ACC_APG_PreProposal_ConferenceFinal.pdf

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

ACC-APG, Huachuca Division Preproposal Conference, 12 September 2018

DOC Branch

DEPARTMENT OF PUBLIC WORK (DPW)

Operations and Maintenance Services

SOLICITATION W9124A-18-R-0018

CONTRACTING TEAM

CONTRACTING OFFICER

Edwin Guthrie edwin.d.guthrie2.civ@mail.mil (520)533-1517

CONTRACT SPECIALIST

Cinnamon Stuckey cinnamon.c.stuckey.civ@mail .mil

(520)538-8907

Protocol

Purpose of Pre-proposal Conference

Competition

Important Info

Solicitation Sections L & M

Evaluation Factors for Award

Basis for Award

Discussions

CLIN Structure

AGENDA

PROTOCOL

Submit Questions only in writing. Provide written questions to the Contracting Officer or Contract Specialist (8 x 5 Card are available on the tables out side and will be available on the buses)

No Photos!

No Voice Recordings!

Exchange Info To Improve Industry’s Understanding Of Govt Requirements

Enhance The Govt’s Ability To Obtain Quality Services For A Reasonable Price

Increase Efficiency In Proposal Prep, Proposal Evaluation, Negotiation, And Contract Award

PURPOSE

COMPETITION

Total Small Business Set-Aside

IMPORTANT INFO

I. Contract Type: Firm Fixed-Price

II. Period of Performance:

a. Phase In 01 Feb 19 – 28 Feb 19

b. Base Year: 1 Mar 19 – 28 Feb 20

c. Four One-year Options lll. Questions due by 20 September 2018, by 4:00 pm

MST

IV. Past Performance Questionnaires due 09 October 2018, by 4:00 pm MST

IV. Proposal Due Date: 09 October 2018, by 4:00 pm

MST

IMPORTANT INFO

SOLICITATION SECTIONS L & M

I. Provide all information specified in Section L II. Ensure compliance with Section M III. Price: Price Proposals; to be evaluated in terms of price analysis to determine that the prices are appropriate for the effort. The offerors price proposal shall address a complete and auditable description of prices for the performance of all work.

I. Request for Proposal, Solicitation, Offer and Award (SF33) Document and Amendments

Executive Summary (Organizational Capability Statement) Financial Capability

No Page Limit 2 hard copies + 1 CD

II. Management Functional Area Management & Key Personnel – Tab 1 Quality Control Concept & Phase-In – Tab 2

20 pages 6 hard copies + 1 CD

III. Technical Approach Work Control – Tab 1 Supply and Storage – Tab 2

30 pages 6 hard copies + 1 CD

VOLUME REQUIREMENTS

IV. Functional Areas Heating, Cooling, Electric & Plumbing – Tab 1 Plant Oper. and Dist. Systems: Water, Fuel (Natural Gas) & Sewer – Tab 2

30 pages 6 hard copies + 1 CD

V. Price Proposal Pricing Narrative Completed Section B

15 pages 6 hard copies + 1 CD

VI. Past Performance Provide details referencing technical and functional areas on contracts of a similar magnitude and complexity 20 pages 3 hard copies + 1 CD

VOLUME REQUIREMENTS

Proposals will be evaluated using the source selection process and a best value approach. Award will be made to the Offeror that demonstrates the best value based on the assessment of the evaluation factors. Proposals will be evaluated in accordance with the evaluation criteria which consist of factors and subfactors.

EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

Factor 1: Management Subfactor 1: Functional Area Management & Key Personnel Subfactor 2: Quality Control Concept & Phase-In

Factor 2: Technical Approach Subfactor 1: Work Control Subfacor 2: Supply and Storage

Factor 3: Functional Areas Subfactor 1: Heating, Cooling, Electric & Plumbing Subfactor 2: Plant Operations and Distribution Systems:

Water, Fuel (Natural Gas) and Sewer

EVALUATION FACTORS FOR AWARD

Factor 4: Price

Factor 5: Past Perfomance

Each proposal will be evaluated for its overall conformance to the requirements of the RFP and the degree of quality offered, along with the value of the offer based on price. The relative importance of each factor and subfactor is as follows:

The Management, Technical Approach and Functional Areas Factors are of equal importance. These three factors are each independently, significantly more important than the Past Performance factor. The Past Performance Factor is less important than the Price Factor. In accordance with FAR 15.304(e), all non-price evaluation factors when combined are significantly more important than price. Each subfactor within the Management factor is of equal importance. Each subfactor within the Technical Approach factor is of equal importance.

Each subfactor within the Functional Areas factor is of equal importance.

BASIS FOR AWARD

Award will be made to the offeror whose proposal represents the best overall value to the Government.

Offerors are reminded that the Government reserves the right to make a trade-off analysis to determine which proposal offers the best value. Therefore, award could be made to other than the offeror with the lowest price if the added benefits evaluated warrant paying a higher price.

Discussions

The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

CLIN STRUCTURE

CLIN 0001 Phase-In 1 Month

FFP

CLIN 0001 provides base year funding for completion of phase-in efforts of contractor personnel. This CLIN applies to the first month of the base year only.

CLIN 0X02 PM and Supply/Storage

FFP

CLIN 0002 provides base year funding for the following:

- Project Management IAW C.1 thru C.6

- Supply and Storage IAW C.5.4, C.5.12 and C.5.20.6

CLIN 0X03 Service Orders 13000 Each

FFP

CLIN 0103 provides option year 1 funding for completion of Service Orders IAW C.5.20.1 and C.5.20.4; (minimum guaranteed 13,000 Service Orders per year; cost per service order x 13,000). An estimated 1,043 service orders are received in all priorities per month, including utilities work service orders. An average time of 2.97 hours is required to complete a service order.

CLIN STRUCTURE

CLIN 0X04 Service Orders Recurring Maintenance IJOs & Preventive Maintenance

FFP

CLIN 0104 provides option year 1 funding for the following:

- Recurring Maintenance IJOs IAW C.5.20.3, C.5.20.4.1, C.5.2 thru C.5.5, C.5.9 thru C.5.11, and C.5.13 thru C.5.19

- Preventive Maintenance IAW C.5.7.17 and C.5.20.2

CLIN STRUCTURE

CLIN 0X05

Non-Recurring Maintenance IJOs Government Plug Number of $5,000,000.00/ Year

FFP

CLIN 0X05 provides option year 1 funding for completion of Non-Recurring Maintenance IJOs; see B.1.1; see C.5.1 throughout, C.5.4 throughout; C.5.12 throughout, and C.5.20 throughout (amount is estimated at $5M per year)

CLIN 0X06 MEDDAC

FFP

CLIN 0106 provides option year 1 funding for completion of MEDDAC requirements IAW C.5.20.2, C.5.20.3, and C.5.9

CLIN STRUCTURE

CLIN 0X07 Plant Operations

FFP

CLIN 0107 provides option year 1 funding for completion of Plant Operations IAW C.5.16, C.5.18, C.5.19, and C.5.20.4.2

CLIN STRUCTURE

CLIN 0X08

Contractor Manpower Reporting

FFP

CLIN 0008 provides base year funding for Contractor Manpower Reporting.

Read the Solicitation

Do not “Parrot” the PWS

Pay close attention to page count

Check for typos, errors, etc.

PROPOSAL PREP

THANK YOU FOR

YOUR INTEREST

IN THIS

PROCUREMENT