QAs_W9124A-18-R-0018.pdf

QUESTIONS (SUBMITTED NLT 20 SEPTEMBER 2018) RESPONSE

Over the last twelve months, what is the average time to pay the current contractor once their invoice is received?

Payment will be in accordance with

FAR 52.232-25

Prompt Payment.

2 Can CPAR’s be used in lieu of PPQs? Yes 3 Do resumes count against the page count in Volume II? No 4 Can the offeror submit subcontractor PP? No

Minimum Bid Acceptance Period is not mentioned, do we assume 60 days as noted in box 12 of SF 33? 150 calendar days

Past Performance – Amendment 1 ‐ Q&A states the discrepancy of 3 years vs. 5 years for past performance recency is corrected. Corrected; 3 years.

Definitions – PWS page 33‐ Bi‐Monthly: occurring twice in a given month. Bi‐Weekly: Occurring every 2 weeks.

Question: wanted to verify these two definitions are correct, as they seem to contradict one another. Yes this is correct.

Vol VI Past Performance ‐ page 66 states 5 years; M.3 Past Performance ‐ lists 3 years M.3 page 68. (page #s per the Amendment). Corrected; 3 years.

Reference PWS Paragraph C.5.3.8 Mowing. This item states “The contractor shall trim and mow selected areas upon receipt of a valid work document.” As we are responsible for the procurement of equipment and as there are no maps in the PWS, please provide the size and the frequency of the areas that we would typically be responsible for.

O&M contractor is responsible for landscape maintenance and maintaining most of the infrastructures (compounds) related to gas lines, water, sewer, HVAC, electric, plumbing, etc.. Estimate approximately 200 acres a month that O&M contractor would be responsible for throughout the installation.

Reference PWS Paragraph C.5.16.6 Wastewater Plant Operations. This paragraph states that “The contractor shall operate and perform operations and operator's maintenance checks on the wastewater treatment plant and the reclaimed water irrigation pumping system IAW all applicable Federal, State, and Local codes and The Operation and Maintenance Manual for Wastewater Treatment Plant Ft. Huachuca, AZ.

Please provide a copy of The Operation and Maintenance Manual for Wastewater Treatment Plant Ft. Huachuca, AZ.

See Tech Exhibit 5.16.8.

Reference PWS Paragraph C.5.18.1. During the site visit we were told that the contractor was not responsible for kitchen equipment other than heating, cooling and refrigeration, however we see kitchen equipment such as ovens, grills, dishwashers included in the Technical Exhibits. Please clarify where our responsibility begins and ends.

Equipment and real property are two different items.

The Contractor will be responsible for what is in the Tech Exhibits. See TE 5-18-1.

As we didn’t see the water distribution or waste water facilities during the site visit and we see that there is a requirement for dedicated maintenance personnel for the reclaimed water distribution equipment, wastewater treatment plant equipment and the reclaimed water irrigation pumping system equipment at the do these operations require continuous coverage at each location or is a tour approach to check operations acceptable?

Full time and dedicated

Reference Technical Exhibit 5.16.4 (p157 of 492). Paragraph a.

references both Figure 3.1 and Table 3-1 however we are unable to locate either of these. Please identify where these can be found.

Corrected these 2 references in the technical Exhibit.

Can the government provide historical fuel and maintenance information on the former GFE list? PWS Section C.3.1 /pg60 No

Can the government provide historical fuel and maintenance cost for the runway sweeper? PWS Section C.5.2.4/pg79 No

If the utility is not as indicated on the as built drawings, who is responsible for any damage to the requestor equipment and for the repair of the utility? PWS Section C.5.16.9.1.3/pg198

The awarded contractor is responsible.

Are the government Utility as-built drawings accurate and comprehensive and to scale? PWS Section C.5.16.9.1.3/pg198

To the best of our knowledge, but not guaranteed.

The generators have proprietary programming; will the maintenance and repair of these programs fall under RM? PWS Section C.5.2.24/pg83 Yes.

Regarding the load test for generators, can the government provide the general parameters of their load bank? PWS Section C.5.15.5.3.3.1/pg170

The contractor will be required to adhere to the tech exhibits, PWS, UFC and regulating authorities.

The RFP indicates that certain key personnel must possess a Secret Clearance. This would require the contractor to possess a Facilities Clearance commensurate with the level of clearance of the key personnel. However, the RFP is silent on the requirement for the contractor Facilities Clearance. We would recommend the RFP Section L & Section M be amended to require offerors to possess a Secret Facilities Clearance at the time of proposal

Contractors requiring access can be added to specific VAR's (visit access/authorizatio n requests) access lists via JPAS SMO (Security submission. RFP Section H.2 /pg29 Management Office) visit certificates. Level 2 through 6 and level 10 users can submit a visitor request within JCAVS, a subsection of JPAS. This is requested through the DPTMS Security Office by the IMO, or other Government official.

The RFP indicates resumes are required for key personnel, however there is no mention of letters of commitment for key personnel. To ensure proposed key personnel availability to support the mission critical Facilities Operations Support Services program, Army Contracting Command should consider revising Section L and Section M to require resumes and letters of commitment from all key personnel. RFP Section Volume II Tab 1 /pg64

Offerors will have to provide individuals with same or similar experience and education.

Is the government concerned about keeping the contracts description format listed on Pg. 66 or can the offeror provide its own format with all data the government listed included?

Solicitation, Page 66 Volume VI

Please conform to the requirement for submission.

C.5.20 states workload data.

Question: There are numerous workload data points throughout the PWS. Is this workload data included in the C.5.20 or not? PWS C.5.20. Yes

Sect. L, Sect M: Section L on page 66 states past performance contracts during the past 5 years, however, Section M on page 68 states past performance Recency does not extend past three years. Could the Government clarify the time duration for valid past performance contract citations provided by the offeror?

*Q/A released on 9.15.18 states it was corrected in the Solicitation, but it remains unchanged. Please clarify the Recency requirement for Past Performance in both sections L and M. Solicitation AMD 1, Page 66 AMD 1 Solicitation Section L/M Q/A #85,88,90 Corrected; 3 years

VOLUME II – Management. This section shall contain the following:

a. Functional Area Management & Key Personnel By tab.

b. Quality Control Concept & Phase-In Plan

TAB 1:

The proposals will be evaluated on the following factors:

Management, Technical Approach, Functional Areas, Price, and Past Performance.

Factor 1: Management Subfactor 1: Functional Area Management & Key Personnel Subfactor 2: Quality Control Concept & Phase-In Factor 2: Technical Approach Subfactor 1: Work Control Subfactor 2: Supply & Storage Factor 3: Functional Areas Subfactor 1: Heating, Cooling, Electric & Plumbing Subfactor 2: Plant Operations and Distribution Systems:

Water, Fuel (Natural Gas) and Sewer Factor 4: Price Factor 5: Past Performance

Question: In what way would the Government prefer the Proposal to be presented by Tab (as in Section L) or by Factor & Subfactor (as in Section M)?

Solicitation AMD 1, Section L.6 Vol II Page 63 AMD 1

Discussion: A smaller type may be used on charts, graphs, figures, diagrams, and schematics to accommodate a "make to fit" software capability, however all text shall be legible and easily read. Offers shall be submitted in loose leaf, three-ring binders, with rings no larger than 2” diameter.

Question 1: Will the Government allow an Offeror to use 10 point font within a table?

Question 2: Will the following statement on same page of Solicitation “Additionally, there should be no more than 10 pages of charts or graphs per applicable volume.” count the same for Tables also?

Solicitation AMD 1, Section L.5.c page 62 AMD 1

Section has been edited to include “or tables”.

“Past Performance Submissions received after the required submission date will not be evaluated and the offeror’s proposal will be considered ineligible for award.”

Discussion: The timely return of completed Reference Questionnaire’s is a Government to Government/Industry requirement (not the offeror’s). It is also in an Offeror’s interest for the timely receipt of a Reference Questionnaire.

1. Section has been edited.

2. Yes

3. See Solicitation

(J.7) “It is the offerors responsibility to follow-up and to encourage references to send in their questionnaire.”

Additionally the Government states (NOTE: Offerors not having past or present performance information will receive a neutral rating in this area).

Question: Will the Government remove the statement “Past Performance Submissions received after the required submission date will not be evaluated and the offeror’s proposal will be considered ineligible for award.”?

Question: May the offeror provide in the proposal the most recent completed CPAR to meet this requirement to remain eligible for award (in the event a Reference Questionnaire is not completed and returned timely from government official to government official) for each contract citation and may the CPAR be excluded from page count?

Question: Is the Government willing to accept additional risk with an Offeror with a neutral/unproven Past Performance versus less risk with an Offeror with proven Past Performance, but, with a Reference Questionnaire not arriving by required submission date?

J.7 Past Performance Solicitation Section L.6 Vol VI Page 66

AMD 1

Will the Government confirm how many questions have been received and provide a schedule for answers? No

Is the Government requesting Schedule B to be in Volume I and Volume V? Solicitation AMD 1 Section L.5 (Proposal Vol table) and L.6 b Page 61 and 63 Yes

Will the Government provide file J.6 Past Performance Administrative information in a word document (preferred) or a fillable pdf? J.6 Past Performance Administrative Information. No

Are Key Personnel resumes excluded from page count in the Volume II Tab 1? Solicitation AMD 1, L.6 a Page 63 Yes

“Following contract Award, the Contracting Officer shall approve replacement of any key personnel after verifying that they meet or exceed the requirements of the solicitation.”

Question: Will the Government provide specific requirements in the solicitation for key personnel?

Solicitation AMD 1, L.6 Vol II TAB 1 a Page 64 No

Q/A 107: The Draft RFP indicates resumes are required for key personnel, however there is no mention of letters of commitment for key personnel.

To ensure proposed key personnel availability to support the mission critical Facilities Operations Support Services program, Army Contracting Command should consider revising Section L and Section M to require resumes and letters of commitment from all key personnel.

Answer: Offerors will have to provide individuals with same or similar experience and education.

Question: Will the Government define what “same or similar” experience and education is?

Q/A #107 No

“Provide details (including resumes) for top management and key personnel expected to execute the work…”

Question: Will the Government define top management? As currently stated it is unclear what additional resumes are required for inclusion other than key personnel stated.

Solicitation AMD1, L.6 Vol II Tab 1 Page 63-64 See C.1.3.1

C.1.3.4.6.3. The contractor shall maintain on file the qualifying procedures to certify in joining piping by welding and other than by welding. The file shall be available to the Government representative upon request.

Question: Will the government be providing welding and joining procedures for their systems to the contractor from which it will test employees?

Welding and joining certificates shall be a registered entity and verifiable.

C.1.3.4.6.3 states – The contractor shall provide a copy of the certifying documents for each employee where it shows qualifications in pipe joining procedures to the COR NLT 30 days after contract start.”

Question: Will the government be providing welding and joining procedures for their systems to the contractor from which it will test employees?

Welding and joining certificates shall be a registered entity and verifiable.

C.1.6 states – Average overtime hours are listed in C.5.20.10. The average is given over all functional areas.

Question: Is there additional information breaking down the number by job classification or shop?

No, please use what was provided.

C.1.10.2 states – The contractor shall provide escorts in safety hazard areas where the contractor has prime work responsibility for Government and other Contractor personnel who are performing work in these areas.

Question: What is the average time (annually) where escorts might be required?

This is a varying requirement. The government does not have a set number of times readily available.

C.1.22.1 states – The contractor shall perform and provide utility/Blue Stake clearances for “all requests” prior to any excavation per PWS C.5.16.9.1.

Question: Does the government have established an phone number and personnel assigned to handle utility marking requests or will the contractor need to provide either or both (phone number/personnel)?

The phone number is established, the Contractor must provide the personnel.

C.3.6 states – The Government will furnish designated space in buildings shown in TE 3.4.

Question: Will the government provide the square footage amounts for Storage (Bldg #30040), Storage/Supply Hangman’s (Bldg #31008), Welding – Partial (Bldg #31114), and Mechanics Shop (Bldg #51406)? Square footage amounts are not shown in the TE.

No, it’s unavailable at this time.

C.3.8 states – The Government will provide existing landline Class A, AA, and C telephone services only for conduct of business and operations directly related to this contract.

Question: Will the government also provide Internet access or will the contractor be responsible for that?

The internet access will be supplied, the contractor must adhere to all requirements to gain access to the Army network.

C.3.15 states – The Government will provide the contractor an office facility of approximately 800 square feet for use during the phase-in period.

Question: Once the phase-in period is over, will the incoming contractor move to the facilities listed in TE 3.4? Yes

C.4.6 states that all computer and software purchases made for the contract have to be through the sites designated in this section.

Question: If software is needed that is not available through the website, how will the contractor gain permission to purchase from other sources?

The permission for non-approved equipment will have to go through proper sources and be able to connect to an Army network (i.e.

have a Certificate

Of Networthiness).

C.4.6 states – The Government will retain ownership/licenses of said software.

Question: Will the Government allow the contractor to utilize web-based applications for certain work associated with this contract?

Web based applications must be allowed on the Army Network

C.5.1.7.5 states – The contractor shall determine the specific resources needed to accomplish the work as approved on the DA From 4283, to include the number of craftsmen man hours needed, by type of craftsman; the material and equipment requirements; and the costs of each resource.

Question: Will all this information be required if the work is to be completed via a subcontractor? Yes

C.5.1.7.9.7.3 states – Estimates shall include, if necessary, line drawings of the work to be done.

Question: Of the estimated IJOs per year, how many are estimated to require line drawings?

This is a case by case basis.

C.5.2.5 states – More (multiuse) paths will be constructed in the future.

What is the timetable for the construction of these paths? Unknown

C.5.2.10 states – The contractor shall order, pile, and maintain construction material to include AB, concrete rock, concrete sand, bedding sand, mortar sand, and cold mix asphalt in the bins provided at the Barber Greene Maintenance Facility. .

Question: What are the sizes of the bins for each of these materials?

ABC - 50' X 25'

Concrete Rock - 15' X 25' Concrete Sand (snow emergency) - 50' X 50' Bedding Sand - 15' X 25' Mortar Sand - 15' X 25' Cold Mix Asphalt - 15' X 25'

C.5.2.12 states – The contractor can be expected to load and haul construction materials, heavy engineering equipment, barricades, supplies, water, military equipment/vehicles/aircraft, shipping containers, sheds, etc.

to and from various locations located throughout the installation. . .

Question: How often will the contractor be required to transport military equipment/vehicles/aircraft? Unknown.

50 C.5.2.19 states – The contractor shall provide heavy If required equipment as requested on a valid work document during wildfires and water hauling support upon receipt of a valid work document.

Question: Will the Fire Department specify equipment the contractor should have on hand, or will the contractor strictly use equipment they have for other purposes on the contract?

equipment is not on site on a valid work order, the contractor will have to rent or procure the equipment.

C.5.3.3 states – The contractor shall maintain desert landscaping or xeriscaping.

Question: Is there a map or Technical Exhibit noting the size and areas associated with this section? This is post wide.

C.5.3.8 states – The contractor shall trim and mow selected areas upon receipt of a valid work document.

Question: Is there an associated map or Technical Exhibit noting the size and areas associated with this section? No

C.5.4.6.2 states – The contractor shall collect samples of the contents of the oil/water separator and/or wash rack sump pump for testing to determine the disposition of the contents.

Are there appropriate laboratory facilities located on site that the contractor can utilize or will the samples need to be sent to a subcontracted laboratory?

Samples will need to be sent out to an appropriate entity.

C.5.4.6.2 states – The contractor shall collect samples of the contents of the oil/water separator and/or wash rack sump pump for testing to determine the disposition of the contents.

Question: How often are samples requested by the government?

This is all based on usage, ie; 1 month to 6 months. Est.

C.5.14.9.3 states – When requested, the contractor shall perform ground point readings on all aviation related ground points listed.

Question: How many times per year are these tests requested?

It is an annual requirement.

C.5.16.6.1.6 states – The contractor shall collect sewage samples to monitor the performance of the treatment process and analyze results and compare to the required parameters to be in compliance with the applicable regulations.

Question: Are there laboratory facilities on site for the contractor to use or will outside laboratory services be needed?

On site at the

WWTP.

C.5.16.7.2.7 states – The contractor, when requested follow all the standards and guidelines listed in the Operation and Maintenance and Emergency Procedures for Fort Huachuca

Case by case basis but normally annually.

Gas Technicians Plan, Section 6 to perform a gas leak survey of the gas system.

Question: How often are these surveys requested?

C.5.16.7.2.7.1 states – The contractor shall determine the frequency of the survey for all sections of the natural gas system based on factors listed in the Operations and Maintenance and Emergency Procedures for Fort Huachuca Gas Technicians Plan.

Question: Will the government provide the Maintenance and Emergency Procedures for Fort Huachuca Gas Technicians Plan during the proposal process so that an accurate determination of leak survey requirements can be made?

Throughout TE 5- 16.1

C.5.16.7.3.1 states – The contractor shall perform all excavations and back-filling IAW: all Federal, State, and Local regulations.

Question: Do these excavation requirements pertain to only contractor activities or all activities on base (including those by third parties)?

This is in relation their work effort

C.5.16.7.3.5 states – The contractor shall perform pipeline testing procedures…

Question: Is the government referring to pressure testing procedures? Yes.

Paragraph L.6. Volume V - Price Proposals of the solicitation states the following: "A completed Section B, not subject to the page limitation for this volume, shall be submitted with the price proposal as the Government will be evaluating the consistency between the work or labor expertise identified by each CLIN and the pricing for each CLIN."

Question: Will the Government confirm that the "Completed Section B" requirement for Volume V, is not subject to the maximum page limits set forth in paragraph L.5.c of the solicitation? Yes

Paragraph L.6. Volume V - Price Proposals of the solicitation states the following: "All price information shall be submitted in Microsoft Excel (.xls) format with formulas included and shall be compatible with Windows 10."

Question: Will the Government confirm that the "Completed Section B" requirement for Volume V, is to be provided in Microsoft Excel (xls) format? Yes

Paragraph B.1.1 of the solicitation, states the following:

"Each job order will be negotiated at the time the job has been defined by the Government. For the IJO CLINS, the

1. Only 0X05 will the contractor shall propose with its proposal in response to this RFP, an indirect cost rate/loading to be used in the pricing and negotiation of all IJOs. That rate will match the same rate proposed for all the work under this contract. The rate shall contain all loading elements (G&A, overhead, profit percentage and any other indirect cost rate such as a project rate), which shall be utilized for pricing all IJO work.

Question: Will the Government confirm that paragraph B.1.1 of the solicitation is applicable to CLINs 0X04, Recurring Maint IJOs & Preventive Maint and 0X05, Non-Recurring Maintenance IJOs of Section B? Will the Government indicate where in Volume V, we are to indicate our indirect cost rate/loading amount to be used in the pricing and negotiation of all IJOs? Also, will the Government provide NTE plug estimates for CLINs 0X04, Recurring Maint IJOs of Section B?

contractor use the plug number.

2. See answer above.

3. See answer above.

Past Performance states “The offeror shall submit a description of its previous and current Government contracts (all prime and major subcontractor performance during the past five (5) years)”, and, RFP Section M.3 – Past Performance states RECENCY, “does not extend past 3 years”.

Would the government please clarify if the past performance requirement and definition for past performance recency is 5 years or 3 years? Corrected; 3 years

The proposal volume requirements table shows a 20 page limit for Vol II Management.

Would the government please clarify that job descriptions and resumes for key personnel are excluded from the page count?

Yes, excluded from page count.

First paragraph states “..three functional areas listed below,”.

Only two are shown.

Would the government please clarify if the two functional areas are: a) Work Control and b) Supply and Storage

Edited; changed to “two”.

Would the government please clarify service order counts, 13,000 schedule B verse 12,512 in C.5.20 of PWS?

C.5.20.1 states the 12,512 service orders but this is just an estimate as stated in that section.

In reference to Question #150 and PWS section C.5.1.1 and C.5.12.2, the PWS indicates that the government provided system of record utilized for financial tracking is GFEBs, and

GFEBS & S2K are government provided systems.

government provided system of record for the contractor warehouse material is “S2K.”

Would the government please if the current MIS work control system of record is government or contractor provided? If it is contractor provided, how is this to be priced?

In reference to Question #17 and PWS section C.3.9.

Petroleum, Oils and Lubricants, reference “The contractor will be responsible for petroleum, oils, and lubricants for all other equipment including special purpose vehicles (back hoes, bull dozers, graders).

Would the government please clarify if the contractor is responsible for providing fuel for work trucks, utility vehicles and generators and if the contractor can access a government provided fuel point on post?

See section C.3.9 (revised) Contractor is responsible for fuels, oils and lubricants on their own utility/work trucks, heavy equipment and fuel cans. Government is responsible for fuel on all permanently placed generators.

2 gas stations are being used now by the incumbent.

In reference to attachment J.9_TE (Technical Exhibit), section 3.5.1, Incidental property.

Is it the government’s intent to execute a joint inventory of incidental property between the incumbent and incoming contractor?

Yes w/COR present.

Technical Exhibits

Would the government please clarify that “Incidental Property” equates to “GFE” property?

See section C.3.1 & C.3.1.1 of PWS.

Management Information System (MIS)

Is the current Government MIS system functional and producing all required deliverables?

MIS system is functional, but only can provide deliverables related to GFEBS & S2K.

Management Information System (MIS)

What is the name of the current Government MIS system or is it Government specific?

See C.5.12.2 & C.5.12.2.1

Management Information System (MIS)

If the current contractor is using a separate MIS system will it or the software be furnished to the successful offeror? In the

See C.5.12.2 GFEBS, and yes S2K will be provided by the interests of maintaining records and continuity this would be more cost effective than rebuilding data and data bases.

government.

DPW Supply

Does the current Government MIS support supply automation in the work management system? See C.5.12.2.1

DPW Supply

Is the current inventory bar coded? No

Information Technology Equipment

If the contractor needs to run an additional work management system to meet all deliverables can it be purchased through this system?

Fort Huachuca is GFEBS. Any secondary system run by the contractor is at their expense and is their process.

Secondary systems may not be allowed on the Army network.

Information Technology Equipment

How is software where the contractor would typically “buy seats” to use hosted software impacted by this requirement? See C.4.6

Service Order CLIN

This is the Service Order CLIN for the base year (11 months).

Does the government want priced the full annual quantity of service orders (13,000) or should it be 11/12ths of 13,000?

For the base year 11/12ths.

RFP Section B CLIN 0005 Sentence in the last paragraph states - - “Please ensure that no rounding formulas are unitized in the offeror pricing.”

Using Excel, if you do not use rounding to a reasonable number of places beyond the decimal point, the places beyond the decimal point cannot be infinite. For example, if we multiplied an annual salary of $32,215.50 times the combined social security\medicare rate of say, 7.65%, the result would be $2464.48575. Rounded it would be $2464.49.

Lack of reasonable rounding can be especially troublesome for Contracting\Pricing personnel if the Section B unit prices are not rounded to 2 places beyond the decimal point. Then the extension\multiplication of the unit price times the quantity will not be an even number that your procurement or finance systems can deal with.

Section updated in the Solicitation.

Will the government allow offerors to use reasonable judgement in incorporating “rounding” into the pricing proposals?

ACC-APG, Huachuca Division Preproposal Conference, 12 September 2018 Slides the Period of Performance (POP) is stated as: Phase in =1 Feb 2019 – 28 Feb 2019; Base Year = 1 Mar 2019 – 28 Feb 2020; Opt Yr 1 = 1 Mar 2020 – 28 Feb 2021; Opt Yr 2 = 1 Mar 2021 – 28 Feb 2022; Opt Yr 3 = 1 Mar 2022 – 28 Feb 2023; Opt Yr 4 = 1 Mar 2023 – 28 Feb 2024. However, in the W9124A-18-R- 0018_Amendment_0001_Conformed_Copy, Section F, F.1 Contract Performance Period lists the following POP: Phase in =1 Feb 2019 – 28 Feb 2019; Base Year = 1 Mar 2019 – 31 Jan 2020; Opt Yr 1 = 1 Feb 2020 – 31 Jan 2021; Opt Yr 2 = 1 Feb 2021 – 31 Jan 2022; Opt Yr 3 = 1 Feb 2022 – 31 Jan 2023; Opt Yr 4 = 1 Feb 2023 – 31 Jan 2024. Please confirm correct POP dates.

Slides are incorrect. Please see Section F.1 of the Solicitation.

Page 65 of 71 of the W9124A-18-R- 0018_Amendment_0001_Conformed_Copy states: “and provide the number of personnel performing the four functions by skill type, skill level, and category of employment”. Please confirm number of “functions” to be addressed by the offerors; in some areas it states “three” in others “four”. In Tab 1, it lists 13: refrigeration, air conditioning, compressed air, vacuum, mechanical ventilation, kitchen, washers and dryers, evaporative cooling equipment and systems, comfort heating, industrial steam, domestic hot water, and soft water, electrical/electronic control systems.

What is referenced below is in reference to C.5.18 & C.5.19 only.

Can the Government please define/quantify the term “major subcontractor”?

Major Subcontractor is any subcontractor who will be providing 10% or more of the proposed labor hours or 10% or more of the proposed labor cost.

Reference PWS Section C.1.3.4.5.1. Can the Government please detail the “grade” of the following systems at Ft.

Huachuca: water distribution system; wastewater treatment and storage system; and sewage collection system.

Current Grades required to be the "operator in direct responsible charge":

WWTP Treatment:

Grade 3 Collections: Grade Potable Water Treatment: Grade 2 Distribution: Grade

W9124A-18-R-001_Conformed_Copy Section H.5, states:

“Consistent with this necessary duty, the Contractor shall provide, to the contracting officer, no later than start of contract performance, the names and telephone of two (2) employees to be contacted during non-duty hours for emergency reasons. These personnel shall be responsible for insuring that the appropriate contractor employees are to respond to the emergency/unforeseen situation(s) within the purview of the contracted effort.”

However, PWS_W9124A-18-R-0018_9-15-2018 Section C.1.6.3, states: “The contractor shall provide a designated point of contact to act as the call-out official for call-out work.”

Can the Government please confirm whether two POCs for Call-Out work are required or one POC is required?

Only one POC is required.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.1.28.e: “Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall not develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security.”

Can the Government confirm that an OPSEC SOP does not need to be developed?

O&M contractor requires a person be certified but not a plan.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.1.28.c: “This training shall be completed within 30 to 45 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.”

Can the Government please clarify “with the results reported to the COR NLT 10 calendar days after contract award.” If the training is not required to be completed until 30 to 45 calendar days of contract award, the results of the training cannot be submitted NLT 10 calendar days after contract award…. Correct in PWS

88 Reference PWS_W9124A-18-R-0018_9-15-2018 Section AR 25-2 section 4-

C.1.28.g and h:

g. states the following: “All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment”

h. states the following: “For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award.”

Can the Government please clarify if the requirement is “upon contract award” or “within six months of employment”

3 under Information Assurance Training requirement 1a.

The requirement is to be completed within 6 months of appointment (employment).

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.1.28.e: Can the Government confirm contractors are required to designate an OPSEC Coordinator in support of the SOW under this contract.

Yes contractor is required to designate OPSEC coordinator.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.4.6, Information Technology Equipment: “The contractor shall furnish all IT equipment not otherwise furnished by the Government under C.3.” Section C.3 does not list any Government provided IT equipment, please confirm that no IT Equipment will be provided.

There will be no IT equipment provided. See C.3.1

Reference PWS Section C.5.2.22. Will contract be required to provide load testing for Generators? If so, who will provide the load bank?

See C.5.15.5.3.3, C.5.15.5.3.3.1 and C.3.1 & C.4.1

Reference PWS Section C.5.4.4.4.4.5. Are 780 hours included in the workload data provided in Section C.5.20.3? Yes

Reference PWS Section C.5.4.4.4.4.5.4. Are 1,300 hours included in the workload data provided in Section C.5.20.3? Yes

How is storm damage charged? Is storm damage considered as individual Service Orders, or will all damage from a storm be lumped together and completed on an IJO?

Storm damage is normally on IJO’s See C.5.1.7.9.4

Is there separate workload data for MEDDAC Service Orders? There is no workload data for Service Orders for MEDDAC. Is Service Order work performed as “recurring maintenance”?

MEDDAC

maintenance crew do not do service orders, see C.5.9.3.1

Reference PWS Section C.5.12.3 Supplies. “The Government will furnish all Facility Engineer supplies and materials required by the contract”. Does this mean that the awarded contractor will not be required to purchase any supplies and materials required to complete PMs, SOs and IJOs on any of the CLINS? Please clarify.

That is correct see C.5.12.3

97 Reference PWS Section C.5.12.14 Material Handling The contractor as

Equipment. Who is responsible for providing the material handling equipment?

stated in C.3.1 & C.4.1

Reference PWS Section C.5.13 High Voltage Electrical Distribution Systems. Will the awarded contractor be responsible for transformers since there are no requirements listed? Where are the contractors point of responsibility with respect to the high voltage distribution system?

See C.5.13.2.1 for transformers. See PWS: throughout C.5.13 and "The distribution is owned and maintained by SSVEC. The typical points of demarcation are the meter locations. If there is not a meter location the point of demarcation is the secondary of the servicing transfer, the weather head or the disconnect.

Regardless, proper coordination with SSVEC is required as part of the PWS. " as stated in C.5.13 5.1.1

Reference PWS Section C.5.16.9.2 Portable Latrines. Who is responsible for providing the portable latrines?

The government shall be responsible for purchasing of portable latrines when required.

Who is currently providing landscaping and mowing services?

The grounds maintenance contractor; Premier Alliance.

Who is currently providing fire alarm certifications and inspections?

Sierra Vista Special Systems

Who is currently providing fire sprinkler and inspection services? Harvey Plumbing

Is the current contractor providing herbicide treatments of the sidewalks? Yes

104 Are there any environmental concerns that are not allowing None that the for the proper herbicide treatments of the roads and sidewalks?

government is aware of.

Please provide clarification as to who is responsible for what portion of the solar items in the PWS, there seems to be discrepancies in the requirements.

See C.5.9.4.1.4.7, C.5.9.4.1.5, C.5.9.4.2.2, throughout sections C.5.15.5 & C.5.19

Please provide required qualifications for the Wastewater Treatment Manager and associated personnel’s certifications.

In our case, that's a grade 3. The "bravo" or second in charge, in the absence of the operator in direct responsible charge, must maintain no less than a grade down (grade 2, here). Addition operators/personnel , can be at any grade, higher or lower then what is required, if they are under the direction of the operator in direct responsible charge.

Is it the Government’s intent for the contractor to pump and clean the grease traps included in the PWS?

No this falls under a service contract not O&M.

There seems to be many more portable toilets to be cleaned than can be located or visualized during the site visit. Please verify quantities and locations of portable toilets to be serviced.

See C.5.16.9.2 and C.5.16.9.2.1 Locations are post wide and constantly changing.

109 Please verify the number of portable latrines? See question 108

Who is the Building Automation System or Controls manufacturer in place at most facilities?

We have a broad variety -Johnson Controls, Honeywell and Staefa are a few.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.3.4, can the Government please confirm that no

That is correct per C.3.1 & C.4.1 of

Government vehicles will be provided to the contractor to include: dump trucks with mounted sand spreaders, street sweepers, mini street sweeper, stake bed trucks, tractors, flatbed trailers, cranes and forklifts, bucket trucks, back hoes, bull dozers, graders, wood/vegetation chipper, etc.)?

the PWS.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.5.1.7.2, is something missing at the end of this section?

“The contractor shall, upon receiving approved IJOs, prepare a detailed estimate and change the status of the IJO in the MIS to indicate the detail estimate is complete within the timeframes designated in “

Yes there was, I corrected it in the

PWS.

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.5.2.6, will the Whitside Clean Landfill require manning M-F during regular duty hours?

The landfill will not be manned 8 hours a day, but access will be controlled by O&M contractor per C.5.2.6 (revised).

Reference PWS_W9124A-18-R-0018_9-15-2018 Section C.5.2.8: Can the Government please clarify the statement “within 72 hours”; within 72 hours of request, of storm, of what, etc.?

“Detention basins shall be cleaned and ripped to allow for standing storm water to filter into the stratum within 72 hours.”

The water is supposed to drain into the ground within 72 hours. If it doesn't, then the contractor is to clean the basins so that they do drain within 72 hours.

RFP PG 62: As offerors are required to submit a copy of proposals on CD or DVD, does the Government want copies in both Microsoft Word and PDF? Both

Q&A Question 104: The reference states that CPARs are acceptable in place of past performance questionnaires.

Please clarify whether CPARs should be included in the Past Performance Volume, and if so, whether CPARs are exempt from page limits.

CPARS are allowable and are exempt from page limits.

RFP PG 66; 70: In the conformed RFP released with Amendment 1, in Section M, it states that offerors submit contracts in performance or awarded during the past three years. However, in Section L, it states that offerors submit descriptions of previous and current contracts from the past five years. Please clarify. Corrected; 3 years

PWS C.5.15.4: Is the EMCS Operator(s) Government or contractor employees? If contractor employees, what is the operating (staffing) hours for the Console Operator - 24/7, 365 or 8 hours daily, Monday thru Friday? Please clarify.

The Operator is an O&M contractor.

See C.5.19.2.2

Attachment J.6; RFP, PPQ - All pages RFP – Pages 61, 66:

As Volume VI is limited to 20 pages, and only Exhibit B of the PPQ is excluded from page limits, please provide the following clarifications:

Will all PPQ pages sent to customer POCs for completion be included in the 20-page volume limit? No

Is Exhibit A to be included in Volume VI, and do its pages count? No; No

Is it the Government’s intent for offerors to provide Exhibit C “performance,” “subcontractors,” and “new entity” responses to customer POCs receiving PPQs, or may this information be reserved for the offeror-to-Government submission of Volume VI?

Please see attachment J.6.

As the Exhibit C form allows space for no more than one to two line responses from offerors, one option is to include attachment sheets responding to “performance,” “subcontractors,” and “new entity” areas as necessary. Is this acceptable? Would each sheet be counted in the 20-page limit? Acceptable; yes

As the Exhibit C form allows space for no more than one- to two-line responses from offerors, must the page from the form itself be included in the 20-page volume or can information from the form be presented in a Microsoft Word format in the volume? No, not included.

SOLICITATION_W9124A-18-R-0018; Page 62 of 71;

Offerors must provide a copy of their proposal on CD or DVD in Microsoft Word 2013 or more recent, and in Adobe Acrobat PDF format.

Will the government remove the requirement for Microsoft Word and allow offerors to submit in Adobe Acrobat PDF as the preferred method to protect the integrity of the documents? No

SOLICITATION_W9124A-18-R-0018; Page 64 of 71;

VOLUME III – Technical Approach. The Government will be able to determine the overall technical capability of the Offerors by evaluating only the following three listed functions. AND Page 65 of 71; Define how the offeror’s application of personnel, equipment, and other resources shall complete the work required in each of the three functional areas listed below; and provide the number of personnel performing the four functions by skill type, skill level, and category of employment (e.g., permanent or temporary).

What are the functions? There are only two listed: Work

This has been corrected in Amendment 0002.

Control and Supply and Storage.

Standing Operations Order

Will the government please define what type of work is classified as Standing Operations Orders (SOOs)? Will the government provide a historical list of SOOs?

See Section L, Volume III, Tab 1 and PWS C.5.1.1.

SOLICITATION_W9124A-18-R-0018; Page 66 of 71;

VOLUME VI –Past Performance. The offeror shall submit a description of its previous and current Government contracts (all prime and major subcontractor performance during the past five (5) years) AND Page 68 of 71; M.3 Past Performance; Past performance will be determined to be recent if the data used in conducting performance risk assessments does not extend past three years prior to the issue date of the solicitation.

Should offerors submit contract information on the past five years or three years? Corrected; 3 years

J.6_PAST_PERFORMANCE_ADMINISTRATIVE_INFORMA

TION_AND_FORMS

Is there a limit on the number of contracts offerors should submit? No

J.6_PAST_PERFORMANCE_ADMINISTRATIVE_INFORMA

TION_AND_FORMS

If an offeror has a CPAR on file for a contract, do they need to fill out and send a Reference Questionnaire Form? No

SOLICITATION_W9124A-18-R-0018; Page 62 of 71; A copy of this master “Table of Contents” shall be placed in the front of each volume of the proposal. Additionally, each volume shall contain a more detailed “Table of Contents” to delineate the next level within that volume. AND Page 61 of 71;

Volume Administrative Material (Table of Contents, List of Acronyms, Compliance Matrix, etc.)

Is a List of Acronyms and compliance matrix required in addition to the Master Table of Contents and Table of Contents per volume? Yes

Section L, Volume VI Page allocation for CPARs in lieu of PPQs

Per the Government's answer to question 104, published on September 15, 2018, offerors are permitted to submit CPARs in lieu of a PPQ where the contracting office has indicated that they will not complete a PPQ when a completed CPAR is available in PPIRS. Will the Government exclude the CPAR from the page count for Volume VI, given the length of the

Yes, Government will exclude.

completed CPAR?

Amendment 1, Attachments J.3.a_DD_254_Form

Is this document supposed to be included with the proposal response? If so, which volume and where would the Government like this document inserted?

No.

Section L.b.(3)

Delivery Date

Will the Government consider moving the proposal due date to 12 October 2018? Request is being made due to the 8th of October being a Federal Holiday and making delivery difficult. Yes.

Section L, Volume III, Tab 1: Work Control; TEs; PWS C.5.1.10

In Section L, it states the offeror needs to provide information on performance in five categories, one being Standing Operations Orders (SOOs); TEs reference to PWS C.5.1.10, where Plant Operations Orders are discussed. Plant Operations Orders are referred to as Operational Work Orders (OWOs) in GFEBS. There is no mention of SOOs in the PWS.

Will the Government clarify if they want the offeror to discuss SOOs or OWOs? If SOOs are the correct topic, please provide the associated TE and PWS for the offeror response.

See Section L, Volume III, Tab 1 and PWS C.5.1.1.

J.7_PWS_W9124A-18-R-0018_9-8-2018.pdf, page 238 of 246, paragraph C.5.20 Workload Data

"The referenced PWS paragraph states that: ""The data provided in C.5.20 is for informational use only. Actual numbers generated under this PWS may or may not reflect these numbers."

Please describe the maximum variance from the numbers provided in paragraph C.5.20 before they would be considered invalid for the purposes of contract performance.

There is no change to paragraph C.5.20

SOLICITATION_W9124A-18-R-0018.pdf, Section M and Section B

Section M does not appear to explain how the total evaluated price (TEP) is calculated.

Will the government please explain how the TEP is See M.4 Price calculated for price evaluation purposes?

SOLICITATION_W9124A-18-R-0018.pdf, Section B, CLINs 0X05; J.7_PWS_W9124A-18-R-0018_9-8-2018.pdf, paragraphs C.5.20 and C.5.20.5 (including associated subparagraphs)

Section B descriptions for CLINs 0X05 (Non-Recurring Maintenance IJOs) reference the entirety of paragraph C.5.20. However, paragraph C.5.20.5 appears to specifically address non-recurring maintenance IJO workload.

Will the government please revise the descriptions for CLINs 0X05 to reference C.5.20.5? If not, please explain how the other workload provided in paragraph C.5.20 relates to non-recurring maintenance IJO workload.

No revision. A Non-recurring IJO workload is in C.5.20.5. Wages as applicable to non-recurring IJOs is in C.5.20.11.

PWS, C.5.1.7.2, page 72

Section states, "The contractor shall, upon receiving approved IJOs, prepare a detailed estimate and change the status of the IJO in the MIS to indicate the detail estime is complete within the timeframes designated in"

Will the Government please complete the statement about the timeframes designated?

See Table C.5.1.7.3.

The PWS and Personnel lists Shop Leads and Estimators.

Ate there a minimum requirement for the number estimators and leads needed? Are lead personnel able to “dual hat” departments if the work load is reduced for seasonal or other reasons?

See section C.1.3.3 of the PWS. The government cannot tell the contractor how many personnel they need to do the job or if they can be dual positions.

Are maintenance vehicle to be provided by the government or the contractor? There are several places it could be either or.

See section C.3.1 & C.4.1 of the

PWS.

It states that some key personnel are to maintain a “secret clearance”. Is the secret clearance for these personnel required prior to employment or is there a grace period in which these personnel can attempt to obtain the clearance?

If so how many days and will the government pay for the clearances?

There is a grace period for attaining the secret clearances, an interim secret clearance is the first step and that clearance can take up to 30 days.

Second the permanent fully judicated secret clearance can take up to 6 months to receive. Third the contractor is financially responsible for the cost of the secret clearance because DPTMS does not process secret clearances for contractors any longer.

In several places it mentions asbestos that may be encountered during the contract. Is there historical data available that may indicate an average for asbestos abatement encountered each year? No, there is not.

There is a blurb in the solicitation that indicates a woman owned small business. Is being a woman owned company a requirement for this solicitation or just total small business?

Total Small Business

The PWS indicates there are other areas that are covered under this solicitation i.e. the Dry Lake area near Wilcox, Gila Bend and several testing sites. What are the estimated service calls or O&M requirements for these areas?

The Government does not have data on the estimated service calls for these areas, but if a requirement is needed a valid work document (work order or service order) will be submitted for what’s being requested.

The PWS indicates the contractor shall supply escorts for service orders. Are these for secured areas or required for each service order period?

The requirement could vary:

secured areas, boiler, air handler rooms, central plants where outside contractors (not affiliated with the O&M contractor) require escort by O&M contractor due to security requirements as stated in C.1.10.1 of the PWS.

If the escorts are required what is the classification for the wage determination? Are they to be included in the CBA as part of the union?

Escorts are not part of this CBA.

If escorts are to be with each service order approximately how many service orders are produced each day?

Escorts are not required for each service order, please see answer on question 7 as well.

In PWS C.1.25e it states the contractor shall “not” produce an OPSEC but it has to be reviewed and approved by the government.