Sec_C-1__General_Information.docx

C-1

GENERAL INFORMATION

Table of Contents

1.2.6.1 Common Access Card ……………………………………………………………… 15

1.4.11SMOKING……………………………………………………………………………………50

1.4.12 ANTI-TERRORISM/OPERATIONS SECURITY REQUIREMENTS………….………50

1.4.13 BACKGROUND CHECK REQUIREMENTS ……………………………………………51

List of Technical Exhibits

1-013 Courier

C-1

GENERAL INFORMATION

1.1 INTRODUCTION

The Contractor shall provide all services, materials, supplies, facilities, supervision, labor, and equipment as specified herein and in accordance with the terms, conditions, and specifications of this Contract. The Contractor shall perform facilities engineering functions at Fort Benning, Georgia, and at satellite facilities.

1.1.1 BROAD WORK DESCRIPTION

1.1.1.1 Work Responsibility

Contractor work and responsibility shall include all Contractor planning, programming, administration, management, and execution necessary to provide the specified services. The Contractor shall perform work in accordance with this Contract and all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, applicable publications in Section C-6. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified in the Contract Specifications, the Performance Requirements Summary (PRS) (see Technical Exhibit 1-001), or in applicable referenced documents. The Contractor shall perform all related Contractor administrative services required to perform work such as materiel requisitioning, procurement of environmental clearance, quality control (QC), financial control, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include Federal, State, and local regulations, codes, laws, technical manuals, and manufacturer's instructions and recommendations, which are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by Contract Data Requirements Lists (CDRLs) presented in this Contract. In addition, there are numerous formal and informal requirements throughout the PWS for the contractor to “report” data to the KO. It is expected that the contractor shall comply with these requirements also.

1.1.1.2 Functional Areas

Work to be performed by the Contractor is categorized under Functional Areas. Functional Areas covered under this Contract include:

· Buildings and Structures Maintenance

· Utility Systems Operation and Maintenance

· HVAC Systems Operation and Maintenance

· Grounds Maintenance

· Surfaced Area Maintenance

· Chiller Maintenance

· Self-Help Services

· Remote Camp Operations, Maintenance, and Support

· Range Maintenance

1.1.2 INSTALLATION MISSION

Fort Benning and The Maneuver Center provide Agile, Trained, Adaptive, and Ready Soldiers and Leaders for an Army at War, while developing Future requirements for the Individual Soldier and the Maneuver Force, and providing a World Class Quality of Life for our Soldiers and Army Families!

1.1.3 INSTALLATION CHARACTERISTICS

1.1.3.1 Background

Fort Benning, the “Home of the Infantry,” was named for Henry Lewis Benning a Confederate Major General and an accomplished Georgian lawyer. The famed United States Army Infantry School was established in 1918 and over the years emerged as the most influential infantry center in the modern world. From 1918 to the present the mission of Fort Benning as well as the school has been to produce the world’s finest combat infantrymen. After establishment in 1918, Fort Benning saw the addition of the 11th Air Assault Division, Airborne School, Ranger School, 29th Infantry Regiment, 36th Engineer Group, and battle labs to make it a truly combined arms center. Combined with the leadership training courses, there isn’t a General or Private that has not benefited from the experience and teaching at the Home of the Infantry.

Fort Benning has several primary activities. It is the home of the US Army Infantry Center and School (USAIC&S), Infantry Training Brigade, 30th Adjutant General Battalion (Reception), Ranger Training Brigade, 75th Ranger Regiment, 3/75th Ranger Battalion, 3rd Infantry Brigade, 3rd Infantry Division (Mechanized), 11th Infantry Regiment, Officers Candidate School (OCS), Basic Combat Training Brigade (BCTB), 29th Infantry Regiment, 36th Engineer Group, US Army Physical Fitness School, Lawson Army Airfield (LAAF), US Army Marksmanship Unit, US Army Research Institute, Western Hemisphere Institute for Security Cooperation (WHISC) , CONUS Replacement Center (CRC), The Henry Caro Noncommissioned Officers Academy and US Air Force Units.

USAIC&S is the home of the Infantry. It was created to supervise the training of Infantry personnel and troop units. The primary mission of USAIC&S is to provide training and professional development for military personnel of the Active Army and Reserve Components, members of other branches of the Armed Forces, civilians, and personnel of allied countries. Along with its training missions, USAIC&S serves as the focal point for the development of the Infantry missions, organizations, and support requirements. The training battalions and curriculum are supported by the Ranger Training Brigade, Drill Sergeant School, 11th Infantry Regiment, US Air force units, and 29th Infantry Regiment. And the 75th Ranger Regiment, and the 3rd Bde, 3rd Infantry Division all have missions for rapid deployment worldwide. Other activities include TRADOC System Manager-Soldier and the School of the Americas.

The US Army Garrison manages the Installation functions and services that keep the US Army Infantry Center and Fort Benning community operating so that organizations and activities may concentrate on their primary missions. The garrison staff office is committed to providing quality of life support to Fort Benning personnel, their families, and to retired service members and their family members who live in the surrounding area.

Fort Benning’s primary mission is to provide training and professional development for military personnel of the active Army and Reserve Components and members of the other Armed Forces. A mission of equal importance has been Force Projection. Since the commencement of Desert Shield and Desert Storm in 1990, Fort Benning has been a major Force Projection platform for mobilization, deployment, and redeployment of forces. Desert Shield alone required Fort Benning to deploy 79 units with over 17,490 troops, 501 vehicles, and 687 air pallets with a total cargo weight of 25,526.9 tons by air on 265 aircraft out of LAAF. Twenty-nine units and 2,104 pieces of equipment were conveyed to port. In addition, 4,750 troops were bused to Fort Stewart for transport to the Middle East. Desert Shield required 24 hour/7 days a week Emergency Operations Center (EOC) operations by logistical support activities for almost one year. Since Desert Shield/Desert Storm, Fort Benning has been a Force Projection platform for 7 additional real world contingencies, deploying over 20,000 personnel on over 107 aircraft from LAAF. Over 2,000 pieces of equipment deployed by air, rail, or long haul. During this same period, Fort Benning supported 59 major Force Projection JCS/JRT Readiness training exercises deploying troops and equipment throughout CONUS and OCONUS. Fort Benning continues to support Force Projection with troops deploying and redeploying to Bosnia, Haiti, Kuwait, EOC 24-hour operation, and Port of Jacksonville PSA operations.

1.1.3.2 Location

Fort Benning is located in the lower Piedmont Region of Central Georgia and Alabama, six miles southwest of Columbus, Georgia, and supports satellite locations in Dahlonega, GA and Eglin Air Force Base, FL. The moderate climate and various terrains are well suited for Infantry training and support missions. Fort Benning has excellent accessibility, with the terminus of I-185 and LAAF.

1.1.3.3 Physical Description

The Installation consists of approximately 184,089 acres of river valley terraces and rolling terrain. There are 2,851 active buildings, 18,935 enlisted spaces, 108 bachelor officer quarters, and 26 senior enlisted quarters located on Fort Benning. Currently, there are 4,110 family housing units (3,468 designated for enlisted personnel and 642 designated for officers). The 115 guest house rooms on the Installation provide temporary lodging for married soldiers and for the guests of military personnel stationed at Fort Benning. A summary of the facilities and land that make up the Fort Benning installation is presented in Technical Exhibit 1-002. Also see Technical Exhibit C-5.2-004 for the National Register Eligibility Inventory Table; Assessment of National Register Eligibility for Fort Benning Historic Resources Constructed Prior to the Year 1953 as published in the 1997 Fort Benning Resource Survey Update. A series of maps can be found in the Technical Library, highlighting different aspects of the Installation. A complete listing of all the buildings that the Contractor shall be responsible for maintaining is provided in the Real Property Inventory in Technical Exhibit 1-003.

1.1.3.4 Population and Demographics

The population of Fort Benning is approximately 21,000 military personnel and 7,000 civilian personnel. More than 25,000 students graduate from training, education, and professional development courses at the Installation each year. The Installation supports more than 21,000 family members and 29,000 retirees, plus survivors and family members living in the area. Fort Benning services a total average daily population of 103,000.

Permanent party man-strengths remain relatively consistent throughout the year at approximately 3711 for TRADOC personnel, 829 for Tenant personnel, and 9388 for Tactical Troop (TOE) personnel. However, the Training mission varies rather significantly throughout the year. The cyclic load associated with the training mission weekly average strength is presented in Technical Exhibit 1-006.

Technical Exhibit 1-006 also presents the Basic Combat Training Brigade (BTCB) training strength workload that the contractor shall support. The BCTB training strength represent workload that is presented in the technical exhibits of this document. BCTB training has started and contract proposals shall include estimated requirements for contractor support of this requirement based on Technical Exhibits 1-006 and 1-008 and other impact information and data provided in this document. BTCB training has resulted in an increase of 350 to the permanent party man-strength for TRADOC personnel.

1.1.3.5 Climate and Terrain

Average monthly temperature ranges from 33.9°F to 89.0°F, with an overall average temperature of 59.7°F. The extreme temperatures range from a low of 4°F in the winter to an average high of 102°F in the summer. The average annual precipitation is 45.3 inches. The average annual snowfall is 0.0 inches.

1.1.4 LAYOUT OF SECTION C

1.1.4.1 Section C Contents

Section C of this Contract is structured as follows:

· C-1: General Information

· C-2: Definitions

· C-3: Government-Furnished Property and Services

· C-4: Contractor-Furnished Property

· C-5: Technical Description of Work

· C-6: Publications and Forms

· C-7: Technical Exhibits

Paragraphs in Section C-1 all begin with the number “1", paragraphs in Section C-2 all begin with the number “2", and the pattern continues for the other sections.

1.1.4.2 Functional Areas

Functional Areas are found in Section C-5, Technical Description of Work. The Functional Areas covered by this Contract are numbered as follows:

· Buildings and Structures Maintenance, C-5.2

· Dining Facility Equipment Maintenance, C-5.3

· Utility Systems Operation and Maintenance, C-5.4

· HVAC Systems Operation and Maintenance, C-5.5

· Grounds Maintenance, C-5.6

· Surfaced Area Maintenance, C-5.7

· Reserved

· Self-Help Services, C-5.9

· Remote Camp Operations, Maintenance, and Support, C-5.10

· Range Maintenance, C-5.11

· Cemetery Services, C-5.12

· Chiller Maintenance C-5-13

1.1.4.3 Workload Data

Historical workload data is presented in Section 5.1 and applicable functional areas. This data has been summarized for this Contract. The workload information displayed in the text and in technical exhibits is based on annual data, where available, or extrapolated to represent estimated annual workload, where less than one year’s data was available. When possible, the data has been updated to show current levels of work for the various functional areas. This workload is provided to assist offerors in proposal preparation and shall not be a limiting factor on the Contractor's obligation to perform all services described in this Contract to the required level of effort.

1.1.4.4 Other Information

1.1.4.4.1 Technical Exhibits. Technical Exhibits are used to provide supplementary information and can be in the form of tables, graphs, or maps. Technical Exhibits may be referenced from any part of the Contract. Technical Exhibits for Section C have a 3-digit number which links them to a designated Contract Section; e.g., Technical Exhibit 5.2-002 is the second technical exhibit referenced from Functional Area 5.2.

1.1.4.4.2 Pagination. Pagination for all parts of Section C begins with the letter “C”. Examples are: C-1-12 or C-5-4 (at the Section C level) or C-5.2-6 or C-5.4-10 (at the Functional Area level). Technical Exhibits will have a page number that looks like C-7.5.2-002-2 (which would designate the second page of Technical Exhibit 5.2-002 referenced from Functional Area 5.2).

1.2 MANAGEMENT AND ADMINISTRATION

1.2.1 WORK BY THE GOVERNMENT

The Government reserves the right to utilize Government forces or other contractors to accomplish the same type or similar work as solicited for in this Contract.

1.2.2 PHASE-IN AND PHASE-OUT PERIODS

The Contractor shall develop comprehensive procedures for phasing in Contractor performance to the level prescribed and within the time allowed under the terms of this Contract. The Contractor shall submit a completed Phase-In Plan within 15 calendar days of Contract award date (CDRL 102R001). The Contractor shall also establish and implement plans for an orderly phase-out of the contracted operations at the termination of this Contract. This phase-in plan shall be approved by the KO prior to implementation. The Contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business. These plans shall be submitted by the Contractor for approval by the Government, and shall be in accordance with the Government’s transition plan. The Contractor shall provide the KO copies of changes and revisions for review and approval no later than 30 calendar days prior to implementation.

1.2.2.1 Phase-In Period

The period between Contract award date and Contract start date will constitute the phase-in period. During the phase-in period, the Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this Contract. The Contractor shall take all actions necessary for a smooth transition of the contracted operations. This period will be 60 calendar days in duration. The Government will make all facilities and equipment accessible to the Contractor for a maximum of 60 calendar days prior to the Contract start date. During the last 30 calendar days of this period (i.e., during the 30 calendar days immediately prior to the Contract start date), the Contractor's management personnel will be permitted to observe any Facilities engineering and logistics operations at Fort Benning, as approved by the KO. During the phase-in period, the Contractor shall at a minimum:

· Establish the Project Management Office.

· Recruit and hire necessary personnel.

· Obtain all required certifications and clearances, including personnel security clearances (this can take longer than 30 to 60 calendar days).

· Participate in joint inventories and sign for Government-furnished Property (GFP) or real property.

· Develop and submit any required deliverables.

· Attend post-award meetings as required.

· Receive natural resources briefings.

· Accomplish any necessary training of its personnel to support the functions listed in Section C-5.

1.2.2.2 Phase-Out Period

Sixty calendar days prior to the completion of this Contract (to include option periods), an observation period shall occur, at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent Contractor. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of service. The Contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding Contractor. The Contractor shall fully cooperate with the succeeding Contractor and the Government so as not to interfere with their work or duties.

1.2.2.2.1 Phase-Out Plan. The Contractor shall develop a Phase-Out Plan (CDRL 102R002) to effect a smooth and orderly transfer of Contract responsibility to a successor. The Contractor shall submit the completed Phase-Out Plan to the KO no later than 60 calendar days prior to Contract completion date. The plan shall fully describe how the Contractor shall, at a minimum, approach the following issues: employee notification; retention of key personnel; turn-over of work-in-progress, inventories, and Government property; removal of Contractor property; data and information transfer; and any other actions required to ensure continuity of operations. The Contractor’s Phase-Out Plan shall, at a minimum, require an inventory by the incumbent and the Government before conduct of a joint inventory between the incumbent and the successor. The Plan shall, at a minimum, also include: reconciliation of all property accounts, requisitions, and work-in-progress; turn-in of excess property; clean-up of Contractor work areas; provision for training of the successor’s personnel on Government-furnished automated information systems (AIS) used in performance of this Contract, specialized equipment, utilities systems, and ongoing work that the successor would be required to complete; and, security debriefings in accordance with AR 380-5 for incumbent personnel holding security clearances.

Contractor shall perform continual Project Management and shall provide a Project Manager or his designated representative. The Project Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under the Contract. A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. The Contractor shall provide verbal, 48 hour advance notice of such absences to the KO. The Project Manager, and any individuals designated to act in that capacity, shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the Contract. A general description of how this will be accomplished shall be provided in a Management Approach Report as required in CDRL 102R008.

1.2.3.2 Responsiveness

The Project Manager or alternate shall return all calls from the KO within ten minutes during normal Contractor personnel working hours unless otherwise specified herein. During non-working hours, the Project Manager or alternate shall return all calls from the KO within twenty minutes unless otherwise specified herein.

1.2.3.3 Adherence to Garrison Regulations

The Contractor and Contractor personnel shall abide by the current MCoE Regulation 210-5, Garrison Regulations, in effect during performance of this Contract. A copy of this regulation is available for review in the Directorate of Contracting (MICC) office in Building 6.

1.2.3.4 Meetings, Conferences, and Briefings

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the contracted functions and services as required by the Government to provide effective communication and impart necessary information. These meetings include, but are not limited to, the Performance Evaluation meetings in Paragraph 1.3.1.2 below. The Contractor shall participate in meetings with Installation customers, Federal, State, and local agencies and their representatives, and other contractors as required by the Government. These meetings include both on-site and off-site meetings, and the frequency may be weekly, monthly, or as otherwise required. An average of 20 to 25 hours per week is estimated for briefings, meetings, and conferences; however, this requirement may vary based upon Contractor performance. Meetings may start or end outside of normal working hours. The Contractor shall also attend pre and post construction meetings with other contractors and assist them with inspections.

1.2.3.4.1 Attendees. The Project Manager or designated representative shall be required to attend meetings as required by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, or other personnel knowledgeable of the subject matter, e.g., maintenance, supply, equipment readiness, services, transportation, and costing.

1.2.3.4.2 Reporting Requirement. When the Contractor is present at meetings, conferences, or trips, a report shall be furnished to the KO within two (2) working days after event completion for approval (CDRL102R003). The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, such as handouts.

1.2.3.5 Installation Closures

When an unforeseen Installation closure or curtailment of activities occurs on a regularly scheduled day of work, the Government will have the following options:

· reschedule the work to be performed the following workday

· reschedule the work on any day acceptable to the Government

· have the Contractor continue the work as scheduled

1.2.3.5.1 Notification of Closure. Announcements of Installation closures will be made in the following manner: during normal duty hours, notification will be given through normal chain of command; during non-duty hours, notification will be made through local radio and television channels. Installation closings shall in no way interfere with the Contractor operation or maintenance of the critical systems listed in Paragraph 5.1.4.2.

C-1-15

1.2.3.6 Federal Holidays

All Government offices will be closed, except for minimum essential personnel required for in-house operations, during Federal holidays. Except as otherwise specified, the Contractor shall not schedule routine work on Federal holidays. When a scheduled service is required less than three times per week and the schedule for that work falls on a Federal holiday, the Contractor shall accomplish the work on the workday following or preceding the holiday. The ten Federal holidays per year are as follows:

When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.2.3.7 Training Holidays

TRADOC Installation Commands have historically granted military personnel (Enlisted and Officers) training holidays (for example, Christmas Exodus) in addition to the ten Federal holidays listed above. Training holidays are not considered a day of excused absence for the Government civilian work force or Contractor employees. If a training holiday affects scheduled Contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities/areas or uninterrupted performance of work, i.e. training facility/area maintenance and supply inventories. The Contractor shall take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

1.2.3.8 Hours of Operation

1.2.3.8.1 Regular Duty Hours. The Contractor's regular duty hours shall be 0800 to 1630 Monday through Friday, excluding Federal Holidays, except as stated otherwise within Section C-5. The Contractor shall ensure that service to customers is not interrupted during break and lunch periods. In these and other such cases individual employees shall be required to perform shift work which shall represent regular duty hours for those employees. Variances in operating hours, other than those specified in Section C-5, must be approved by the KO.

1.2.3.8.2 Contact Personnel. The Contractor shall provide fully qualified contact personnel on a 24-hour basis to perform services and satisfy emergency requirements as discussed in Section C-5.

1.2.4 interfaCES

1.2.4.1 Restricted Areas

Compliance by the Contractor shall be mandatory for security access requirements to restricted areas that include, but are not limited to, the communication center, ammunition storage area, computer centers, 75th Ranger Regiment, and research and development areas. Work in restricted areas shall be cleared by the Contractor with the Government’s Security Officer for that area. A list of Government security points of contact shall be furnished to the Contractor prior to Contract start date See TE 1-0011.

1.2.4.2 Administrative Office Areas

Contractor operations shall not unduly interfere with Government work in any area where any service or maintenance work is being performed by the Contractor. The Contractor shall schedule operations so as to minimize interference with Government work.

1.2.4.3 Emergency Operations Center

The Contractor shall coordinate with the EOC in preparation for and during contingency missions, inclement weather, storms, and other emergency conditions. Contingency missions include, but are not limited to, contingency plans, Emergency Deployment Readiness Exercises (EDREs), deployments, redeployments, mobilization, demobilization, Joint Readiness Training Center (JRTC) exercises, sea EDREs, and CRC/Individual Deployment Site (IDS) operations. During emergency operations, the Contractor shall have a representative on site in the EOC to provide required services and coordination in accordance with the Emergency, Mobilization, Contingency, and Disaster plans and procedures defined in Paragraph 1.2.7.

1.2.4.4 Other Contractors

Other Government contractors will be performing required services in areas associated with the requirements of this Contract. Some contractors will be providing services associated with, and in support of, work identified in this Contract. The Government will facilitate initial contact between Contractors performing other contracts and this Contract. The Contractor shall provide all further required coordination between contractors for any task specified in this Contract that relates to or impacts on any other contracted work. The Contractor shall be responsible for providing support services to other contractors within the scope of this Contract as required by the Government.

1.2.4.5 Disputes With Customers or Other Government Contractors The Contractor shall verbally notify the KO of unresolved disputes in receiving support from or providing support to customers or other contractors within two hours from the time the dispute occurs. The Contractor shall provide written responses to customer complaints and submit them to the KO within five working days. Unresolved disputes must be settled within five working days. The Contractor shall also answer and resolve complaints or problems that are called in via 5-BOSS, the Installation customer hotline, within five working days.

1.2.4.6 Other Government Agencies

The Contractor shall be required to provide input to other Government agencies to support mission changes and facility MCA, plans and studies, footprint studies and actions, and Maintenance and Repair (M&R) funding support projects. Approximately 296 such actions occur each year within the facilities engineering and logistics areas that shall require Contractor input.

1.2.5 DATA AND INFORMATION

The Contractor shall respond to requests for information, including programmed (scheduled) and un-programmed requests. All responses shall meet the criteria defined below.

1.2.5.1 Data Criteria

The Contractor shall submit programmed and un-programmed information, subject to Government review for adequacy, utilizing the following criteria:

· Complete: To include all information

· Accurate: Factual and correctly tabulated data

· Preparation: In accordance with applicable publication, CDRL, or other specified format

· Name and signature of Project Manager

· Timely: Provided within the specified time frames

· Distribution: Provided to the specified distributees

1.2.5.2 Programmed Requirements

1.2.5.2.1 The Contractor shall furnish all recurring Contract data and information in digitally form as specified in the Contract Data Requirements Lists (CDRLs) in Technical Exhibit 1-004 and in the formats shown in TE 1-004a.

1.2.5.2.2 Cost and Performance Report. The Contractor shall submit to the KO monthly Cost and Performance Reports no later than the fifteenth calendar day of the following month (CDRL 102R004). This report shall contain budgeted hours and costs, actual hours and cost, explanation of variances, and estimates to complete.

1.2.5.3 Unprogrammed Requirements

Upon notification, the Contractor shall provide management and technical information including, but not limited to:

· Technical evaluation of suggestions

· Input for staff studies

· Fact sheets

· Audits

· Congressional Inquiries

· One-time reports

· Materiel, equipment, facilities, and other listings

· Materiel, equipment, facilities, and other property inventories, such as equipment density listings

· Equipment maintenance records

· Group tours to special interest groups (fielding teams, MWO teams, CVE teams, etc.)

· Recommendations for amending, revising, or originating Government regulations or policies within the scope of this Contract

· Information requested by the KO and other Contractor personnel performing official duties, to include monitoring Contract compliance

· Responses to the KO and other Contractor personnel conducting information and communication systems site surveys, information systems fielding, and communication engineering and construction as required by the Government

· Environmental Reporting Requirements.

· Cost estimates and other inputs.

1.2.5.4 Access to Data and Information

The Contractor shall ensure that all Contractor generated technical records, reports, files, and other documentation are made available to the KO, Facilities engineering and other authorized Government representatives during the performance of this Contract. The Contractor shall obtain KO approval before releasing any information that has been stored, generated, or archived related to this Contract to the Contractor’s corporate or other off-site offices, to other Government activities or agencies, to other contractors, or to private parties.

1.2.6 PERSONNEL

The Contractor shall provide qualified supervisory, technical, administrative, and clerical personnel to accomplish all work and services required by this Contract within specified time frames. This provision shall apply notwithstanding past historical records, estimates of personnel needed, or any minimum levels established elsewhere in this Contract. Contractor employees shall be trained, qualified, certified, or licensed as required in this Contract prior to starting work. The Government will not provide initial skills training to Contractor employees. The Contractor shall maintain records of training qualifications, certifications, and licenses. The Contractor shall maintain the workforce in such a manner as to ensure that the employees remain fully qualified to perform the work assigned. The Contractor shall submit an organization chart with the technical proposal and identify personnel proposed to perform the Contract requirements. Personnel performing under this Contract shall be employees of the Contractor and not the Government. Upon request, Contractor shall provide KO/COR with an attendance list which shall list and account for all Contractor employees working on the installation at the time requested. This attendance list shall be a real time list of all Contractor employees physically present and working on the installation.

1.2.6.1 Common Access Card: The Contractor shall participate in the Contractor Verification System (CVS). The Common Access Card (CAC) is a personalized smart card embedded with an integrated circuit chip for storing and processing date. Functional Description is to Logical access to DoD computer systems/networks, see TE 1-013. The COR is the Trusted Agent (TA) that initiate and approve applications for their assigned contractors for CAC issuance. Contractors access the CVS website (https://www.dmdc.osd.mil/appj/cvs/index.jsp) to complete and submit CAC applications for the TA’s approval. The Contractor shall submit the “Common Access Card Re-verification Report”, (CDRL 102R009), every six (6) months.

1.2.6.2 Key Personnel

The Contractor shall submit resumes for key personnel in the management and staffing section of the technical proposal. Key personnel include, but are not limited to, the following: Project Manager; a designated deputy Project Manager; a designated manager responsible for Environmental Coordinator; and those individuals responsible for managing the work in each functional area of the Contract. Any changes to the working status of these key personnel shall be provided to the KO for approval within five working days prior to the change.

1.2.6.3 Definition of Contractor Employees

For the purpose of this Contract, the term "Contractor employee(s)" applies to all Contractor personnel and Subcontractor employees performing work on this Contract and being paid either directly or indirectly by the Contractor.

1.2.6.4 Subcontractors

The Contractor shall provide a list of subcontractors used in the performance of this Contract to the KO. The list shall include names, addresses, and telephone numbers, and shall be submitted with the technical proposal. Any changes to this list must be submitted to the KO for approval.

1.2.6.5 Employment Limitations

1.2.6.5.1 Language Requirement. The Contractor shall employ only persons able to communicate and understand English for those positions interacting with Government and other personnel in the performance of this Contract, or where English is used or essential to provide the product, record, data, information, or service.

1.2.6.5.2 Mathematics Requirement. All Contractor personnel shall be capable of performing basic mathematics for the function(s) and task(s) which they are assigned.

1.2.6.5.3 Physical Fitness. The Contractor shall ensure that all Contractor personnel meet the physical requirements to perform the function(s) and task(s) to which they are assigned. This may include performing work in conditions of extreme heat and cold, high humidity, blowing sand and dust, and working in confined spaces and at heights.

1.2.6.5.4 Employment of Military or Government Personnel. Employment of off-duty military personnel or Government civilian personnel is generally permissible provided such employment does not contravene the policies set forth in DOD Joint Ethics Regulation 5500.7-R as determined by local SJA.

1.2.6.6 Identification of Employees

The Contractor shall provide each employee an identification (ID) card on Contract start date or on the employment start date. The ID card format shall be approved by the KO and include, at a minimum, the badge number, date issued and expiration date (not to exceed the end of the final option year), employee's name, Contractor's name, functional area of assignment, and color photograph.

1.2.6.6.1 Display of ID Card. Contractor personnel shall wear the ID card at all times when performing work under this Contract. Unless otherwise specified in the Contract, each Contractor employee shall wear the ID card in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. Vehicle mechanics may wear identifying badges inside the upper shirt pocket when performing maintenance or repair of equipment.

1.2.6.6.2 Contractor Accountability. Upon termination of this Contract or of employment of any individual, the Contractor shall collect and dispose of all Contractor-furnished identification cards. If any are not collected, the Contractor shall notify the KO within 24 hours.

1.2.6.7 Employee Uniforms

If the Contractor elects to provide uniforms, at the Contractor's expense, the selected uniforms shall not be similar to military or Installation guard uniforms. Employee uniforms shall consist of, at a minimum, shirts which identify company and functional area for which the employee works.

1.2.6.8 Conduct of Personnel

The Contractor shall be responsible for the performance and conduct of Contractor and Subcontractor employees at all times. Personnel employed by the Contractor in the performance of this Contract, or any representative of the Contractor entering the Installation, shall abide by the security regulations listed in the Contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this Contract any person whose employment would result in a conflict of interest with the Government's standards of conduct.

1.2.6.8.1 Personnel Removal. Government rules, regulations, laws, directives, and requirements which are issued during the Contract term relating to law and order, Installation administration, and security on the Installation shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this Contract.

a. Removal by Installation Commander. The Installation Commander may, at his discretion, bar an individual from the Installation under the authority of 18 USC 1382 (1972), and Paragraph B-15, Appendix B of AR 380-49 for conduct determined contrary to good order, discipline, or Installation security.

b. Removal by KO. The KO may require the Contractor to remove any employee, working under this Contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government.

c. Removal by Military Police. Contractor employees may be denied entry to or removed from the Installation by Military Police if it is determined that such entry may be contrary to good order, discipline, or the security of the Installation.

1.2.6.8.2 Appearance. Contractor employees shall be well groomed, neat in appearance, and dressed in accordance with Installation regulations.

1.2.6.8.3 Personnel Courtesy. Contractor employees shall not exhibit rude behavior toward civilian, military, or other contractor personnel.

1.2.6.8.4 Alcohol or Drug Use. The use of alcoholic beverages or illegal drugs by Contractor personnel is forbidden during performance of this Contract or whilephysically on the Government Installation. The Contractor shall not allow any employee who has possession of or who is under the influence of alcohol or controlled substances to perform work.

1.2.6.8.5 Loitering. Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned duties, employees shall depart the facility. The Contractor shall allow only authorized personnel to be present in Contractor's work areas.

1.2.6.8.6 Fraud, Waste, and Abuse. In accordance with AR 11-2, Internal Management Controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work areas. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this Contract.

1.2.6.9 Search and Seizure

All Contractor personnel and property may be subject to search and seizure upon entering, while on, and upon leaving Installation confines in accordance with paragraph 2-2, AR 190-22.

1.2.6.10 Personnel Training

1.2.6.10.1 Training and Recruitment Plan. The Contractor shall develop and implement plans that incorporate the Contractor's policy concerning the training of incumbent and replacement personnel, to include recruitment procedures. See paragraph 1.2.6.10 .

1.2.6.10 2 Orientation Training. The Contractor shall conduct an orientation training class for all Contractor employees within five working days of initial employment or re-assignment to another functional area under the Contract. This training shall be relative to the respective functional areas and Contractor and Government offices with which the employees will interact. The Contractor shall maintain records of training accomplished. The training shall include, but is not limited to, the following topics:

· General Orientation. General orientation regarding Contract requirements and the role of the respective functional areas to the overall Contract

· Functional Area. The respective functional area's internal and external (customer) standing operating procedures and general work requirements

· Physical Configuration. Familiarization with the physical configuration of the Installation, to include at a minimum, the location and layout of functional area facilities, master publications library, storage areas, and shop areas

· Safety. The Contractor's safety plan, the Installation safety program (AR 385-10), functional area specific safety training, and Hazard Communication training pursuant to 29 CFR 1910.1200

· Fire Safety. Fire safety, including the Installation fire prevention program (DA Pam 420-2)

· Environmental Requirements. Environmental considerations, to include functionally specific Hazardous Materials/Waste Handling training pursuant to 49 CFR (parts 171-177), 29 CFR, and 40 CFR.

· Natural Resources Requirements. Natural resources considerations in accordance with the Endangered Species Act and the Integrated Natural Resources Management Plan.

· Emergency Procedures. Emergency notification and response procedures

· Conduct and standards, including standards of customer relations and dress

· Applicable Installation regulations and directives

· Security requirements and procedures

1.2.6.10 3 Formal Training During Contract Period. During the period of the Contract, some employees may require formal school training in order to update skills, licenses and certificates. Travel and per diem expenses shall be handled in compliance with Section H.

1.2.6.11 Training Requirements

The Contractor shall provide training on various Facilities engineering and Logistics functions as described herein or as requested by the KO. The Government will provide the Contractor any available training course outlines, presentation material, lecture material, or other training material. The Contractor shall provide instructors knowledgeable in the subject matter presented.

1.2.6.11.1 Facilities engineering Training. The Contractor shall provide Facilities engineering training as identified in functional are descriptions in Section C-5. Examples of training courses that will be required of the Contractor can be found in Technical Exhibit 1-005.

1.2.6.12 Specific Personnel Requirements

All Contractor personnel shall be fully qualified to perform the work to which they are assigned under this Contract.

1.2.6.12.1 Computer. The Contractor shall provide competent individuals to manage electronic management systems as specified in this Contract. The Contractor shall provide personnel certified at the level of systems administrator for those STAMISs for which the Contractor is required to perform systems administration, including facilities engineering specific systems, the Hazardous Substance Management System and any local unique systems provided to the Contractor. The Contractor shall provide at least one individual certified in Windows NT LAN administration (or having equivalent experience) to administer the Fort Benning DPW LANs.

1.2.6.12.2 Equipment Operators. All Contractor personnel operating mobile equipment and vehicles shall possess a valid state operator's license, to include Commercial Driver’s Licenses (CDLs) with special permits to include air brakes and hazardous endorsements, , if required for the equipment and vehicles operated. Contractor motor vehicle drivers and equipment operators shall be appropriately qualified, certified, and licensed.

1.2.6.12.3 Boiler Maintenance. Operators and mechanics performing operations and foreman and supervisors of repair, maintenance, modification, and installation of heated pressure vessels.