Section_L_Instructions_to_Offerors_0004.pdf

Section L – Instructions to Offerors

PROPOSAL SUBMISSION

1. INTRODUCTION

This is a Request for Proposal (RFP) under W911QX-17-R-0003. The Government anticipates a minimum of two

(2) but no more than four (4) IDIQ contracts, with ordering periods of five (5) years from the date of award, as a result of the issuance of this RFP. However, the Government reserves the right to award more or less based on the amount and quality of the technical proposals received. The total maximum ceiling for contract holders shall not exceed $49,910,587.05. The guaranteed minimum award for the basic IDIQ contract awards is $3,500.00 and will be provided prior to contract expiration. The North American Industry Classification System (NAICS) code for this acquisition is NAICS 541611- Administrative Management and General Management Consulting Services and the

Business Size Standard is $15.0M. The primary Federal Supply Class/Service (FSC/SVC) Code is R699.

The offeror’s proposal shall be submitted electronically via the ARL Secure Access File Exchange (SAFE) service

OR via email to the Government POCs: Ariel Amey, ariel.m.amey.civ@mail.mil and Walker Hare, walker.t.hare.civ@mail.mil, no later than (NLT) 10:00 AM Eastern Daylight Time (ET) on 13 February 2019. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. The offeror’s proposal shall consist of the following volumes: 1) Set #1 consisting of four (4) volumes for the MA CPFF IDIQ and 2) Set #2 consisting of two (2) volumes for TO 0001. The volumes shall be organized as follows:

a. Set #1. MA CPFF IDIQ (Basic PWS)

i. VOLUME I – Technical

ii. VOLUME II – Past Performance

iii. VOLUME III – Cost (Appendix A Labor Categories and Rate Breakdown)

iv. VOLUME IV - Solicitation, Offer and Award Documents and Certifications/Representations

b. Set #2. TO 0001 (TO 0001 PWS)

i. VOLUME I – Technical

ii. VOLUME III – Cost (Full Cost Proposal)

The offeror’s files shall not contain classified data. Additionally, the use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the Basic PWS and First Task Order PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. The Offeror shall ensure that Proprietary information is clearly marked.

Questions concerning this solicitation must be submitted in writing to Ariel Amey, ariel.m.amey.civ@mail.mil and Walker Hare, walker.t.hare.civ@mail.mil by 10:00

AM Eastern Daylight Time (ET) on 22 January 2019. All questions concerning the solicitation must include Company Name, Point of Contact and Title, Telephone

Number, Email Address and Fax Number. Questions received without the aforementioned information will not be answered. No additional questions will be accepted after this deadline. Questions will be answered by the issuance of a solicitation amendment. Formal Solicitation Amendment 0004 Released

Formal Solicitation Amendment 0004 Closing Date

10 January 2019

13 February 2019

During the conduct of this acquisition, a restricted-access shared folder on the ARL public drive will be utilized to support the proposal evaluation and source selection process. All members of the SSEB and appropriate Contracting and Legal members will be given access to the folder. The utilization of the Acquisition Source Selection Interactive

Support Tool (ASSIST) is not feasible due to the number of proposals submitted against the solicitations issued in

Fiscal Year (FY) 2017 and 2018. As a result email communication will be the primary method used for interacting mailto:ariel.m.amey.civ@mail.mil mailto:walker.t.hare.civ@mail.mil with Offerors, including the distribution of Evaluation Notices (ENs) in the event the Government holds discussions.

All communication will be conducted pursuant to Federal Acquisition Regulation (FAR) 15.306.

The Government shall require the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs , only in the event the Government holds discussions. The designation of two (2) individuals is for the purpose of ensuring availability of one (1) individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the Offeror’s proposal and included in the Technical Volume (I).

After receipt of the Offerors proposal, the Government will send a proposal receipt confirmation email to each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two (2) individuals named by the Offeror will be requested to acknowledge and confirm receipt of the proposal receipt confirmation email within two (2) business days to establish valid Offeror POCs.

Should the Government establish a competitive range, the Government shall issue ENs to the Offeror via email. The

Offeror shall be responsible for acknowledging receipt of the EN within two (2) business days. Lack of acknowledgement of receipt shall be considered by the Government to be acceptance of the ENs by the Offeror.

THE OFFERORS ARE CAUTIONED THAT PROPOSAL RECEIPT CONFIRMATION EMAILS REFERRED

TO ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE EMAILS

DOES NOT CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR

IN ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR

DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT SIGNIFY THAT A COMPETITIVE

RANGE DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE

OFFEROR’S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE WHEN THAT

DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE

OFFEROR HAS COMMENCED AND THE OFFEROR HAS EVALUATION NOTICES (ENS) AVAILA BLE TO

RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN

OR EXCLUDED FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE

CONTRACTING OFFICER AND CLEARLY LABELED AS SUCH.

2. PROPOSAL SUBMISSION REQUIREMENTS

The offeror’s proposal shall be submitted electronically via the ARL Secure Access File Exchange (SAFE) service

OR email submission to the Government POCs: Ariel Amey, ariel.m.amey.civ@mail.mil and Walker Hare, walker.t.hare.civ@mail.mil NLT 10:00 AM ET on 13 February 2019.

Proposal submission via ARL SAFE:

Outside, non-Government users, can only access ARL SAFE after receipt of a drop-off request email containing a link for the submission site from a Government user. The Offeror shall submit a request to the above Government

POC’s to initiate generation of a drop-off request email. The Offeror shall submit its proposal promptly upon receipt of the drop-off request email. Outside access is time sensitive and will require initiation of a new drop -off request email if it expires prior to submission. The maximum allowable file size is 8.0 GB.

Proposal submission via Email:

Proposals can be submitted via email to the above listed Government POC’s by the solicitation closing date. The maximum allowable file size for email submission is 15.0 MB to ensure delivery.

Any pages that are changed (as a result of negotiations or proposal revisions) should be in track cha nges. The revised pages shall be dated. Each volume shall be clearly labeled with its title.

Each volume shall be single spaced. Each paragraph shall be separated by at least one (1) blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Volume Title Maximum Pages

MA CPFF IDIQ (Basic PWS)

I – Technical 25

II – Past Performance Prime – 5

Major SubK/JV – 5 Each

III - Cost N/A

IV – Solicitation, Offer and Award Documents and Certifications/Representations N/A

TO 0001 (TO 0001 PWS)

I – Technical 15

III – Cost N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Table of Contents, Cover

Pages, Summary Sections, Manpower Charts, Letters of Intent, Contract Work Breakdown Structure, Letters of Commitment, Resumes, and Quality Assurance Surveillance Plans (QASP) are excluded from the page count.

3. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of

Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc or docx) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right 1”

Gutter – 0”

From Edge – Header, Footer 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

The following additional restrictions apply:

a. File Packaging. Proposal files shall be separated by Volume with a total of six (6) Volumes (Base IDIQ

Volumes I – IV, and TO 0001 Volumes I & III), and shall be compressed (zipped) into one file entitled

“proposal.zip” using WinZip version 6.2 or later, or as separate uploads in their native format, e.g., doc, docx, xls, ppt, etc. **Please note Self extracting .exe files are no longer accepted.**

b. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of

Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the

Narrative discussion:

GO/NO GO CRITERIA

The following Go/No Go criteria are critical elements of the Administrative Support Services requirement and are prescribed in this RFP as the minimum requirements that an offeror’s proposal must meet in order to advance in the proposal evaluation process. Upon initial review of all proposals, should the Source Selection Evaluation Board

(SSEB) determine that the offeror’s proposal meets ALL of the below Go/No Go criteria, the offeror’s proposal will advance in the evaluation process and will be evaluated IAW the factors and subfactors described in the below

Sections C & D. If an offeror’s proposal does not meet ALL of the Go/No Go criteria, the proposal will not be further evaluated.

1) Program Manager (PM): The resume of the proposed PM shall clearly demonstrate the following:

a. Minimum of ten (10) years of supervisory experience.

b. At least two (2) years of experience supervising, directing and controlling at least ten (10) personnel in positions similar to those listed in Appendix A Labor Categories. This shall include the specific dates of this experience.

c. Active SECRET security clearance.

d. Minimum Bachelor's degree from an accredited school.

Failure to clearly substantiate any of the above (e.g., years, positions, similarity of personnel sup ervised, duties) will be considered non-compliant with this Go/No Go requirement.

2) Pay Bands: The offeror shall submit within the Volume III – Cost, a labor rate table and associated pay bands, organized by year and position, to include all potential labor categories as listed in Appendix A Labor Categories.

Offerors are cautioned that a single proposed rate does not constitute a pay band and the pay bands shall be a proposed minimum to maximum rate range. Failure to provide a range of unloaded direct labor rates for each proposed labor category, organized by year and position, will be considered non -compliant with this Go/No Go requirement.

(i) VOLUME I – TECHNICAL

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. The Offerors shall submit the technical documentation to support the Contract requirements set forth in this solicitation. Legibility, clarity and coherence are very important. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

The volumes for the Basic IDIQ and TO 0001 shall be organized into the following sections :

(1) Section 1-Subfactor (a): This subfactor evaluates the offeror’s Management Structure and Key Personnel. The offer will provide information that substantiates:

(i) Contract/Program Management Structure and Approach**

(ii) Communications

(iii) Internal Controls

(iv) Adequacy of Work Force

(v) Availability

(2) Section 2-Subfactor (b): This subfactor evaluates the offeror’s Recruitment and Retention. The offer will provide information that substantiates:

(i) Recruitment Plan

(ii) Retention Plan

(3) Section 3-Subfactor (c): This subfactor evaluates the offeror’s Understanding of Work to be Accomplished.

The offeror will provide information that substantiates:

(i) Completeness and Accuracy

(ii) Clarity

(iii) Soundness of Approach

**Also included in this Section, Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors and Joint

Venture Partners. The information provided for the prime offeror and each proposed major subcontractor and Joint

Venture Partners must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS/TO PWS subparagraph number. This includes all subcontractors and Joint Venture Partners who will be providing support services valued at 10% or more of the contract value, or who’s to perform more than 10% of the total proposed cost/price.

(ii) VOLUME II – PAST PERFORMANCE.

This volume shall contain past performance information regarding similar contracts. The Government will focus its inquiries on the offeror’s (to include Major Subcontractors and Joint Venture Partners) record of performance as it relates to all solicitation requirements, including cost, schedule, performance, and management of Subcontractors.

Major Subcontractors are defined as members of an offeror’s overall team who are expected to perform 10 percent or more of the proposed effort. If a Joint Venture is not assigned, the Government will evaluate the prime offeror. A prime offeror is defined as the prime offeror that provides a signed Joint Venture agreement or an approved DoD

Army Protégé agreement within their proposal. In the case of an assigned Joint Venture, the Government will consider the relevant experience and past performance history of the stated primary joint venture partner (if a primary joint venture partner is assigned) and will evaluate the individual venture partners of the proposed joint venture that are expected to perform a meaningful role (10 percent or more of the proposed effort) in evaluating the past performance. This volume shall not exceed five (5) pages for the prime and five (5) pages for each major

Subcontractor and JV, excluding Past Performance Questionnaire Forms. Offerors shall submit the first page of

Government and/or commercial contracts for each effort being submitted for the past performance evaluation. No more than (3) contract submissions for the prime offeror and no more than three (3) contract submissions for each

Major Subcontractor will be evaluated.

To be considered recent, all contract submissions must be within three (3) years of award from the issue date of this

RFP that is the same as or similar to, the scope, magnitude, and complexity of the work described by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to providing the duty descriptions detailed for each labor category. Relevancy will be further evaluated based on services/efforts that occurred at a Government laboratory, an Army facility, or any location. Data concerning the offeror shall be provided first, followed by each proposed major Subcontractor, in alphabetical order. The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. The Offeror shall also submit the written consent (in the offeror’s preferred format) of its major Subcontractors to allow the disclosure of its Subcontractor’s past performance information to the Government. In addition, letters of commitment (in the offeror’s preferred format) shall be included for all major Subcontractors for their past performance to be considered

(the first page of each referenced Government and/or commercial contracts, letters of commitment and written consent do not count against the allotted page count for this section)

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e -mail address, telephone and fax numbers.

(c) Government’s technical representative/ Contracting Officer Representative (COR) and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Office r’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers also.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials

(T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite

Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final, or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in

Section 1, “Contract Description”, describing the objectives achieved and detailing how the effort is relevant to the requirement of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or

Show Cause Letters as well as any Corrective Action Requests received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. Please note:

Cure Notices, Cause Letters and Corrective Action Requests will not count against the page limit. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) For all contracts, the offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to Government Furnished Equipment (GFE) component failures, and number and nature of failures attributable to the offeror’s delivered product.

(3) Section 3 – Subcontracts and Joint Venture Partners. This section will include written consent of major subcontractors and Joint Venture Partners to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors and

Joint Venture Partners.

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Section 5 - Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a

Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past

Performance Questionnaire and e-mail the questionnaire to both the Government contracting act ivity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part

II of the questionnaire and e-mail the entire questionnaire to Ariel Amey, ariel.m.amey.civ@mail.mil (alternate

POC: Walker Hare, walker.t.hare.civ@mail.mil). Offerors are encouraged to allow sufficient time for POCs to complete the Past Performance Questionnaires .

(6) Section 6 - Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contract or who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all

Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

(7) Section 7 - Small Business Participation Past Performance. All Offerors shall submit information substantiating the Offerors’ past performance in complying with FAR 52.219-8, “Utilization of Small Business”, maximizing opportunities for U.S. small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offerors’ past compliance with FAR

52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 shall certify the same. The Small Business Participation Past Performance is excluded from the total page count of this section.

(iii) VOLUME III – COST

This volume shall consist of all information, required to support proposed costs and prices as defined in the cost proposal portion. A full cost proposal is NOT required in response to the Basic PWS, however a full cost proposal

IS required in response to the TO 0001 PWS. The offeror shall submit within the Volume III – Cost, a labor rate table and associated pay bands, organized by year and position, to include all potential labor categories as listed in

Appendix A Labor Categories.

Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to task order award if applicable. The information submitted in this volume shall comply with FAR

15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume. The

Offerors shall ensure their cost documentation addresses the following (at a minimum):

I. In accordance with FAR 16.301-3(a)(3),the Contracting Officer shall determine that a Contractor’s accounting system is adequate for determining costs under cost reimbursement contracts within their Volume III - Cost. The requirements set forth in this subsection of the FAR must be met before a Cost type contract can be awarded.

II. In accordance with Federal Acquisition Regulations (FAR) 15.403-1(b), data other than certified cost or pricing data is required to support cost realism. Each Offeror's and subcontractor’s cost proposal shall be broken out by cost element as specified in FAR 15.408, Table 15-2 Section I, General Instructions, Part A. Offeror and its subcontractor(s) shall provide information necessary to help the Government understand why the proposed costs are realistic and reasonable in its cost narrative. A cost narrative shall be included for the Basic PWS. The cost narrative shall include a discussion of labor rates and a pay band table (unloaded), covering all proposed labor categories and each year of performance. Offerors may suggest changes to the labor categories, based on their analysis and unique approach to achieving the Government’s objectives. The Table shall consider both Department of Labor (DOL) minimums (for covered positions) and more importantly, local labor market conditions identified and described in the offeror's Recruitment and Retention plan. Offerors may provide tables for each designated duty location, if their proposal suggests different labor rates. Tables shall reflect the offeror's best estimate of real labor rates required to fill new positions and retain qualified personnel. Submission of the DOL rates, without eviden ce of local area adjustments and an explanation of adjustments may be evaluated as reasonable, however the cost realism evaluation may be negatively impacted if no evidence of local area labor markets is provided. Proposed labor rates shall demonstrate a full understanding of the cost of labor for each description required to hire and retain a highly qualified workforce, including consideration of seniority/longevity and superior performance. Offerors are encouraged to provide explanation of how labor rates were established and how the suggested labor rates support the

Basic PWS and Recruitment & Retention plans. Each Offeror's cost proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain that the costs proposed are realistic and reasonable, to include subcontractor proposed costs.

III. In accordance with FAR Part 15.404-2, the Contracting Officer may solicit field pricing support from the

Defense Contract Management Agency (DCMA) and/or DCAA to evaluate the realism and cost reasonableness of the proposal. Any proprietary information or reports obtained from DCAA and/or DCMA will be appropriately identified and protected within the Government.

The cost file of the proposal shall be submitted via Excel spreadsheet(s) in the offerors preferred format. An accompanying Cost Narrative shall be in Word or PDF format. There is NO requirement to submit a printed copy of the Cost file of the proposal.

Cost Narratives which discuss the basis of estimates in the cost file spreadsheet shall follow the below structure:

a. Describe the base data used to estimate the labor hours or cost of a service.

b. Describe why the offeror chose to use this base data for the proposal.

c. Describe the adjustments, if any, to the base data and why the adjustments were appropriate.

Major Cost Element Information:

The Contractor shall submit cost information for Task Order 0001 as described below:

(a) Direct Labor Cost

(i) Direct Labor Categories: The Offeror shall propose its direct labor categories in accordance with the TO

0001 PWS.

(ii) Direct Labor Hours: The Offeror shall provide the basis of the proposed labor hours with supporting rationale, including calculations, documentation, the estimating method used, and the assumptions for the proposed estimates. In addition, the Offeror shall provide and discuss the planned employee hours worked per day, week, and year. The Offeror shall discuss how leave (sick leave, vacat ion, etc.) impacts the proposed direct labor hours (and staffing).

(iii) Direct Labor Rates: The Offeror shall provide and discuss the basis for the proposed direct labor rates, for both Direct the prime and subcontractors, such as whether the rates are current/actual (with the effective date), Forward Pricing Rate Agreement (FPRA) or Submission (FPRS), Bureau of Labor Statistics (BLS) or commercial consulting firm wage/salary survey (e.g., Watson Wyatt, etc.), or Offeror estimate.

Documentation for the proposed direct labor rates may be recent actual direct labor rates supported by payroll records, and/or paystubs, Letters of Intent (LOIs), or salary survey data. If providing LOIs, Offeror and/or its subcontractor(s) shall include the direct hourly labor rate for the proposed employee, identify the position, submit the LOI on Offeror’s or subcontractor’s letterhead with both the prospective employee’s and the employer signatures, and state that the LOI is for this solicitation. If providing a salary survey, Offerors shall, at a minimum, include for each applicable labor category the salary survey information in support of the proposed rates. The salary survey information at a minimum shall have: the source of data used to develop the salary ranges, the job title and description being surveyed, the geographic location the survey data is valid for, and a range of salary amounts with reference to applicability of amounts. Recent

(within the last twelve (12) months) DCAA audits may serve as support documentation for direct labor rates. If the Offeror chooses to use DCAA audits as support documentation for direct labor rates, a copy of the audit must be included in the proposal. If a copy is not available to the Offeror, the Offeror may provide the Defense Contract Management Agency (DCMA) and/or Defense Contract Audit Agency (DCAA)

POCs (including office names, office addresses, name of cognizant Administrative Contracting Officer

(ACO) and DCAA supervisory auditor/auditor, and their phone numbers) for the Government to contact.

(iv) Overtime Premium: No overtime is to be proposed for the base effort.

(b) Indirect Costs/Overhead Rates (Fringe Benefits/Allowances, Material Handling, Manufacturing, Engineering, General and Administrative Expenses (G&A), and Facilities Capital Cost of Money (FCCOM).

(i) Offeror and its subcontractor(s) shall provide documentation to include at least one of the following: 1) a copy of the most recent Forward Pricing Rate Agreement (FPRA), 2) Forward Pricing Rate

Recommendation (FPRR), 3) a Defense Contract Audit Agency (DCAA) or Defense Contract Management

Agency (DCMA) report or memorandum containing the most recent finalized DCAA/DCMA audit or review, or 4) Forward Pricing Rate Proposal (FPRP) or other statement of current rates to include documentation to validate the proposed indirect expense rates. The Offeror shall provide the basis of the proposed indirect cost and/or rates, such as the following: actual/current with date, Forward Pricing Rate

Agreement (FPRA)/Submission (FPRS), budget, or estimate, with supporting documentation.

(ii) Documentation of indirect expense rates for an FPRP or other statement of current rates shall include the proposed expense pool (by expense account) and allocation base detail, along with the last three years' certified incurred cost submissions. If certified incurred cost proposals have not been submitted to DCAA in the past, then the last three years’ actual expense pools (by expense account) and allocation bases shall be submitted. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review or other statement of current rates should directly match the proposed rates as detailed in the proposal.

(iii) If the award of this contract will have a significant impact on the Offeror’s busines s volume, the effects of those changes on the expense pools and bases shall be identified and disclosed.

(iv) Direct/Indirect Charged Costs: The Offeror is reminded that each type of cost shall be allocated only once and on only one basis in order to preclude the “double counting” of costs. Double counting occurs when cost items are allocated directly without eliminating similar items from indirect cost pools. The accounting treatment of all costs of a similar type and nature, in like circumstances, shall be the same. The

Offeror shall follow the accounting practices/procedures described in its Cost Accounting Standards (CAS)

Disclosure Statement and/or established accounting/estimating system.

(c) Subcontracts/Inter-organizational Transfers/Consultants.

(i) The Offeror shall list all anticipated subcontracted effort or inter-organizational transfers, to include:

subcontractor or consultant name, total price, service provided. The Offeror shall identify all proposed subcontractors and the contract type the Offeror has with each subcontractor in its cost narrative. For the major subcontractors and consultants providing labor services, the Offeror shall provide the prices broken down by major cost element, in the same format as required of the prime contractor, with all documentation supporting the proposed costs/prices. The Offeror shall provide a narrative describing the basis of selection;

it should also document its evaluation of the cost reasonableness and realism of the subcontractors’ or consultants’ costs and/or prices. The Offeror’s price/cost evaluation of its subcontracts and consultants

(and/or inter-organizational transfers) will assist the government in its evaluation of the cost realism and reasonableness of the prime contractor’s proposal.

(ii) Reference FAR 15.404-3, if the Offeror is unable to obtain the required documentation from its subcontractors in order to conduct a cost or price analysis as required, the subcontractor may provide the information directly to the Government following the submission instructions of the solicitation. However, the Offeror and its subcontractor in this scenario shall provide the rationale detailing exactly why the

Offeror is unable to conduct the required price or cost analysis as required by 15.404-3 in their cost narrative. For example, if a price/cost analysis is required for a subcontractor and that analysis requires a breakout of the individual cost elements to a prime, and a subcontractor is unwilling to provide their proprietary data to the prime, the prime may then do a total price analysis per 15.404-1(b) and the subcontractor may submit their proprietary cost breakout directly to the Government. If the subcontractor submits their proprietary data directly to the Government, the prime Offeror shall als o provide a separate document titled “Summary of Subcontractor(s) Proprietary Cost Breakout” following the submission instructions of the solicitation. The prime Offeror shall ensure this separate document lists the name of each subcontractor, each subcontractor POC who will be submitting the proprietary cost breakout document(s), the date of submission by each subcontractor, and the title(s) of the proprietary cost breakout document(s) to be provided by each subcontractor. The subcontractor shall submit all documents electronically via the

ARL Safe website. Additionally, if a subcontractor submits directly to the Government, the subcontractor’s cost narrative and Excel files shall contain all the required documentation applicable to the cost volume for this procurement. The subcontractor shall identify in its cost narrative who the prime Offeror is.

(iii) The subcontractor/consultant names, addresses, phone numbers, and POCs shall be provided; the cognizant DCMA and DCAA offices, along with their addresses, phone numbers, and POCs, shall also be provided, as applicable.

(iv) The same level of cost detail, as required for the subcontracts/consultants, shall be provided for inter-organizational transfers.

(d) Other Direct Costs (ODCs).

(i) Materials/Supplies/Equipment. Supplies, tools, and/or equipment are not anticipated to be required under TO 0001.

(ii) Travel. It is anticipated that miscellaneous travel may be required. For proposal purposes, the

Government's best estimate of travel costs anticipated in performance of TO 0001 is $5,000.00 for year

One (1); $7,000.00 for year Two (2); $9,000.00 for year Three (3); $11,000.00 for year Four (4); and

$13,000.00 for year Five (5).

(iii) Misc ODCs. The Offeror shall list all other ODCs to include with unit and total costs, and the basis of the proposed costs, for any other associated cost (e.g. Danger Pay, Hazard Pay, DBA Insurance).

(iv) Fee on ODCs. The Offeror shall not charge any fee on ODCs.

(e) Fee/Profit.

The Offeror shall indicate the proposed fee/profit.

(f) Economics/Escalation.

For the Direct Labor Rates, materials and equipment/supplies, ODCs, and any other costs, the Offeror shall provide the bases for any proposed/projected price changes and the assumptions used: forecast source (such as DRI/WEFA, or Economy.com), index used (index number and title), calculations (index values used: base and projected values), and dates used (month and year for applicable index numbers). The Offeror shall provide copies of the escalation forecasts as support documentation in the proposal.

(iv) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS /

REPRES ENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

Section K – Representations, Certification and Other Statements of Offerors

E. DISCUSSIONS

1. GENERAL INFORMATION. The Government intends to evaluate proposals and make award(s) without discussions. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. After completion of discussions with each offeror in the competitive range (if conducted) and in accordance with FAR

15.307(b), all offerors in the competitive range will be allowed a specified period to submit Final Proposal

Revisions.

2. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session.