Reno Ops B2A_PreProposal Conference Slides.pptx

W50S8J-21-R-0004 Renovate Operations Bldg. 2A Pre-proposal Conference & Site Visit

Date: 28 April 2021

Air Force Contracting: Mission-Focused Business Leadership

Gov’t Team Introduction Contracting Officer (KO) SMSgt Nick Bastiani Contracting Specialist TSgt Christina Shorkey Contracting Officer Representative (COR) Ms. Kim Kotkoskie

Objectives

Lesson Plan: It is important to understand *why* we conduct training early in the acquisition planning process. The acquisition team must see and understand how their actions (market research/intelligence gathering, analyzing risks, and documenting requirements) impact the acquisition process and eventual source selection.

Through early training, we will identify an optimum and supportable acquisition plan/strategy with key evaluation criteria and optimum contract types for a best value source selection process.

Emphasize a sound foundation for building the Source Selection Plan and execute it by bringing the evaluation criteria into the RFP. Ultimately, the RFP must clearly and concisely communicate the Government requirements.

The training does not capture every activity in the acquisition planning process, but at a minimum it must cover the basics. By the end of the training the team members must be able to develop a sound RFP.

Emphasize that ethics and procurement integrity are an integral part of every acquisition and the related source selection.

Your Name Company Your Position in Company Are you a Prime or a Subcontractor

Contractor Introduction

SYNOPSIS

Renovate Operations Bldg. 2A Magnitude-$1,000,000 TO $5,000,000.

NAICS – 236220, Commercial & Institutional building construction A Firm-fixed Price Contract Will Be Awarded.

100% Small Business Set-aside The Contract Will Be Awarded Using Source Selection Tradeoff Procedures Evaluation Factors – Price, Technical & Past Performance

Solicitation, Plans & Specifications On The Web – http://beta.sam.gov Solicitation Exhibits Plans & Specifications Questions & Answers (if applicable) Amendments Check Regularly & Refresh Web Page

Period of Performance Construction Period Is 365 Calendar Days After Receiving The Notice To Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements – THIS INFORMATION MAY NOT BE ALL-INCLUSIVE – IT IS the OFFERORS RESPONSIBILITY to read and comply with all instructions, terms and conditions per the solicitation (sf1442) – THESE SLIDES WILL NOT BE UPDATED AFTER 1000 on 28 April 2021

Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly

Important Reminder The Government Intends To Award Without Discussion And There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals

Bottom Line – Double check your proposal & submit your “best and final” the first time

What You Must Submit Section 00110 (begins on page 11) of the RFP. It Details The Required Information And Format For The Proposal 2 Volumes Are Required VOL 1 – Price/Cost (1 electronic copy via DoD SAFE site) VOL 2 – (1 electronic copy via DoD SAFE site) Part 1 Technical Part 2 Past Performance

Volume 1 – Price/Cost Offeror portion of SF1442 Section 00010 – Pricing Info Section 00600 – Representations and Certifications (R&C) Complete R&Cs in SAM on the web Complete and Return 52.209-7 as well as any updates to Reps and Certs Submit Bid Bond (See 52.228-1, Page 25)

Volume 1 – Price/Cost

Each CLIN must be priced

Volume 2 Part 1 – Technical Capability Part 2 – Technical Capability Comprised of two (2) subfactors:

1. Experience

2. Construction Schedule

Technical Subfactor 1 - Experience Instructions on Page 15 of RFP Submit Exhibit A for up to three (3) most relevant projects considering Key Points Limited to six (6) Pages per Exhibit A (3 Projects =18 pages max for Subfactor 1) Address each Key Point in terms of relating identified project to the current project

Technical Subfactor 2 – Schedule Instructions on Page 15 & 16 of RFP Submit Gantt chart considering NTP date of 15 Oct 21 (estimated) Schedule itself not limited to page count; narrative limited to 5 pages READ Instructions for complete requirements

Volume 2 Part 2 – Past Performance Instructions on Page 11 of RFP Include same three (3) projects as Exhibit A Exhibit B (Instructions) and Exhibit C (Past Performance Questionnaire) Past Performance Evaluation (how well a contractor performed in the past) is separate from Subfactor 1 which examines offerors experience with similar projects

Volume 2 Part 2 – Past Performance An offeror that does not have relevant experience shall be evaluated as Neutral.

Offeror’s are cautioned that while a contractor with no relevant experience shall be evaluated as “Neutral” for Past/ Present Performance, the Technical Evaluation, Subfactor 1 is a separate and distinct evaluation and lack of relevant experience may result in an “Unacceptable” Technical and/or overall rating

Volume 2 Part 2 – Past Performance Exhibit C- Past Performance Questionnaires – Use Exhibit Format!

Complete not more than 3 forms for Relevant Contracts Completed Or Substantially Completed (70%) In The Last Five Years Send Questionnaires For The Identified Projects to references instructing them to return (email preferred) directly to KO Do This Early – Must Be to KO NLT Closing Date

Volume 2 Part 2 – Past Performance

Offerors are advised that the information provided in the Subfactor 1 – Experience Proposal (Exhibit A) will be considered by the Government in determining a relevancy rating for each project provided

Exhibits Exhibit A = Technical Evaluation – Subfactor 1 Worksheet (Submit 3) Exhibit B = Past Performance Reference Questionnaire Exhibit C = Past Performance Questionnaire (Send out to References for projects identified in Exhibit A’s)

Proposal Due Dates Proposal Due: 13 May 2021 @ 12PM EST Proposal Must Be Signed By Officer Of Your Company No Facsimile Offers; See Section 00110 on Page 15 of RFP for instructions on proposal content, required copies and delivery method Proposals must be received NLT closing date and time identified in RFP

Proposal Evaluation Process Is Detailed In RFP Section 00120 Carefully Review Section 00120 When Preparing Proposal Comply With Section 00100 And 00110 Requirements Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Proposal Evaluation The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: Technical, Past Performance and Price.

The Technical Factor is approximately equal to the Present/Past Performance; when combined however, the non-cost factors are more important than the Price Factor.

The firm that represents the Best Value to the Government will be selected for an award IAW FAR 15.1 Source Selection Processes and Techniques

AWARD

The Contractor Whose Proposal Provides:

The Best Value To The Government- Read carefully Section 00120

The Best Value May Not Be The Lowest Price

Important Reminders Submit a Complete Proposal In Accordance With Instructions – Use Formats Provided Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal 52.219-14 Limitations on Subcontracting Apply- See Page 43 of RFP

Important Reminders Submit Complete, signed, priced proposal to include acknowledgment of amendments Submit Completed Reps & Certs (Section 00600) Submit Bid Guarantee – the amount shall be 20% of the bid price or $3M, whichever is less (See Clause 52.228-1; page 25 of RFP) Submit 3 Projects using Exhibit A Submit Construction Schedule/ Narrative Request 3 Past Performance Questionnaire’s using Exhibit B & C (Must be same projects as Exhibit A’s)

How Questions will be Addressed Questions Must Be Submitted in the format shown in Section 00100, Paragraph 3 (Page of RFP) Via Email To: nicholas.bastiani.1@us.af.mil wanda.yarbor@us.af.mil christina.shorkey.1@us.af.mil Submit Questions as early as possible but NLT 5th day prior to RFP Close Do Not Call Technical Personnel Or A&E Firm - This Will Delay Getting An Answer

Answers to Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://beta.sam.gov If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page

Websites https://beta.sam.gov (to download RFP, plans and specs; be sure you are registered)

Questions

WHAT ARE YOUR QUESTIONS?

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