Task_Order_Guidelines.pdf

C.1 TASK ORDERS GUIDELINES

C.1.1 Task Orders (TOs) This effort will establish an IDIQ contract vehicle under which TOs may be issued to support several ARL directorates. Performance based TOs will be written as specific requirements are identified. In accordance with FAR 19.804-2 and FAR 19.804-6, the Contracting Officer may issue sole source TOs, if the order is equal to or less than the thresholds identified at FAR 19.805-1(a)(2). Orders will vary in scope and duration depending upon the level of service required. Each TO PWS will include technical and/or cost metrics by which the Contractor’s performance will be measured. The Government intends to award Cost Plus Fixed-Fee (CPFF) contract type TOs.

C.1.2 Task Order Deliverable Reports and deliverables will be identified in each individual TO PWS (reference Basic PWS C.9.4). All documentation developed under or in support of any TO on this contract, but not specifically called out as a deliverable in the TO PWS, shall be made available to the Government upon request for review and/or inspection.

C.1.2.1 Electronic Format In general, all correspondence TOPs or any TO deliverables on this contract, shall be provided in an electronic format that is compatible with the latest Microsoft Office Suite utilized by the requiring office.

TOPs shall be limited to ten (10) written pages, unless otherwise specified in the TOR, describing the Offeror’s technical approach. This page limitation does not include the cost portion of the Offeror’s proposal, which shall be provided in spreadsheet format.

C.1.3 Accountability The Contractor is accountable to the Government for all Contractor work. The employees of the Contractor shall perform independently of Government supervision and control in accordance with the specific TO and Basic PWS.

Each TO will have an assigned Contracting Officer’s Representative (COR) to serve as the single individual to identify TO technical requirements on that assigned TO.

C.1.3.1 Records The Contractor shall maintain detailed, complete and accurate accounting records. All hours of direct labor shall be supported by individual daily job or time records signed by the individual performing the services and by evidence of actual payment thereof. The Contractor shall maintain detailed, complete and accurate accounting records for work performed under each TO issued under this contract. The cost of performing work set forth in one TO shall not be chargeable or payable under any other TO.

C.1.4 Payment for Services Rendered

C.1.4.1 Monthly Invoicing Payment for services rendered shall be submitted as specified in each individual TO contract. A copy of each payment request shall be submitted to the Contracting Officer and the TO COR. The Contractor shall segregate and bill separately for work performed under each TO issued under this contract. The cost of performing work set forth in one TO shall not be chargeable or payable under any other TO. A copy of all invoices shall be submitted to the TO COR on a monthly basis, as specified in each individual TO contract, via DVD with appropriate supporting documentation.

C.1.4.1.1 Task Order Numbering Each TO will be numbered with a four (4)-digit TO number after the basic IDIQ contract number (e.g. basic IDIQ contract number W911QX-17-D-0001; TO 0001 contract number W911QX-17- D-0001-0001). The entire TO contract number shall appear on all work accomplished and on all invoices.

C.1.4.1.2 ACRN and SLIN Number The Contractor shall add the two (2) digit Accounting Classification Reference Number (ACRN) and the corresponding Subline Item Number (SLIN) on all invoices/vouchers, acceptance statements or receiving reports. This ACRN and SLIN information shall be found in the individual TO contract under Section G, “Contract Administrative Data.” This ACRN shall be tied to technical work planned/performed.

C.1.5 Task Order Completion For purposes of obtaining Government certification as to the Contractor’s performance upon completion of the services required by individual TOs, the Contractor shall submit to the TO COR a Material Inspection and Receiving Report (DD Form 250). The TO COR will review and approve the DD Form 250 within one (1) week of receipt.

C.1.6 Change Orders The Contractor is not authorized to act or rely on any change in the terms and conditions except for changes identified as such in writing and signed by the Contracting Officer pursuant to the applicable "Changes" clause.