the government clarify who is responsible for disposal of all oil water debris? Also, for drumming of materials, are the cost of the drums covered by the government?

O&M contractor to dispose of all oil water debris, and drum cost is a government expense as stated in C.5.4.6.1

21 C.5.4.6.5. Paint Spray Booth Water Sump: Who is responsible for the disposal cost?

O&M contractor. Please see C.5.4.6.5.

22 C.5.4.6.6. Chemical Analysis: Who chooses the labs? Who pays the fees?

O&M contractor as stated in C.5.4.6.6

23 C.5.6.3.4.1. Flies: What method of fly control is the contractor responsible for? Who is responsible for the cost?

As stated in C.5.6.3.4.1.

Government cost.

24 C.5.7.11.1. Signs: Who is responsible for the hardware and software to meet the sign requirements?

Government as stated in C.5.7.11.1.

25 C.5.7.16. Debris Removal: Who’s responsible for disposal costs?

O&M contractor as stated in C.5.7.16

26 C.5.7.17.2. Carpentry: Who will decide if it is PM or work that should be done on a service order etc.?

Government per C.5.7.17

27 C.5.9, MEDDAC, C.5.9.1.: Can the government clarify the parties responsible for providing vehicles for the potential needs of the

MEDDAC?

O&M contractor requirement per C.3.1 and C.4.1

28 C.5.10.6. Traffic Control Painting: Can the government clarify if all existing paved roads are included in this scope?

Yes, as stated in C.5.10.6 “all”

29 C.5.13.7. High Voltage Primary Inspections and Tests: Can the government clarify lines of demarcation, specifically between the O&M work and the DPW high voltage contractor?

Through the COR for the SSVEC contract. See question 2.

30 C.5.14.9.4. Petroleum Oil and Lubricants (POL) Ground Points: Is the contractor responsible for grounding points for the airfield at the Black Tower?

Only on a valid work document.

31 C.5.15.3. Fire Alarm Systems: Can the government clarify access levels and requirements?

See C.5.15.3.4.1

32 C.5.15.4. Energy Monitoring and Control System, C.5.15.4.2: Can the government clarify training requirements?

See C.1.3.4

33 C.5.15.5.4.1. Portable Generator Equipment List:

Can the government clarify rental equipment cost responsibilities?

The generators listed in C.5.15.5.4.1 will be used in the event of a generator failure. A valid work document will be required for anything above and beyond what is stated in C.5.15.5.4.1

34 C.5.15.5.5. The contractor shall provide other emergency system related assistance and repairs to all using activities listed in C.5.1.3. (Examples are UPS systems.): Can the government provide additional details on the systems the contractor is responsible for repairing under this PWS requirement?

C.5.15.1 – Scope: The contractor shall repair, maintain, install, operate, monitor and test all the electrical/electronic control systems. i.e Fire alarm systems, emergency generators systems, EMCS, Solar energy power sources, water production control systems, sewer plant electrical and electronic control systems, taxi & runway lighting.

35 C.5.15.6.4. Water Automation Control Systems: Can the government provide additional information of location and quantity?

As stated in the PWS/TE.

36 C.5.17.2.9. The contractor shall modify all equipment listed in subparagraphs of C.5.17. And associated Technical Exhibits listed in the PWS upon the receipt of a valid work document. The contractor shall, after completion of the modification, document all changes made to the equipment and systems, by means of written explanation, mechanical drawings, maps and drawing of component changes. This document shall be attached to existing documents pertaining to the affected equipment or systems, in local libraries. A copy of the changed documentation shall be forwarded to the COR: Can the government provide clarification on inventory requirements?

See C.5.20.3.1

37 C.1.3.6 Conduct of Personnel: Are CAC cards required for each contract employee?

Yes as stated in C.1.3.6

38 C.1.4. Security of Classified Items, Industrial Security: Are there payment requirements for Security Clearance request for Key Personnel?

No

39 C.1.5.1 Emergency/Disaster/Severe Weather Plan: What are the major requirements for the Emergency/Disaster/Severe Weather Plan?

A plan for implementation for fire, flood, ice, snow, power outages, building outage etc.

40 C.1.5.2 Strike Contingency Plan: What are the major requirements for the Strike Contingency Plan?

See C.1.5.2.1

41 C.1.8 Safety: How does the contractor obtain copies of the Risk Assessment Code 1 and 2 facility violation that they are required to post in various work areas? How long are they required to be posted?

Through Post Safety/COR.

Till problems have been corrected.

42 C.1.12 Manufacturer’s Warranties: What system is currently in place for Manufacturers Warranties and guarantee management?

Contractor established as stated in C.1.12.

43 C.1.28 Anti-Terrorism: Will there be a government contact to sponsor employees to fulfil AT Level 1 requirements on JKO?

COR or BOID O&M Branch Chief.

44 C.4.4 Permits: Please provide an example of what types of licenses and permits the government is expecting the contractor to retrieve for the federal level to be IAW this contract.

Throughout C.1.3, C.5.9.1.2, C.5.15.3.4.1, C.5.17.3.6, C.5.18.1.5.

45 C.4.5 Operating Manuals: Is the contractor required to maintain the See C.1.12 and C.4.5.

operating manuals versus providing them to the government representative for entry into the technical library?

46 C.5.1.1 Scope [Work Management]: Will the government provide GFEBS training to required individuals as needs arise?

See C.5.1.2.1.2, C.1.3.3 & C.1.3.4.

47 C.5.1.1.4 Management Information System (MIS):

Is this system a government computer system? Is it accessible through other means that are not CAC enabled? Can the government provide additional details as to which systems are used (e.g., Etools, GFEBS, etc,)?

Yes, a government system. CAC enabled only. GFEBS & S2K.

48 C.5.1.2.1.3 Contractor personnel who will be inputting data into the Government MIS shall have had a National Agency Check (NAC) and be granted ADP Access by USAG, Fort Huachuca, Arizona prior to being allowed access to the Government MIS. The contractor shall take the necessary actions to obtain the NAC and obtain the ADP Access for designated contractor personnel: Can the government provide a list of expected personnel by job type who they expect to be utilizing the various Govt. Systems to ensure work capture and so forth?

Supply Dept.

Work Control Estimating Dept.

49 C.5.1.7.9.7.2 Other Factor: What is the amount of time in which the contractor should expect to receive NTPs from the government?

See C.5.1.7.9.1, C.5.1.7.1 & B.1.1

50 C.5.2.7 Unimproved Roads, Parking Lots and Hubbard Airstrip: Is the contractor required to maintain a roller for surface compaction for Hubbard Combat Airstrip? Can the government clarify who owns the current vehicles and who pays for replacement vehicles?

See C.3.1 and C.4.1

51 C.5.2.15 Bucket Truck Support: Will the government cover costs for the annual load test requirements and repair cost associated with the bucket trucks?

No, See C.3.1 & C.4.1

52 C.5.2.22 Generators: This section states the government is responsible for all fuel for generators and then in C.5.2.24 Maintenance, PG 83 the contract states The contractor is responsible for all fuels, POL, fluids, repair parts and repairs for all generators. Can the government clarify areas of responsibility?

Corrected in PWS already removed fuel, POL, fluids and repair parts.

53 C.5.6.1.4 Pesticides: Can the government provide the approved pesticide list they maintain for compliance purposes?

As stated in C.5.6.1.4

54 C.5.6.3.6.5: Will the government provide valid work documents to ensure fire hydrant evaluations are completed to ensure appropriate swath path around fire hydrants IAW Contract or will this activity be accomplished via RM? Are Fire hydrants marked with appropriate identifications markings?

Weed control on RM.

Fire Hydrants:

C.5.16.3.2.3 and

Will the government provide locations of such fire hydrants?

C.5.20.3.1

55 C.5.13.6.2 Grounding Systems: Is the Contractor required to replace and maintain calibration requirement for Ground Testing

Yes as stated in C.5.13.6.2

56 C.5.16.8.3.1: Backflow Prevention Assembly, Pg 195 TE 5.16.10 has 213 Backflow Preventer assemblies listed. What is the actual number of backflow preventer assemblies contained on the installation?

Corrected in PWS w/building list.

See C.5.20.3.1

57 C.1.3.4.1.1: This says the Contractor shall establish and maintain in-house capability to train, test, and certify or license welders and machinists to meet Arizona State, Federal, U.S. Army and EPG requirements. Why is EPG listed and how do their requirements vary from the other references?

Reference to EPG has been removed from C.1.3.4.14.1.

58 C.1.10.2.: What is the anticipated frequency and duration of the escort services? Is this time accounted for in the Workload Data? How much notification is expected prior to escort requirements?

Work will be performed on service order per C.1.10.2. Not accounted for in the work load data.

Notification based off of service order priority as stated C.5.1.6.3

59 C.1.12: Is it expected that warranty information for other government engaged contractors be maintained by this contractor (EP&S, Corp, etc.)?

Is there an existing database to be turned over to the contractor?

No.

See C.5.1.1.1

60 TE 5.16.10: The draft TE lists buildings with Backflow Preventers, but does not list quantities, sizes or make. Will this information be added to the actual TE?

C.2.2: Can the journeyman definition be clarified?

No, See C.5.20.3.1 and C.5.16.8.3.1.

As stated in this section as well contractor shall be certified.

61 C.2.2: The definition for surfaced area maintenance is not well defined, can the government please clarify?

No change in definition will be provided

62 C.2.2: The definition of Preventative Maintenance indicates work that is intended to prevent failure or breakdown. Is this correct? The PMs for barracks may include repairs?

Yes to both of these questions.

63 C.2.2: The definition implies there may be variances to the definition elsewhere in the contract. Can the government be more specific or can this definition be expanded to include what the variances are?

PM to be performed as stated in C.5.7.17 thru C.5.7.17.7.2 and TE 5.7.2 and only on building as stated in TE 5.7.1

64 C.3.14: Will a work area/cubical/desk be supplied to support the library No.

function in 22526? Is there an existing inventory/spreadsheet that can be shared? What is the anticipated volume and effort for this function?

No inventory or spreadsheet.

65 C.4.5: Is there an inventory of existing Operations Manuals or a list of needed manuals? Will Operations Manuals from other contracting efforts be provided to the contractor or will the contractor be required to acquire?

Is there an estimated effort or quantity available?

No on inventory.

Yes on other contracting efforts.

No on estimated effort.

66 C.4.6: What Government IT equipment is being referred to in section C.3 under this paragraph? What is the normal duration for acquiring Computers and software as described in this section?

See C.3.1

Unknown on duration of acquiring.

67 C.5.1.1: Will the contractor be allowed to upload spreadsheets or flat files into the GFEB’s system to help avoid duplicate data entry requirements?

68 C.5.1.1.4: Will the government provide a list of equipment for the update report? Also is the DA 4283 form definition complete?

No see C.3.1 & C.4.1

4283 is complete

69 C.5.1.2.1: Is the government wishing to track contractor equipment usage or is this in error?

Error

70 C.5.1.7.3: What can the contractor expect in workload demand fluctuation for estimates?

Will be addressed on a case by case if required.

71 C.5.2.2: What are the limitations of asphalt repair or replacement, asphalt sealing or crack sealing as a recurring requirement?

Will be determined by the QAE within fairness and reason.

72 C.5.2.23: The sited FAR reference is for Government Furnished Equipment – Is this intended?

73 C.5.4.4.2: Responsibility and Liability for the loss of Government Property in the possession of Contractors. The Government’s policy is to act as a “self-insurer” by relieving contractors Liability provision is embedded within the GP clause at FAR 52.245-1(h). This paragraph provides the contractor with a “Limited Risk of Loss” provision for loss of GP when certain conditions are met The “Limited Risk of Loss” in GP Clause, FAR 52.245-1, is used with:

• Fixed-price contracts awarded on the basis of submission of certified cost or pricing data Request clarification. The reference to the government property clause reduces contractor liability; is this as intended?

Question is in the process of being reviewed.

74 C.5.6.3.4.5: Does the government have any workload estimates for the amount of effort required for rodent control?

No, these are performed on service orders.

75 C.5.9.1.9: Will there be a turnover of existing warranty information and is there a database and information about the existing quantities?

Through MEDDAC Facility Management Branch

76 C.5.12.3: Does this include generator supplies?

Yes

77 C.5.12.22: Has the workload data been adjusted to accommodate new tasks and contract changes?

Yes

78 C.5.13.2.1: The reference paragraph for information is not included. Is the hour’s information available?

Yes see C.5.20.3

79 C.5.13.3.1.2: The reference TE 5.13.1 is not included in the TE package, will it be added?

No, it’s been deleted. It’s not applicable.

80 C.5.15.5.2: This clause includes generator modifications as an RM expense. Can the government place a cost and frequency limitation on this requirement?

No this will be determined on a case by case basis by government.

81 C.5.15.5.4.1: There is more than 1 clause with this number; will this be corrected in the final version?

Corrected already.

82 C.5.15.3.5: USACC Form 73, "Fire Alarm Systems Diary" could not be located. Can the government make this form available?

In TE 5.15.2 as stated in the PWS

83 Sect. J: Wage Determination-Building is identified as document J.2.a, however, it was not provided as part of the Draft solicitation. Could the Government please provide that document?

Document is present on

FBO.

84 Sect. L: Under Volume VI-Past Performance, it states that the offeror shall submit a description of its previous and current Government contracts (all prime and major subcontractor performance during the past three (3) years). Is there a limit to the number of contract citations that the Government is requesting?

85 Sect. L, Sect M: Section L on page 70 states past performance contracts during the past 3 years, however, Section M on page 71 states past performance recency does not extend past five years. Could the Government clarify the time duration for valid past performance contract citations provided by the offeror?

Corrected in Solicitation.

86 Sect. L: The past performance information does not provide any specific guidance for submitting current and previous contract performance information for a joint venture. Can the Government clarify the instructions for past performance information with regard to the number of citations allowed for each joint venture partner, or the collective number of citations allowed?

Please refer to page limit.

87 Sect M: The first paragraph identifies that the offeror and subcontractors are to provide a record of past performance. Can the Government clarify if all subcontractors and service vendors are required to include past performance information?

See M3.

88 Page 70 states: The offeror shall submit a description of its previous and current Government contracts (all prime and major subcontractor performance during the past three (3) years) and any commercial contracts which are RELEVANT to the effort required by this solicitation.

Page 71 states (Section M.2: RECENCY): The Offeror’s past performance will be determined to be recent if the data used in conducting performance risk assessments does not extend past five years prior to the issue date of the solicitation, but may include performance data generated during the past five years without regard to the contract award date: Will the Government clarify the Past Performance RECENCY criteria? Will the Government confirm how many Past Performance citations will be required by Prime and Major Subcontractors?

See Sections L & M.

Please refer to page limitation.

89 L.6, Volume VI Require definition of "stated critical areas" for contracts submitted in Volume VI ‐ Past Performance: Will the Government please define the critical areas that offerors should address for contracts included in Volume VI ‐ Past Performance?

Changed in Solicitation.

90 L.6, Volume VI Require clarification of recency for contracts submitted in Volume VI ‐ Past Performance: Will the Government please clarify if the definition of recency for contracts submitted in Volume VI ‐ Past Performance?

Section L.6, page 70 of the DRFP references three (3) years, while Section M.2, page 71 of the DRFP references five (5) years.

Changed.

91 Exhibit C Past Performance Questionnaire There are several requirements in Exhibit C (e.g., Performance, Subcontractors, and New Entity) that appear to be information for offerors to provide in their proposal rather than a past performance questionnaire.

Will the Government consider moving the Performance, Subcontractors, and New Entity requirements to Section L.6, Volume VI ‐ Past Performance to allow offerors to respond to these requirements?

No.

92 Exhibit B Reference Offeror Identification Form No page allocation for Exhibit B Reference Offeror Identification Form under Section L.6, Volume VI ‐ Past Performance: Will the Government consider excluding Exhibit B from the 20 page limit for Volume VI ‐ Past Performance?

Exhibit B is excluded from the page count.

93 J.8_PWS_W9124A‐ 18‐R‐0018 C.1.8.1

The contractor shall develop and submit for the Contracting Officer's approval, a Comprehensive Safety Plan and Program encompassing shop, job site, driver, general tool and equipment usage, and fire safety.

The contractor shall submit the Plan and Program to the Contracting

Corrected in the PWS already.

Officer 20 working days prior to full performance start date of the contract:

If the contract is awarded on 1 February 2019 with a full performance start date of 1 March 2019, it would be impossible for anyone other than the incumbent to provide a Comprehensive Safety Plan that is site specific. This requirement would require submission of the plan prior to contract award. There are only 19 working days in the entire month of February for transition. Request the government change this to 30 working days AFTER full performance start date of the contract.

94 J.8_PWS_W9124A‐ 18‐R‐0018, C.5.1.6.1

There is a discrepancy regarding Service Order Liability; RFP States 40 hours (B.2.1), PWS states 32 hours (C.5.1.6.1): Request the Government clarify Service Order Liability in the final Solicitation.

Corrected.

95 J.8_PWS_W9124A‐ 18‐R‐0018, C.1.3.1 Key Personnel listed in the PWS include locksmiths: Since the Locksmith is a CBA position, this would be a position, where the incumbent staff would be hired assuming they are qualified and available. Therefore, this should not be a position in which a resume is required as part of the proposal. Would the Government please remove confirm that a resume is not required for locksmith personnel?

Corrected.

96 Draft Solicitation, Section L. Volume II, Tab 1 "Provide details (including resumes) for top management and key personnel expected to execute the work…": Due to the time between RFP release and Contract Award, (Source Selection requires several months), some planned key personnel may take other positions or no longer be available by the time the contract is awarded. Request all key person resumes be submitted 10 days after contract award, and the Government allow Representative Position Descriptions in lieu of resumes to be submitted with the offeror's proposals.

No.

97 DRAFT_SOLICITATION_W9124A‐18‐R‐ 0018_8‐31‐18.pdf, Section B, CLINs 0X05 and paragraph B.1.1. The referenced CLIN description mentions that the dollar amounts estimated for Non‐Recurring Maintenance IJOs is estimated at $1M. However, no $ value is included in the CLINs' "Amount" entries. It is also not clear how the indirect cost rate/loading is to be proposed in regard to the Section B.: Will the government please confirm that offerors are expected to submit Section B with a plug number of $1M for each CLIN 0X05? If not, will the government please clarify how offerors are expected to price CLINs 0X05 within the context of the guidance provided in paragraph B.1.1?

Please insert the plug number of $5M, as identified in the Solicitation document, into the CLIN.

98 DRAFT_SOLICITATION_W9124A‐18‐R‐0018_8‐31‐18.pdf,Section B, CLINs 0X04, 0X05 and paragraph B.1.1 CLINs 0X04 include Recurring IJOs and CLINs 0X05 encompasses all Non‐Recurring IJOs. Paragraph B.1.1 appears to be addressing all IJOs:

Will the government please confirm that Recurring IJOs will be individually priced and negotiated in accordance with paragraph B.1.1?

Only non-recurring IJOs will be individually priced per B.1.1.

99 DRAFT_SOLICITATION_W9124A‐18‐R‐0018_8‐31‐18.pdf, Section B, paragraph B.1.1 The referenced paragraph (addressing Individual Job Orders) includes the following statement: "The only changes permitted for labor rates

Update made to B.1.1.

through the term of the contract, including option periods, shall be changes required under the Davis‐Bacon wage determination.": Will the government please confirm that proposed labor rate adjustments within the context of the referenced paragraph also include those associated with the Service Contract Act? If so, please revise the reference paragraph accordingly. If not, please explain whether or not the Government intends for offerors to escalate Service Contract Act wage rates in their proposals.

100 DRAFT_SOLICITATION_W9124A‐18‐R‐0018_8‐31‐18.pdf, Section B, CLINs 0X04 and paragraph B.1.1; J.8_PWS_W9124A‐18‐R‐0018.pdf, page 65 of 246, paragraph C.5.1.1 CLINs 0X04 descriptions use the term "Recurring Maintenance IJO". However, the referenced PWS paragraph appears to indicate that a "Recurring Maintenance IJO" does not exist:

Will the government please confirm that the term "Recurring Maintenance IJO" is correct as used in CLINs 0X04? If not, please revise the referenced CLIN descriptions as needed.

Corrected.

101 J.8_PWS_W9124A‐18‐R‐0018.pdf, page 25 of 246, paragraph C.1.28 i.

The referenced subparagraph C.1.28 i. is blank: Was this paragraph C.1.28. i. intentionally left blank? If not, please add the missing information.

Typo; has been corrected.

102 Section L; Volume II‐ Tab 1, b, Other Personnel Qualifications‐ proposed manning and mix of skills to perform the requirement of the entire PWS functional areas: Volume II is limited to 20 pages, since this area can require a significant page count, will the Government consider excluding this information from page count?

No.

103 Section L; Volume IV, Tab 1 Requirement states to provide the number of personnel performing the functions by skill type, skill level, and category of employment for both a. Heating, Cooling, Electric & Plumbing and b.

Plant Operations & Distribution Systems: Water, Fuel (Natural Gas) & Sewer: Volume IV is limited to 30 pages and these requirements can require a significant portion of the page count, will the Government consider excluding this information from the page count?

No.

104 Section L; Volume VI Our Government Point of Contact for one of our contracts has indicated that they can no longer provide a PPQ for our performance and has directed us to use a completed CPAR in PPIRS (per 42.1501, 42.1503) in lieu of the PPQ: Will the Government accept the CPAR in lieu of the PPQ where the Contracting Officer has indicated that they will not return the PPQ as required by the solicitation, given that the CPAR is available and complete in PPIRS?

Yes.

105 Wanted to know why “J. 5 Environmental, Energy, Economic Performance” page 54 of 75 of the draft solicitation was removed?

Document was not needed; administrative error.

106 The Draft RFP indicates that certain key personnel must possess a Secret Clearance. This would require the contractor to possess a Facilities Clearance commensurate with the level of clearance of the key personnel. However, the Draft RFP is silent on the requirement for the contractor Facilities Clearance. We would recommend the Draft RFP

Contractors requiring access can be added to specific VAR's (visit access/authorization requests) access lists via

Section L & Section M be amended to require offerors to possess a Secret Facilities Clearance at the time of proposal submission.

JPAS SMO (Security Management Office) visit certificates. Level 2 through 6 and level 10 users can submit a visitor request within JCAVS, a subsection of JPAS. This is requested through the DPTMS Security Office by the IMO, or other Government official.

107 The Draft RFP indicates resumes are required for key personnel, however there is no mention of letters of commitment for key personnel.

To ensure proposed key personnel availability to support the mission critical Facilities Operations Support Services program, Army Contracting Command should consider revising Section L and Section M to require resumes and letters of commitment from all key personnel.

Offerors will have to provide individuals with same or similar experience and education.

Attachment J.4 DOL DETERMINATION: States in Part the following: ” Employed on Army Contracting Command APG, Huachuca Division contract for Post Wide Operations and Maintenance Services Fort Huachuca, AZ.

Collective Bargaining Agreement between contractor: EMCOR Government Services Inc., and union:

AFGE Local 1662, effective 6/11/2013 through 10/31/2017 and amended on 10/26/2016.

Attachment J.1`CBA State in part the following: “2.0 This Agreement shall take effect when signed by the Parties and shall remain in effect through October 31, 2015, unless changed or terminated

108 Is there a new CBA or it this one still in effect? See updated attachment on FBO.

109 Why doesn’t J.1 agree with J.4 as J.4 says it is valid thru 10/31/2017 which now is almost a year past that?

See updated attachment on FBO.

110 J.1 CBA: Is the contractor to use the last posted hourly rates which are from 11/01/15? Or there more current CBA hourly rates?

See updated attachment on FBO.

111 Draft RFP Section B for CLIN 0005 state the following: “provides base year funding for completion of Non-Recurring Maintenance IJOs (amount is estimated at $1M for the base year). Will the Government be providing a Plug Number of $1M for this?

Please insert the plug number of $5M, as identified in the Solicitation document, into the CLIN.

112 Draft RFP Section B: Will the Government add the PWS reference to each CLIN to ensure staffing and pricing are same for everyone?

Completed.

113 Draft RFP Section B: What PWS Paras are to be staffing and priced for CLIN x007 Plant Operations? Is it PWS C.5.16? Please clarify

C.5.16, C.5.18 & C.5.19

114 J.8 PWS Para C.5.4.7 is missing, will it be added in? Corrected in PWS 115 J.8 PWS Pest Management is listed at C.5.5 but should be C.5.6, will this be corrected?

Corrected in PWS

116 J.8 PWS. Where is Para C.5.7.17 as it is missing from the Draft? Will it be added in?

Corrected in PWS

117 J.8 PWS Para C.5.8 Sheet Metal Work: What CLIN is this work to be charged? Will the Government provide historical workload in order to

No, workload data is not available for C.5.8 all work staff and price this area? is performed on service orders and work orders.

118 J.8 PWS Para C.5.13.6.2 Where are the Grounding Systems located and how many points are there at each location?

Corrected in PWS, see section C.5.14.9 thru C.5.14.9.4.

119 J.8 PWS Para C.5.19.8 The table in this para seems to have some of the words hidden and cannot read everything. Will the Government adjust the table so we can read all the text?

Corrected in PWS.

120 J.8 PWS C.5.20.1 Service Order (SO) Work. Will this table be updated to match up with the 13,000 SO’s listed in CLIN x003?

No. These are just an estimate as stated in C.5.20.1.

121 J.8 PWS C.5.20.1 is used twice once for Service Order (SO) Work and then for Preventative Maintenance, will this be corrected?

Corrected in PWS.

122 J.8 PWS C.5.20.6 Table: What is the frequency as it is cut off? Will this table be updated to reflect the frequency?

Corrected in PWS.

123 J.8 PWS C.5.1.7.3 Will the Government update the table to show all the priorities as top and bottom ones are cut off?

Corrected in PWS.

124 J.8 PWS C.5.2.4 Sweeping LAAF says 8 hours a day Mon thru Fri except holidays which is approx. 2000 hours but PWS C.5.20.3 Table only has 1606 hour. Why the almost 400 hour difference? Please clarify.

Corrected in PWS to reflect C.5.2.4.

125 J.8 PWS C.5.2.5 Sweeping Post says 2080 hours but PWS C.5.20.3 Table only has 1555 hour. Why the almost 500 hour difference? Please clarify.

Corrected in PWS to reflect C.5.2.5.

126 Will Workload be provide for the following areas as it is not covered in C.5.20.3 Table:

C.5.2.11- To be done on service orders & work orders.

C.5.2.12- To be done on service orders & work orders.

C.5.2.13- To be done on service orders & work orders.

C.5.2.14- To be done on service orders & work orders.

C.5.2.15- To be done on service orders.

C.5.2.16- To be done on service orders, work orders and R.M under C.5.20.3 Sweeping, Post.

C.5.2.17- To be done on service orders & work orders.

C.5.2.18- To be done on service orders & work orders.

C.5.2.19- To be done on service orders, work orders and R.M under C.5.20.3 Unimproved Roads.

C.5.2.20- To be done on service orders & work orders.

C.5.2.21- To be done on service orders & work orders.

127 Will Recurring Workload be provide for C.5.7 Carpentry Areas as there is none in C.5.20.3 Table?

No, this is covered under P.M section C.5.20.2.

128 Will Recurring Workload be provide for C.5.8 Sheet metal Work Areas as there is none in C.5.20.3 Table?

No, there is no R.M for C.5.8 Sheet metal.

129 J.8 PWS C.5.15.3.2: Is the contractor required to monitor the systems at the main Post fire station 24/7/365 or not?

No, this is a Fire Dept.

function.

130 J.8 PWS C.5.15.4 ECMS, is the workload coved in C.5.20.3 Table under C.5.15 Controls Line or is C.5.15.4 over and above that work? Please clarify.

C.5.15.4 is over and above that work as stated in the last 2 sentences of C.5.15.4.2

131 J.8 PWS C.5.15.5.2.1 Table and C.5.15.5.8 Table: Can the Government expand the table to clearly read each cell within the table?

Corrected in PWS.

132 J.8 PWS C.5.16.2.3.1 state in part: “The contractor shall have one person dedicated exclusively to perform recurring maintenance on reclaimed water distribution equipment, wastewater treatment plant equipment and the reclaimed water irrigation pumping system equipment 8 hours a day, 5 days a week except holidays is this in addition to the hours provided in Para C.5.20.3 Table C.16? Please Clarify.

Yes, the hours in C.5.20.3 in the table under C.5.16 have been increased by 1,920 hours for UZPW Water Distribution System.

133 J.8 PWS C.5.16.2.3.1 also states in part: “The contractor shall have one person dedicated exclusively to perform recurring maintenance on potable water distribution equipment system 8 hours a day, 5 days a week except holidays is this in addition to the hours provided in Para C.5.20.3 Table C.16? Please Clarify.

Yes, the hours in C.5.20.3 in the table under C.5.16 have been increased by 1,920 hours for UZSD Sewage Distribution System.

134 J.8 PWS C.5.16.9 Support Service: Please confirm theses services workload are NOT included in PWS C.5.20. If they are included in C.5.20, where are they located? Please clarify.

Blue Staking- To be done on service orders or work orders, see section C.5.16.9.1.5 of PWS.

R.M Hours for:

Portable Latrines- Located in C.5.20.3 Meter Reads:

Water Meters-Located in C.5.20.3 Gas Meters-Located in C.5.20.3 These hours are located in the table in C.5.20.3 under section C.5.16 Water/Fuel/Sewage Dist.

135 J.8 PWS C.5.19.2.2 Table and C.5.19.8 Table: Can the Government expand the table to clearly read each cell within the table?

Corrected in PWS.

136 J.8 PWS C.5.19.8 Operations Detail does not match PWS C.5.10.4.2 Table. Will the Government reconcile and clarify how many hours they want the contractor to staff and price?

PWS C.5.19.8 is Operations Detail for Central Plants and PWS C.5.10.4.2 does not exist, C.5.10 is the Painting section.

QUESTIONS RECEIVED ON 11 SEPTEMBER 2018 RESPONSE

137 J.7 PWS Para C.5.8 Sheet Metal Work: What CLIN is this work to be charged? Will the Government provide historical workload in order to staff and price this area?

See question 117 & 128

138 J.7 PWS Para C.5.19.8 The table how many facilities and what are their locations for each line?

See question 147

139 Will Workload be provided for the following areas as it is not covered in See question 126

C.5.20.2 Table:

C.5.2.11 C.5.2.12 C.5.2.13 C.5.2.14 C.5.2.15 C.5.2.16 C.5.2.17 C.5.2.18 C.5.2.19 C.5.2.20 C.5.2.21

140 Will Recurring Workload be provided for C.5.7 Carpentry Areas as there is none in C.5.20.2 Table?

See question 127

141 Will Recurring Workload be provided for C.5.8 Sheet metal Work Areas as there is none in C.5.20.2 Table?

See question 128

142 J.7 PWS C.5.15.4 ECMS, is the workload coved in C.5.20.2 Table under C.5.15 Controls Line or is C.5.15.4 over and above that work? Please Clarify

See question 130

143 J.7 PWS C.5.16.2.3.1 state in part: “The contractor shall have one person dedicated exclusively to perform recurring maintenance on reclaimed water distribution equipment, wastewater treatment plant equipment and the reclaimed water irrigation pumping system equipment 8 hours a day, 5 days a week except holiday’s” Is this in addition to the hours provided in Para C.5.20.2 Table C.16? Please Clarify

See question 132

144 J.7 PWS C.5.16.2.3.1 also states in part: “The contractor shall have one person dedicated exclusively to perform recurring maintenance on potable water distribution equipment system 8 hours a day, 5 days a week except holiday’s” Is this in addition to the hours provided in Para C.5.20.2 Table C.16? Please Clarify

See question 133

145 J.7 PWS C.5.16.9 Support Service: Please confirm theses services workload are NOT included in PWS C.5.20. If they are included in C.5.20, where are they located? Please clarify

See question 134

146 J.7 PWS C.5.19.2.2 Table Does the Government require staffing for each building or are they the buildings serviced? Please clarify. Makes a big difference in staffing a pricing.

Full time staffing at each building is not required.

Just servicing. Corrected C.5.19.2.2

147 J.7 PWS C.5.19.8 Table: How many facilities are there for each? Please add in how many are required to be staffed separately by those hours provided?

See C.5.19.2, C.5.19.2.1 and C.5.19.2.2

148 J.7 PWS C.5.19.8 Operations Detail does not match PWS C.5.10.4.2 Table. Will the Government reconcile and clarify how many hours they want the contractor to staff and price?

See question 136

149 RFP Section B para B.1.1 says contractor needs to provide indirect cost rate/ loading for CLIN x005 but the CLIN in Section B does not have a

Submit as part of your pricing narrative place for that to be input, will this be corrected?

150 J.7 PWS C.5.1.1.4. What is the Government MIS that the contractor currently using and what will the successful offeror be using? What inputs will the contractor be required to do in the Government MIS? Does the Contractor need their own MIS? If so will the Government provide a flat file for the contractor to import into theirs?

See C.5.1.1, C.5.12.2 and C.5.12.2.1 Contractor MIS system in no required.

151 J.7 PWS 5.17.1.2 Table. Are the any words missing from Last header on right? Seems to be. Will Government update this table?

Corrected in PWS

152 J.7 PWS 1.3.4.10. What Government MIS systems must the individual have experience in? Please clarify for staffing and pricing purposes?

See question 11

153 J.7 PWS 3.12 is missing, not labeled as removed. Will the Government add this in or provide clarity what if anything is required here? Please update this area.

Corrected in PWS

154 J.7 PWS C.4. Will the government address Vehicles the contractor must provide since all vehicles requirements are removed from PWS C.3?

No, see C.3.1 & C.4.1

155 J.7 PWS C.5.1.2.1.4 Sub paragraphs are incorrectly numbered, will this be corrected?

Corrected in the PWS

156 J.7 PWS C.5.1.3.6. Will the government provide the historical number of Priority I, II and III on yearly or monthly basis?

No, that information is not part of the PWS

157 J.7 PWS C.5.1.10. What are the current Plant Operations Orders? See sections C.5.16, C.5.18 and C.5.19 throughout. Also C.5.20.4.2

158 J.7 PWS C.5.2.7. Is the Tanker or Water Truck being provided by the Government? IF so will it be listed and give us age, made, model and life expediency? If not why is the Government directing us to use either a water truck or tanker?

Changed in PWS C.5.2.7.

See C.3.1 & C.4.1 No

GFE.

QUESTIONS RECEIVED ON INDEX CARDS AT PRE-PROPOSAL

CONFERENCE/SITE VISIT 12 SEPTEMBER 2018

RESPONSE

159 What Government provided equipment is not included in the B

PWS/RFP?

All GFP as stated in C.3.1 & C.4.1.

Incidental Property as listed in TE 3.5.1, TE 3.5.2 and TE

3.4 is provided.

160 How many barracks are transient? 22 161 What type of gas is used on Post—Natural Gas, LP, etc.? Majority is Nat Gas, but we do have propane as well.

162 What will be the process if the Government must limit the number of proposals for effective competition—That is, will it be based on taking the lowest 5 priced bids or possibly the highest ranking past performance bids, or something else?

Highest ranking in accordance with the evaluation factors.

163 Water pumps described as “all over post”—and some are critical. Will the No, there are just too

Government identify by location and nomenclature, all pumps deemed “critical”?

many to list accurately.

164 Is the Executive Summary page limited? No.

165 Will slide show at the briefing be posted on FBO? Yes.

166 Please provided ceiling height for the Barnes Field House Buildings and

Additional Gym Facility.

50 -60 feet for both.

167 How much asbestos pipe insulation is still in place? Unknown