Site_Visit_Notes.pdf

PRE-BID SITE VISIT

PROJECT – NAPA RIVER DRY BYPASS, NAPA, CA

Presentation by Marsha Sells on 9 September 2013 at 9:00am at:

On behalf of the Corps of Engineers, I’d like to welcome you to today’s Site Visit for Solicitation W91238-13-R-0032, titled “NAPA RIVER DRY BYPASS, NAPA, CA”. My name is Marsha Sells. I am the Contract Specialist for this project. I will be your primary point of contact throughout the solicitation process and contract award. My contact information can be found in Section 00 21 13 of the RFP, SF1442 (solicitation).

If you have any questions, whether contractual, technical, or otherwise, you must submit them via the Bidder Inquiry System. In order to submit a question, you will need to use the “Bidder’s Inquiry Key”, which is a 12-digit pass-code; the Key can be found in section 00 21 13 of the RFP. One note of caution: Questions will not be accepted in

Bidder’s Inquiry System beginning 10 days prior to the proposal due date. These

Site Visit minutes that I’m reading right now will also be posted to the FedBizOpps website.

When we have anything new we will post a notice on FedBizOpps indicating such. Therefore, I strongly encourage each of you to register to receive notification of changes to the solicitation on FedBizOpps. However, I must remind you that it is your responsibility to check regularly for any new information.

I need to emphasize at this point that nothing said here today qualifies or changes the terms and conditions of the solicitation. The solicitation can only be changed by formal amendment (Standard Form 30) to the RFP.

So far, one no amendment has been issued, correcting the due date of the proposal. We do anticipate a forth coming amendment at this time to the pricing schedule. We will try to provide timely notices on FedBizOpps, but again, it is the contractor’s ultimate responsibility to check regularly for any updates.

We will use RFP-Tradoff procedures. Bids will be evaluated using Source

Selection procedures that will result in award of a firm-fixed-price construction contract to that responsible Offeror whom the Source Selection Authority determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the

Government, considering all non-price factors described herein, and price.. As a reminder, this is a Total Small Business Set-Aside.

There will be NO public bid opening. Presently, offers are due by Monday, 23

September 2013 at 1:00 PM Local Time in our Sacramento District office. There is no parking in our building, so if you plan to hand-carry your proposal on the due date, be sure to allow sufficient time to find parking and submit your proposal package to the individual (most likely to myself) in our building’s lobby at 1325 J Street. We utilize a clock for time accuracy and once the clock reaches 2:00 pm, any additional offers will be rejected in accordance with FAR 52.215-1.

This solicitation requires a 60-day government acceptance period.

STANDARD FORM 1442

Next is the Standard Form 1442. This form is used for soliciting offers, submitting offers, and making the award. It indicates that an offer guarantee is required.

The required amount is 20% of the total price, but Not To Exceed (NTE) $3 million. It also informs you that performance and payment bonds must be furnished within 10 days of contract award [each equal to 100% of the contract price]. The second page of the

SF1442 (technically the reverse side of page 1) is critical. In Block 14, you must enter your company’s name and address exactly as it appears in CCR and provide your CAGE code in the ‘Code’ block. Your telephone number is entered in Block 15. You must acknowledge all amendments (both Amendment number and date) in Block 18. Lastly, Block 20A is the typed or printed name of the individual authorized to sign the offer with their signature in Block 20B, and the signature date is entered in Block 20C.

Before I conclude my remarks I would like to ask you all a question. We have issued the solicitation with strikeouts and X’s on the Plans, Specs and Pricing Schedule.

We plan to award with those documents still reflecting the strikeouts and X’s and then as part of the submittal procedure have the Awarded Contractor submit a clean Plans and

Spec Package before they are issued a Notice to Proceed. Is that something that sounds feasible? Please respond through the Bidders Inquiry System. Send all of your comments, suggestions and concerns through that system.

This concludes my remarks. I need to remind you that all questions must be submitted via the Bidder’s Inquiry System, which will be unavailable beginning 10 days prior to the proposal due date.

I would also like to remind you that nothing discussed here today changes the solicitation, unless incorporated into the solicitation by a formal amendment.

STANDARD FORM 1442