W9123621R2012 Solicitation .pdf

Single Phase Design-Bid-Build Multiple Aw ard Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of w ork predominantly performed at Arlington National Cemetery (ANC) and Soldier’s and Airmen’s Home National Cemetery (SAHNC).

This is a competitive acquisition for the aw ard of approximately three Indefinite Delivery Indefinite Quantity contracts as part of a MATOC as a Total Small-Business Set Aside. For this procurement, only Small Businesses are eligible to submit offers to this solicitation. The life of the basic contract is for a base period of one (1) year and four (4) one year options. The contractors w hich successfully receive an aw ard w ill have a total shared contract capacity of $49M. The Government w ill use a best value Design-Bid-Build selection procedure in accordance w ith Federal Acquisition Regulation (FAR) Part 15. The order limitation of task orders shall range betw een $150K and $15M. Task orders issued under this MATOC w ill be f irm-fixed price. All other resultant task orders may include options.

a) This acquisition is a 100% Small Business Set aside

b) NAICS Code: 237990

c) Small Business Size Standard: $39.5M

PHILIP D MATHEWS 757-201-7292

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

05-Nov-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______1 calendar days and complete it w ithin ________1825 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________08 Dec 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, NORFOLK DISTRICT OFFICE

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1011

W91236

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

757-201-7183FAX:TEL: TEL: FAX:

W9123621R2012 67

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Job Future Roads MATOC - Base Period (1YR)

FFP

Design-Bid-Build Multiple Award Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of work predominantly performed at Arlington National Cemetery, however performance may be required at Soldier’s and Airmen’s Home National Cemetery (SAHNC).

FOB: Destination

PSC CD: Y1LB

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Job OPTION Future Roads MATOC - Option 1 (Year 2)

FFP

Design-Bid-Build Multiple Award Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of work predominantly performed at Arlington National Cemetery, however performance may be required at Soldier’s and Airmen’s Home National Cemetery (SAHNC).

UNIT UNIT PRICE MAX AMOUNT

0003 1 Job OPTION Future Roads MATOC - Option 2 (Year 3)

FFP

Design-Bid-Build Multiple Award Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of work predominantly performed at Arlington National Cemetery, however performance may be required at Soldier’s and Airmen’s Home National Cemetery (SAHNC).

UNIT UNIT PRICE MAX AMOUNT

0004 1 Job OPTION Future Roads MATOC - Option 3 (Year 4)

FFP

Design-Bid-Build Multiple Award Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of work predominantly performed at Arlington National Cemetery, however performance may be required at Soldier’s and Airmen’s Home National Cemetery (SAHNC).

UNIT UNIT PRICE MAX AMOUNT

0005 1 Job OPTION Future Roads MATOC - Option 4 (Year 5)

FFP

Design-Bid-Build Multiple Award Task Order Contract (MATOC) for Future Roads and Construction type task orders. Task orders issued under this MATOC are anticipated to require performance of work predominantly performed at Arlington National Cemetery, however performance may be required at Soldier’s and Airmen’s Home National Cemetery (SAHNC).

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-MAR-2021 TO

29-MAR-2022

N/A N/A

0002 POP 30-MAR-2022 TO

29-MAR-2023

0003 POP 30-MAR-2023 TO

29-MAR-2024

0004 POP 30-MAR-2024 TO

29-MAR-2025

0005 POP 30-MAR-2025 TO

29-MAR-2026

Section 00 21 00 - Instructions

INSTRUCTIONS TO OFFERORS

PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

A. PROJECT DESCRIPTION

The ANC ROAD MATOC acquisition is intended for multiple future road projects, to include new construction, minor repair or full depth reconstruction, and small ancillary cultural resources preservation projects as required by ANC. Specific requirements will be defined in the Statement of Work (SOW) provided for each individual task order; items included but not limited to, installing/replacing curbs, gutters, milling and paving, asphalt/concrete, roadway/bridge/culvert reconstruction, sub grade, inlets/manholes, drain pipes, storm separators, under drains, ancillary utilities, historic bridge/culvert repair/replacement, historic spring cleaning & repointing, and finishing landscape throughout the cemeteries.

This MATOC will enable NAO to meet requirements for road repair projects under North American Industry Classification (NAICS) code 237310—Highway, Street, and Bridge Construction. The work under this contract will take place primarily at ANC in Arlington, VA, and SAHNC in Washington D.C.

The MATOC will be structured for a one-year base period plus four (4) Option Years to support the mission at ANC and SAHNC.

The seed project or first task order, Humphreys Dr Road Reconstruction, is a DBB road construction project which includes full road reconstruction of approximately 1500LF, replacement of existing curbs and gutters, roadway, sub grade, inlets, storm water pipes, and necessary under drains. Scope also includes intersection of adjacent roads up to the nearest drain inlet, as required to facilitate drain line work, and storm water drain line replacement. New conduit and hand hole boxes shall be installed for a future WI-FI system. Finishing grading and sod shall be installed on all disturbed areas. Construction duration for this seed task order estimated at 240 calendar days.

B. OFFEROR’S QUESTIONS AND COMMENTS

NOTE: All questions and/or comments should reach the above referenced Contracting Office via ProjNet no later than 10 days prior to proposal submission due date, in order that they may be given consideration or actions taken prior to receipt of offers.

SPECIFIC INSTRUCTIONS: Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet. To submit and review inquiry items, offerors will need to be a current registered user or self-register into system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click <continue>. From this page you may view all inquiries or add inquiry. Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W91236-21-R-2012 The Bidder Inquiry Key is: P29B9N-CI6EE2

The Bidder Inquiry System will be unavailable for new inquiries 10 days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8am to 5pm U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

1. OVERVIEW

1.1 OVERVIEW OF PROCUREMENT PROCESS

1.1.1 This solicitation will be conducted via Best Value Tradeoff Process, as authorized by Federal Acquisition Regulation (FAR) 15.101-1. In as much as the proposal shall describe the capability of the Offeror to perform the resulting contract, the proposal shall be specific and complete in every detail as well as be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract.

1.1.2 The Government will conduct a Best Value Tradeoff of four evaluation factors. The factors are as follows:

Non – Price Factors Factor 1 – Project Approach Factor 2 – Corporate Experience Factor 3 – Past Performance

Factor 4 - Price

Non-price Factors 1, 2 and 3 are approximately equal to each other. The non-price factors, when combined, are considered approximately equal to Factor 4 - Price.

Offerors shall submit technical proposals for Factors 1, 2 and 3 and a price proposal for Factor 4. The Technical Evaluation Team will evaluate Factors 1, 2 and 3, and the Price Evaluation Team will evaluate Factor 4.

In the event the Government determines that discussions are necessary to select the best value proposal, the establishment of a competitive range and discussions will not occur until after the Government has completed its evaluations of all Factors.

The Government will select the source whose proposal offers the best value to the Government in accordance with the evaluation criteria and basis of award stated in the solicitation. If award is not made on the initial offers, the Government will determine the competitive range, authorize discussions with only those Offerors determined to be in the competitive range and documents the decision through approval of the Competitive Range Decision Document (CRDD).

Upon completion of the evaluation of final proposal revisions submitted by the Offerors in the competitive range, or if award is made on initial offers, the SSA will select the Offeror whose proposal offers the best value to the Government. This decision will be documented to include the rationale for any business judgments and trade-offs made or relied on and the benefits associated with additional costs in the Source Selection Decision Document

(SSDD).

1.2 OVERVIEW OF CONTRACT

1.2.1 This acquisition will result in the award of approximately three (3), Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. These Contracts will make up a Multiple Award Task Order Contract (MATOC) Group for future road projects at Arlington National Cemetery (ANC) and Soldier’s and Airmen’s National Cemetery (SAHNC). This MATOC will award Design Bid Build projects for new construction, minor repair or full depth reconstruction, and small ancillary cultural resources preservation projects, as required, for FY2021 through FY2026. The Government intends to award approximately three (3) contracts resulting from this solicitation to the responsible offerors whose proposals represent the best value to the Government in accordance with the factors and their relative importance in the solicitation.

1.2.2 Construction projects to be performed under this ANC ROADS MATOC will be defined in the Statement of Work (SOW) provided for each individual task order; items include but are not limited to, installing / replacing curbs, gutters, milling and paving, asphalt / concrete, roadway / bridge / culvert reconstruction, sub grade, inlets / manholes, drain pipes, storm separators, under drains, ancillary utilities, historic bridge / culvert repair / replacement, historic spring cleaning & repointing, and finishing landscape throughout the cemeteries.

1.2.3 The completion date for the basic contract is one (1) year from the date of contract award with four (4) one-year option periods. If the overall contract value is reached prior to expiration of a period, completion will occur at that point. The total five-year (base and four one-year options) estimated construction cost for all contracts is not to exceed $49,000,000.00 for the life of the contract. Projects for the ANC ROADS MATOC have an estimated construction cost between $150,000 and $15,000,000; however, smaller and larger dollar value projects may be considered at the discretion of the Contracting Officer.

Pursuant to FAR 52.232-18, Availability of Funds, the Government’s obligation under this solicitation, or any task order or contract that might result from this solicitation is entirely subject to, and contingent upon, the availability of appropriated funds. Should the Government be unable to award the seed project, the Government guarantees an award in the amount of $10,000.00 to each successful offeror upon award of the ANC ROADS MATOC. This minimum guarantee is over the full term of the contract, including option years. A task order for the minimum guarantee will be issued concurrently with the award of the basic contract for the contractors awarded an IDIQ but not awarded the seed project. No legal liability on the part of the Government shall arise until funds are made available to the Contracting Officer and a task order or contract is awarded by the Contracting Officer. Any offeror proposing on this solicitation does so at its own cost and with the full knowledge that a task order for the seed project might not result from this solicitation.

1.2.4 Following award of the initial contracts and “seed” project, IDIQ contract holders in the MATOC group will compete for future task orders. Request for Proposals for each task order will provide the selection method for that task order. Task order selection may be based on lowest price technically acceptable, best value trade-off or price only competition. Competition for these task orders will be limited to the MATOC group. Should an IDIQ contractor with a guaranteed minimum be unable to competitively secure a task order to meet the $10,000 minimum guarantee, the Government reserves the right to negotiate a task order directly with that contractor.

1.2.5 Prospective offerors will be required to submit pricing for the seed project. Offerors who neglect to submit a price for the seed project will be considered nonresponsive to the solicitation and will not be evaluated. Offerors must fill out the bid schedule in it’s entirety to be eligible for award of the contract.

1.2.6 Each task order will contain project specific evaluation factors that will vary depending on the unique requirements for each task order. Additionally, each task order will cite a specific completion date and associated liquidated damages.

1.2.7 For each task order, a minimum of one proposal will satisfy the competitive requirements of the ANC ROADS MATOC and preclude the necessity of re-soliciting the project intended by the task order request for proposal.

1.2.8 If for any reason one or more of the contracts is terminated or an option is not exercised, the Government is not under any obligation to issue a replacement contract. The Government may choose to not exercise an option.

1.2.9 Contractor Performance Information: Contractor’s performance will be evaluated using the Contractor Performance Assessment Reporting System (CPARS), located at http://www.cpars.gov/. It is the contractor’s responsibility to keep contact information in CPARS current.

1.3 OVERVIEW OF THE SEED PROJECT

1.3.1 The initial project to be awarded as the first task order “seed” is identified as Design-Bid-Build (DBB) Humphreys Dr Road Reconstruction. In accordance with FAR 36.204 Disclosure of the magnitude of construction cost, the magnitude of construction cost for the seed project is between $1,000,000,000 and $5,000,000,000. This project will provide a full road reconstruction of approximately 1500LF, replacement of existing curbs and gutters, roadway, sub grade, inlets, drain pipes, and necessary under drains. This project also includes intersection of adjacent roads up to the nearest drain inlet, as required to facilitate drain line work, and storm water drain line replacement. New conduit and hand hole boxes shall be installed for a future WI-FI system. Finishing grading and sod shall be installed on all disturbed areas. The contract completion date for the seed project is 240 calendar days after notice to proceed.

2.0 GENERAL INSTRUCTIONS

2.1 Any legally organized Offeror who agrees to follow the conditions of the RFP may submit a proposal.

2.2 Do not submit any materials not required by this solicitation (such as company brochures, etc.).

2.3 The Government is not liable for any costs incurred by the Offerors submitting an offer in response to this solicitation.

2.4 Offerors are cautioned that “parroting” of the requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of their proposal. Failure to provide sufficient detail may result in an unacceptable rating. Proposals received will be considered proprietary information and shall be clearly marked as such by the Offeror.

2.5 Proposal Submission Requirements:

2.5.1 Proposals shall be submitted to: Due to the current COVID-19 pandemic, hand carrying of proposals will not be accepted.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSALS

Due to the current COVID-19 pandemic, all proposals shall be submitted electronically through the DoD SAFE website. Offerors are limited to five (5) maximum files per upload (total size cannot exceed 2GB). If an offeror attempts to transmit a large number of files, recommend that combining or ZIP files before uploading to the DODSAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission. It is offerors’ responsibility to check with DOD Safe to ensure successful submission.

Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

Accordingly, the Norfolk District will NOT accept proposals by mail, hand-carry, or commercial courier (that is, no physical proposals will be accepted in response to this solicitation). All proposals must be submitted by electronic commerce only (that is, by submission through DoD SAFE, as discussed below, only).

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

Electronic Proposal Submission in DoD SAFE

In accordance with FAR 15.203(c), Electronic commerce may be used to issue RFPs and to receive proposals, modifications, and revisions when contracting by negotiation. Proposals will be submitted through DoD Secure Access File Exchange (DoD SAFE) (https://safe.apps.mil/). All proposals must be uploaded into DoD SAFE infrastructure not earlier than November 30, 2020, and not later than (NLT) December 8, 2020, at 2:00 p.m. Eastern Standard Time (EST).

Request for Upload Code

Offerors will require a unique “request code” to upload proposals into DoD SAFE, which shall be obtained only by email to POC: Philip Mathews at philip.d.mathews@usace.army.mil, and cc:

PPMDContracts@usace.army.mil. The email request for the “request code” must be emailed to the POC NLT December 7, 2020, at 4:00 p.m. EST.

The OFFEROR IS SOLELY RESPONSIBLE for ensuring that the entire proposal has been received into DoD SAFE with a timestamp NLT 2:00 p.m. EST on December 8, 2020.

Electronic Proposal Organization and Format

The Offeror shall organize the proposal as set forth in details of the solicitation. The titles and contents of the volumes, as well as the page limitations and number of required copies must be submitted as specified in the solicitation. In the event that solicitation conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

The Offeror shall address the factors, sub factors and their related elements as provided in the solicitation. Be clear, concise, and include detailed explanations for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. No models, mockups, or videos will be accepted. It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal submitted into DoD SAFE. Please forward a copy of this confirmation of receipt to POC:

Philip Mathews at philip.d.mathews@usace.army.mil, and cc: PPMDContracts@usace.army.mil

Electronic files shall be clearly identified for each volume, section, and item. Title the file(s) in the following format:

W9123621R2012_COMPANY NAME_VOLUME I

W9123621R2012_COMPANY NAME_VOLUME II

The Offeror's proposal, which consist of two volumes, (i.e., Volume I – Factors 1, 2, and 3 and Volume II – Factor 4), shall be submitted By the proposal due date. Any questions regarding electronic proposal submission should be directed to Mr. Philip Mathews in ProjNet.

NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII) in the File Description.)

Offerors are STRONGLY encouraged to avoid waiting until the last minute to attempt to transmit their proposals.

Receipt of Submissions

For the purposes of establishing whether a proposal submission is considered timely, the government considers the date and time the submission is completely uploaded in the DODSAFE website. For proposals larger than the 2GB capacity of the DODSAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded in to the DODSAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The electronic proposal submittal contents shall conform to the details of the solicitation and subsequent amendments.

SPECIAL PROVISION IN RESPONSE TO CORONOVIRUS DISEASE 2019 (COVID19) ON

ACCEPTANCE OF BONDS AND OTHER FINANCIAL PROTECTIONS

Please be advised that in accordance with FAR Deviation 2020-o0016, Class Deviation – Original Documents, Signatures, Seals And Notarizations, Electronic signatures and electronic, mechanically-applied or printed dates may be used and shall be considered original signatures and dates, without regard to the order in which they are affixed for all of part 28, as required by the solicitation.

2.5.2 Each volume of the proposal shall be submitted electronically as detailed above. Offers received by telegraph, modifications thereto, or cancellations of offers will not be accepted.

2.5.3 Facsimile offers, modifications thereto, or cancellations of offers will not be accepted.

2.5.4 Offers received by email, modifications thereto, or cancellations of offers will not be accepted.

2.5.5 The proposal shall be submitted in an 8-½ inch x 11inch format (except that tables and graphic representations may be submitted on Z-folded 11inch x 17inch pages). Pages shall be numbered. Text shall have a minimum eleven

(11) point Arial or Times New Roman font. No proposal information may be included by reference. Proposals shall adhere to the allowable number of pages specified under each evaluation factor. If a proposal submission exceeds the page number limits reflected throughout the Solicitation, the Government will not consider the matters submitted within the pages that exceed the limits. Text printed on two sides of a page will be counted as two (2) pages.

Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before upload into DoD SAFE.

2.5.6 Any information that is changed as a result of negotiations or proposal revisions shall be of a different color and clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated.

2.5.7 All pages of each volume shall be appropriately numbered and identified by the complete project name, installation name, solicitation number, and the Offeror’s name in the header and/or footer. Each volume shall have a Table of Contents and use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11inch X 17inch Z-folded pages are acceptable for tables/graphic representations and will be counted as one page.

The following additional restrictions apply:

a. File Packaging. Electronic copies of each volume shall be compatible with the following software products:

Adobe Acrobat Reader 11 and Microsoft Office Suite (Excel and Project) 2010. The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel documents) portable document file (pdf) searchable text format. PDF Files shall be submitted in read-only format. All price breakdown information shall be submitted in Microsoft Office Excel 2013 Excel Workbook (*.xlsx) format and viewable in Microsoft Excel 2013 to aide in the cost/price evaluation.

b. Content Requirement. All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner and to permit a complete and accurate evaluation.

2.5.8 All constituent members of the Offeror, if applicable, MUST sign the SF1442 and the bid bond unless a written agreement executed by all team members is furnished with the proposal designating one firm with the authority to bind the other members. Failure to comply with this requirement WILL eliminate the proposal from further consideration. The proposal must comply with any additional instructions in FAR clause 52.215-1 incorporated into this solicitation.

2.5.9 Any deviation and/or exceptions to the contractual terms and conditions of the solicitation (e.g., standard terms and conditions) may result in a determination to reject a proposal.

3.0 BASIS OF AWARD

It is intended that this RFP will result in an IDIQ contract. The Contracting Officer will award the IDIQ MATOC contracts to up to approximately three (3) contractors whose proposal conforms to all the terms and conditions of the solicitation and is determined to represent the best overall value to the Government. The relative order of importance of factors is such that the Non-price Factors 1, 2 and 3 will be weighted equally. When the proposal is evaluated as the whole, the non-price factors, when combined, are considered approximately equal to price. After the Government evaluation team individually evaluates and rates each proposal, the Source Selection Authority will conduct a trade off analysis of the proposals to determine which proposal represents the best value to the Government. The Government reserves the right to accept other than the lowest priced or the highest rated technical offer or to reject all offers. The Government will not make an award based on a proposal that received less than an acceptable rating in Factor 1, or Factor 2 or a limited or no confidence assessment rating in the Past Performance Factor (Factor 3).

INTENT TO AWARD WITHOUT DISCUSSIONS: Proposals must set forth full, accurate and complete information as required by this Request for Proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001. The Government intends to evaluate proposals and award without discussions, clarifications, or any contact concerning the proposals received; therefore, each initial proposal should be submitted on the most favorable terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

Offerors should not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

This RFP does not commit the Government to reimburse any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this RFP does not constitute an award commitment on the part of the Government.

4.0 PROPOSAL CONTENT and EVALUATION RATING DEFINITIONS

4.1 VOLUME I - PERFORMANCE CAPABILITY

Factor Location Description

TAB A

- Proposal Data Sheet (Included at Attachment 1, Section 00 22 11)

- Contractor Team Arrangements, e.g., JV Agreement/LLC, Letter of

Commitment (if applicable)

Factor 1 TAB B Project Approach

Factor 2 TAB C Corporate Experience

Factor 3 TAB D Past Performance

4.2 VOLUME II –PRICE AND PRO FORMA INFORMATION

Factor Location Description

Factor 4 TAB A Price (Contract Line Item Schedule and supporting detailed pricing data)

TAB B Bid Guarantee

TAB C Required Pre-Award Information TAB D SF 1442 and all amendments, signed

4.3 EVALUATION RATING DEFINITIONS

4.3.1 The Source Selection Authority (SSA) will ensure that the evaluation of all Factors has been conducted in accordance with the Solicitation and all applicable acquisition laws and regulations.

4.3.2 Factor 1 will be adjectivally evaluated in accordance with paragraph 4.3.8 by the Source Selection Evaluation Board (SSEB).

4.3.3 Factor 2 evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements thru Corporate Experience. Factor 2 will be adjectivally evaluated in accordance with paragraph 4.3.9 by the SSEB.

4.3.4. Factor 3 evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements thru Past Performance. Factor 3 will be adjectivally evaluated in accordance with paragraph 4.3.10 by the SSEB.

4.3.5 Factor 4 will be evaluated by the Price Evaluation Team (PET) in accordance with paragraph 6.1. Proposals will be evaluated using price analysis techniques and will be evaluated for price fairness and reasonableness. Price will not be rated or scored.

4.3.6 The overarching evaluation approach for all factors is as follows:

Adequacy of Response. The proposal will be evaluated to determine the extent to which the Offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the solicitation. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission requirements of the solicitation.

Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven practices/processes and techniques. The proposal will be evaluated to determine the extent to which the Offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

4.3.7 The Government will evaluate the proposals and rate the quality of each non-price evaluation factor.

4.3.8 Rating Definition for Factor 1 – Project Approach and for Factor 2 – Corporate Experience:

4.3.8.1 The combined technical / risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, and deficiencies in determining technical ratings. The combined Technical / Risk definitions are as follows:

Outstanding (O): Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good (G): Proposal indicates a thorough approach and understanding of requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable (A): Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal (M): proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable (U): Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

4.3.8.2 The definitions for a strength, weakness, significant weakness, and deficiency are as follows:

Strength – Is an aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness – Is a flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness – Is a flaw in the proposal that appreciably increases the risk of unsuccessful contract performance.

Deficiency – Is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

4.3.10 Rating Definitions for Factor 3 – Past Performance:

4.3.10.1 Recency. The Government will first evaluate the recency of the Offeror’s past performance as defined in paragraph 5.4.2 below.

4.3.10.2 Relevance. The Government will next rate the relevancy of recent projects submitted in accordance with the definitions of "Very Relevant," "Relevant," "Somewhat Relevant," and "Not Relevant" as presented below. The relevancy rating is not a separate proposal rating but is only used in developing overall past performance confidence assessment rating. The past performance relevancy rating is as follows:

Very Relevant: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant: Present/past effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant: Present/past performance effort involved little or none of the scope and magnitude and complexities this solicitation requires.

4.3.10.3 The Government will next consider how well the Offeror performed on the submitted projects. The Government will consider the recency and relevancy of the information, source of the information, context of the data, and general trends in contractor performance. With respect to relevancy, past performance on projects with more relevance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment rating than past performance on projects of lesser relevance.

4.3.10.4 Owners / references may be asked to comment on items such as quality of design or construction, timeliness, management of the work subcontractor management, including timely payment to subcontractors or suppliers, safety, relations between owner and designer or contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting design or construction errors, warranty work, etc. (See the Telephone Interview Questionnaire at the end of this Section, Attachment 4). The Government will target areas covered in the requirements of this solicitation including records of conforming to quality, schedule, cost control, customer satisfaction, level of support for such things as as-built documentation, O&M manuals, training, problem resolution for design or construction errors, warranty work, and safety. The Government will not release the Telephone Interview Questionnaire Forms to the Offeror at any time, in order for the Government to solicit candid, unbiased interview comments. The Government also places a higher value on projects, which document successful outcomes and are supported by outside source confirmation, for example, but not limited to telephone interviews with points of contact identified in the proposal, Contractor Performance Appraisal Reporting System (CPARS) or other agency performance databases, Offeror furnished references, or personal knowledge. The Government also places a higher value on projects, which provided particularly difficult or unique challenges and the innovative methods the contractor used to resolve problems successfully.

4.3.10.5 The rating for Factor 3 – Past Performance will be expressed as a degree of confidence in the Offeror’s ability to successfully perform the contract. The rating system used for the performance confidence assessment is as follows:

Substantial Confidence: Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence: Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence: No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on factor of past performance.

Limited Confidence: Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence: Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

5.0 VOLUME I – PERFORMANCE CAPABILITY - PROPOSAL SUBMISSION REQUIREMENTS

5.1 TAB A – STANDARD FORM 1442 AND PROPOSAL DATA SHEET

Submit the completed Proposal Data Sheet provided as Attachment 1 signed by a person authorized by the Officer.

5.1.1 TAB A – Contractor Teaming Arrangements, if applicable – If an Offeror forms a contractor teaming arrangement, include a copy of the Agreement in Volume I, TAB A of its proposal. Teaming Agreements must be signed by all partners and clearly indicate the percentages of the teaming partners, in particular the percent of the controlling party, and a clear delineation of responsibilities and authorities between the partners. If the Offeror is a Limited Liability Company, include a copy of the Articles of Organization in Volume I, TAB A.

5.1.2 TAB A – Letter of Commitment if applicable shall be provided using the format provided as Attachment 5 and shall be signed by all parties.

5.2 TAB B - FACTOR 1 – PROJECT APPROACH

5.2.1 Submission Requirements

The Government will evaluate Offerors’ Project Approach in accordance with Paragraph 5.2.2.

The Offeror shall submit a narrative describing its overall project approach to constructing and delivering a project with a scope similar to that intended under the task order contract as defined in the seed project. The narrative shall address the following areas as part of the overall project approach:

A. Construction Approach.

i) Based on the understanding of the seed project requirements, describe the construction approach you will take to address the unique complexities, challenges, opportunities, and constraints inherent to this contract. Include in your narrative how you plan to keep the other surrounding roads accessible to pedestrians and vehicular traffic for nearby funerals or ceremonies, public visitors, cemetery and National Park Services operations, delivery trucks, and emergency vehicles during construction. Provide a detailed project narrative of the construction sequence, processes, methods and major equipment anticipated for construction.

ii) Address how you would execute two or more task orders concurrently. Also, address how you will protect and minimize impact to nearby graves, headstones, historical features, as well as tree and horticulture landscape.

iii) Provide a project organizational chart that lists the key positions (Project Manager, Site Safety & Health Officer, Construction QCM, Superintendent) For each specific discipline provide information on communication flow with the Government, and subcontractors

B. Risk Management. The Offeror shall submit a narrative describing risks specifically associated with the delivery of this IDIQ contract. The narrative shall identify the degree of risk, the possible impact of the risk under this contract (quality, schedule and/or cost), whether the risk is within or outside the Offeror’s control, and a plan to mitigate the risk(s).

Page Limit: Narrative shall not exceed two (2) 8½” x 11” double-sided pages (or four (4) single-sided pages). In addition to the Narrative, one (1) single-sided 11” x 17” organizational chart may be provided.

5.2.2 Evaluation Criteria

The Government will evaluate project approach as follows:

A. Construction Approach. The Government will evaluate the Offeror’s construction approach to determine the extent that it is tailored to and responsive to the unique challenges of this RFP and thereby demonstrates the offeror’s understanding of the requirements. The Government places a higher value on an offer that explains how the specific proposed methods will benefit the project, for example, by streamlining construction, ensuring quality, and managing project risks.

Additional consideration may be given to the extent the Offeror describes how it will leverage its specialized corporate experience for the benefit of the project.

B. Risk management. The Government will evaluate the proposal to determine the extent to which it demonstrates the ability to: (1) Identify and manage risk(s); (2) Establish a degree of risk that may impact quality, schedule, and/or cost; and (3) Identify whether risk(s) is/are within the Offeror’s control and describe the Offeror’s plan to mitigate such risk(s).

Additional consideration may be given to the extent that the proposal includes solutions to contract performance risks, which exhibit a superior understanding of the requirements of the RFP and will provide the Government a significant advantage in the delivery under this contract. Where applicable, the Government will evaluate the extent to which the Offeror describes past construction projects that involved similar risks and the Offeror’s approach to addressing those risks on the prior project.

5.3 TAB C - FACTOR 2 – CORPORATE EXPERIENCE

5.3.1 Submission Requirements

The Corporate Experience factor addresses how well the Offeror performed recent, relevant projects from the owner's/client’s perspective.

So that the Government may evaluate the recency and relevancy of the submitted example projects, Offerors should demonstrate recent and relevant construction experience on the submitted projects by providing the information requested on the Relevant Experience form, Attachment 2. Offerors may provide this information in the format shown on this form or in another format so long as the information is clearly presented.

The Offeror may submit no greater than five (5) relevant construction projects that best demonstrate the Offeror’s corporate experience on recent and relevant projects, as these terms are defined in the Evaluation Criteria.

If the Offeror is comprised of more than one member via a teaming agreement, joint venture (JV) agreement, or other appropriate instrument, the offeror is strongly encouraged to submit relevant project corporate experience for projects completed by the Offeror as the proposed team. If the JV does not have shared corporate experience, projects may be submitted for the constituent members. In this event, the Offeror should indicate clearly what role(s) the member actually performed on the submitted project and what role is proposed for that member for this project if it is awarded the contract. Offerors who do not submit projects for all JV team members may be rated lower.

If an Offeror is comprised of more than one member, see paragraph 5.1.1 TAB A – Contractor Team Arrangements, for additional submittal requirements. Subcontractor experience shall not be used to meet the requirements of this factor

The Government will evaluate only the first five example projects submitted, inclusive of any projects submitted demonstrating experience of the offeror team, if applicable, or its constituent members. Any projects submitted beyond this limit will not be considered.

A project is defined as a construction project performed under a single task order or contract.

For task order type contracts (for example IDIQ contracts), the contract as a whole should not be submitted as a project and will NOT be considered by the Government; rather, Offerors shall submit the work performed under a task order under the IDIQ contract as a project.

Offerors may submit projects that involve contracts with private concerns, local or state governments, or the Federal Government.

For each example construction project submitted, Offerors should provide a project…